Wrington Minibus Society CIO Annual accounts for the period from 16 November 2021 to 31 January 2023 A Charitable Incorporated Organisation Registered charity no 1196604
Wrlngton Mlnibu8 S• CIO Financial Slatements for the perlod from 16 Novambw 2021 to 31 January 2023 Legal and Adminislralive Infom Report of ts managnrt Committee Independent Examinerfs Rep* 12 Income and Expendilwe A<nt 14 Bakn Sheet 15 16
Wrington Mintjus CIO Reg charity 11W04 January 2023 per 16 Novathr2021 to 31 January 2023. Charlty name: Charity registrati nunknr. 119 corresponden address registered Littlebro( Coxs Green &S40 SQU MrA J Hrykins Mr S W J PaSterfld Mr J P Empson Mrs L A Mcmanus Mrs J K4 Walters Mr D J Tomlinson Mrs A M Ledbury Chair IndepeThJent EyAmi Ms S Traffd ACA . Bank6 CAF Bar Natwest Ba[ Our Aims and Objecti obieds of the CIO are: To provttle vrilhkn the area of benefft a c(xnmunty min1kM service for elderfy {0 55) and disabted Individuals in need and for n(Ywroffl makiffj communty groups vlith are established to advarKe educatlon, recreatial facilities in tho
Wriftgkn Minft)us slety CIO Reg tharY no 11)4 The Area of Ben8fft is defirl as Wrww. Redhm, Butcornbe and Burrington. Ensuri our rs our aims establish which have been popular and which less so, in order to guide planning of beneficiaries. We al80 (xms¥Jer dIffent ways of markdk¥ th8 progranme to ty to Wrington Minibus Souety CIO is a pUbr benefft entity. i.e. one piimary objective is to provide goods or sefvices for the general public, community or social benefrt rather than with a to providlng a financial retum to equty proVers, shareholders or member8. The CIO'S acbvi1 are in accorda with ts aims and obiethes. A brief summary of the main aCbvI undertaken by the CIO to cary cxrt ts chaiitab purposes for public benefrt is.gi¥en bekyw. 8edion 'How our a(wtses delr public berrf. The Tr have with duty to have regard to the Charlty How our athlde8 ddlver public bornfit We deliver public by pThidiThJ a of outs. at a>s( to find it dlfficult to explore outside viHage, due to their disabillty or lack of their Lwm private transport. There is a knited IcKal Ixts semce. which has re been enhanced by the additson of an orHlemand servi. but this is within a limited and defined area of operation. The Minbus is quyped for easy acces5 for passew wlK> are disabled (Y have mobility Issues by mearts of a dropped SKle step aNI a rear hydraulic lift which to transfer to a fixed seaL The Wfington Mintt the lintsbIad arKI On-dnd services by offering a Var of day and half41ay trips to deststh irK1j1n9 market tow, operation of thé other t$ servlces.
Wrington Mlnlbus Society CIO Reg ctwity no 1196604 Regular outings indJe. . Shopping to k)cal such as Nalsea. Wells, Frcrn a1 Worfe: - Longer day trips to holiday deslinations Suth as Lyme Regis. lunch dubs, the church lunth group the YO people tak part in the annual Youth Week. Users pay a subsllised fare for rdum punys of beleen £3 £10 (depending xm disfance trnvelled). Most ThyS are { at £3 or £4. ance The number of passengeTS carried FebnAary 222 arnl Januw 2023 re as folkws: Number of outings No of MI trave Number of passenger5 Number of passengers age(l over 60 Number of disabled pas8ef 131 3449 1112 925 (83%) 215 (19%) In February 2022 still expercry ts effe(ts of COVKI wilh people reluctant to be in enck)sed spa. This redu(%d the nunkn of booknrys and increased the nurnber of canlIatiOnS. The Church lunch dubs d#J not recommen until May 2022 as ts vokjnteern hal to undergo safeguardwvJ training for the dtorme. Ovwall, ran 131 trips to destinations near aNI far and carried 1112 passeTyrs. Farm. Cribbs Causeway and Clarks Vluage were all ell supp(xted. The monthty pub lunch has seen an increase lli supp(wt and usuth has ew 'regulars' on board. Thirty seven advertised (e Called Thoinly due to a lad( of passengers althowJh techal did cause a co8 of canall05 when There were eight private use hires whKh hx*Kled three tr¥>s for Ukrainian ref which fuThled by Wiingkn Rolary.
Wrington Minibus Society CIO Reg ctwrfy 1196604 Who used and ben of people in our target pcpulation, ts caryiry cwxty of the Min$ and the avalabli ity of volunteer drivers. The Parish of Wrington (our approximate area of benefft) had a totsl population of 271M) in the 2021 nsus. of wlThi 25% were aged over 65 and 13% were disabled under the Equality Act definitson. GIV that there Ss an ovetlap In these categories, the nwnber of alderty aThl disabled people area of approxSmately The current minlxts (a Peyot Boxer) can up t(1 12 passeNJers. This capaaty often reached the nch trps. Demand is somhat variable and unpredictable, but the distance jOUfTWS teNI to be ffrf>re p(yilar. which is delivered to subsrxibiNJ househokts. on notic*boards in the vilages aTKI on We also maintain the profile of the Minl)us locally and r8lse fvnds by hdding an annual lunch in the village. whith resumed in July 2022 following a Iwo- year break due to COVKI. The lunch. atteThJed by over 1(K) people, was held in the garden of a villager and was ¢arrled t by ¥dunte5. Most of An anrKMI wize draw is hekl at the s8Jne as the annual lunch. ConknYJutTh made b The (ganIsatIon has no pald thryloy88S: it is run entrely by voluntws. treasurer. minutes secretary, ctrordination of knps and dtivers, ts tranir¥J of new We cwrenty have 15 di1v5. al ofvAKTh fr(xn one are futy trained for tsking tlairS on board. A nrta of trps is publthed in advan each month and drivers volunteer based upon their avallabty. Their rlUtion ranges from a fffw hrS to a few days or part days mnth.
wrfton Min1x Soa CIO Reg charity no 1196604 Flnanclal Revl6w Wrington lffinibus So• was inibally fou1 as a ¢aritable Irust (see 'StfUCture, Governan and Manage bekm). A Charitabk Incorp Organisation (CSO) was created to replace it arKI was regred on 16 November 2021. The CIO was donYnt until 31 January 2022, al all firansactions reported in the accounts of the chaiitth trlt uniil date. The CIO began its actsVIt on 1 February 2022. The assets, PTaThqrity cash aTKI a Peuwt Boxer minbus, vRte transferred from the original OTganisation on 1 February 2022. The transfer values are sh¢y•m in note I to the accounts. The transfer was fomiauy approved by trustees at the Annual Genernl Meethw hekl on 22 May 2022 arKI by D1 of Transfer dated 30 May 2022. The Minibus s received income of £70,372 kn 2(r22r23, vthich was much higher tsn our average annual income as a trust The increase was due to an exceptional bequest of £62,203 from Dr Roger BeH. a late resKlent of Writwton. The eXpeIllUre Ai the of £8,625 consisted primarity of vehith serviciThJ and repair costs. including reernert ty(es, brdkes. suspension amis and underside panels, and f1 costs resultEng from the r8M to a fum pr(JramTh of rtingS and the increased unit cost of fuel. The Minbus Sodety rec a sury)kts of £61,747, MTha8ed unreslrKl reserves to £131.125. The cash balan d(m1 fr £64.185 at trarth to £128,129 a year later. The carryttry vak of ts Pthryeot Boxw nthJu5 was depreciated to £4,181. Reserves Pol" The CIO pofry is to twjkl Suff res to: 2. Replace ts prThary asset (ts Minibus) on a &10 year e. deperntsnt on mlleage, wear and tear arKI kgislatsve cha
Wring7 Minibus Socidy CIO Reg tharity 1196804 As a minimum, the trustees ¢Th18r it sensible to hold suffi¢>ent funds to cover the replacement cost of the minlbus (estimated at £75.000 based on quotes obtained in May 2023), arKI running costs six months in the event of unforeseen reduction in Income (£4,000 based on running costs in 2022r23). However given a replanent cyde of &10 years. there is no certainty that following the fjrst purchase. sufftient funds would become available in time to buy the next minibus. The CIO'S income is norn only suffiaent to cover costs, unless an exception bequest is received, as occurred in 2022r23. prudent to hokls funds up to the fdlue of the next IM) purchases (2 x £75,(n)). Our reserves tre £131.125 at 31 January 2023. The i%rrent minibus is ten years old and plan to repla it this year. as it is not Euro 6 ¢ompliant and servicaThJ and repair costs reathed £3,859 in 2022r23 (see Note 4). The purchase is expected to reduce our cash resefves by over 5Wo. and the new nwnbus wdl then be depreciated at 20% of net value eath year. It is tlr6fore thwm unlkely that ow teserves requwumrt IMII ex(%d in the near future. In Wrington Mini So• CIO is a smal c*arity with limited funds, and while funds can be held for several years wding the purchase of the next minibus, we are unwilling to accept the risk of loss of funds that invesbnerrt in stock maTkets would Involve. CAF Bank and Nthvest Bank The maNxity of our fmIS are hekl in a CAF 68Y Until reGentty interest rates have been very low. but as Iwe rates have increased more attractive savings rates have beco available, and the rate we CUTrentty receive (0.7%) has become uncompetstive. We will leW the oplMs this ywr and move the funds to achieve a higlw rate If necessary.
WKIW Minibus So CIO Reg dwrity no 1196604 registrati( no 273497) go by a trt deed dated 7 April 1977. On 16 November 2021 a new Chaiitable InCoryX Organisation (CIO) was created to tske over the aims and objectives of the chatity ak)ng vilh its assets. The transfer of assets was fomwtly agreed at the 2022 Annuaj General MeetirwJ of the original chaiitsble trust al the transfer of assets dcKumwrt was signed 30 May 2022. The organisation (WritOn Mknths CIO) is reglstered wtth the Charity Commission for Er¥Jland arKI Wales is go by a CIO Constltution. ff the CIO is M)und up, ts members'of the CIO have no abilty to contrt)ute to Its assets KI rK) personal re8poNTrJilty for setdiThJ its debts and liabililies. Man iknent and The CIO uses the YoundatK)n' mLxlel of c(Thtsttkn under whith the onty v(Ai members are ts charity Irustees. The fffst (or f(XAnding) 4)pointed for tern of belyen 2 and 4 yea. Apart from the first charity trustees. every trustse must be appointed for a tem of thr8e ypars by a resoluti passed at a propety con neting of the clwity trustees. Yxl( as trustees. Mrs L Mcmanus received a Panent of £80 for dellverin9 4 MIDAS training sessions to new drivers. This was separate fr(xn and in additson to her work as a trustee. Minor exp8 r9dawd from the CIO by trus are sel out in note 9 to the ac(xJunts. Mr A J Hopkins retre8 a trustee 2023 his tenn of oflke expl arnl. being eligible, offers h•Thlf for rfrekcl1(. As trustees must fNe In the area of benefit of the CIO, we use the Village Joumal (covering the Villages of Wring. Redhdl. Butc and BurriWon) for our recruitment advertisiTra for new trustees. Speak are requested when needed, for exarnp vrtn recruitsvJ a treasurer.
Wrington Minibus So(aety CIO Reg charity no 1196604 Trustee Induction the role, and are given a one-tmne Inductic by ts Chair bthich covers the operation and management of the CIO in deknl. New trustees also receive key documents indudHW the conststution, ts most recent accounts and a link to the Charity Commission's online guidance for trustees: Tr essential 1Thtee: vthat you need to know, what you need to do,. Risk m The Management Committee has cOluCted a review of the major risks to which the CIO ts exposed. A Tisk register has been &tsb1iSkd and has been updated this year. The risks identified indude the legafty and [0lnesS of the minibus, breakd(rM)s, driver abilty, refuelling, fire, injurM to Sengers, driver ffare and To ensure the roadWothHSS of Mind). it is seNKxd in line the manufacturerfs rec(xnmendations and uThkngoes an annual MOT test In addltion and as per industy guideknes, the Minibus is irtspected every 10 weeks by Wrington Motors, and the hydraulic rear lfftl is serviced at &monthly intmls. The drlvers are also required to complete rec£Kd a pre4lrive hw)eckn and rewt Our assessment of risks frn Covid-q9 has re¢nty been amended to take into account the general removal of COVKI rictsons acrLw the UK Our guidance is n(yw IHnited to askiThJ drivers and passeryrs to stay at home rf they have CovKI-19 or symptoms of the disease, arnl to erKouragtiyJ (but not requiring) the use of hand sanitiser and fHce masks. anisati¢)nal Strudure The CIO has no pald staff and is entirety managed by the vOnteer tntstees. All tasks are undertaken either by tTUStees the volunteer drivers. There is no structure or hierarthy as such, but the managrf (watk>n and development of the CIO is gu by the Chair. Wrington Minibus S(X CIO is an with related parlw. 10
Wrington Minlxm Soc CIO Reg d)arity M 1196604 statement of Trustse8' Raspomlbillli The Irustees are responsknle kn pwarirYJ the TTUStees' knnual Report arKI the firkgn(aal statenxnts in aCrdar with applicable law arxl United KIngdn Accounting Standards (Uniled lQngJ(xn AG(ed ACCntIr Prnctice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair MY of the stats of affairs of the charitable company and of the incoming reSoUrS and appIatiOn of resources, induding the income and expenditure of Charitabk c(Knpany for that WKMI. In preparing a) select suitable accounti poliues arKI apply them consistenty, b) observe the methods and principles in the Charit SORP" G) make judgments and accounting estimates that are reasonable aNI &wlent, d) state whether applicable UK accounting Standards have been follow, subject to any materlal departures disdosed and explained in finarKial staterrnts; e) prepare the financial statements on the going concem basis unless it is inappropriate to PreSUr that the charitable cc¥npany will continue In op8ration. suffKient to sh(M and explain the CIO'S transactions and disckjse wthh reasonlè accuracy at any time the finan(xal FThilK)n of the CIO aThJ enable them to ensure that the financial ststements comply wlth Charthes Act 2011. They are also Tesponsible for safeguarding the ass of the CIO and hwKe for tthvJ reasble This report was approved by fv bo8 of trtthes 4 Odober 2023. and b s¥Jned on behaff of all trustees by: A J Hq)kins Chair JPEM 11
Indepndwrt examln•rf8 ryrt to the IrustO08 of Wringtm nIb Socloty CIO 2021 to 31 January 2023, which are set out on pages 14 to 18. Rwopecth r•8pon8lbHltles of tru8tO08 and examinor As the chartys Irustees you are respmsble for the preparat#)n of the acownts in accordan(% wth the requirnents of ts chariti 2011 Cthe Act). The tr COrnKler that an audtt is not Uired for Ihis Flwiod under s. 1W2) of the Chall8 Act 2011 (the 2011 Act) and that an Wxlep exatnination is l pOrt in respect of my examination of the tharitys accounts callied out under Secti 145 of the Act.and in caryiThJ out my examination l trAve followed all the applicable DireCtsS given by the Chaiity CommissK)n under seCn 145(5)(b) of the My examinatk)n was carrted out in acc(danCe with the DilOnS given by the Charity CommBsion. An examination indth a review of ts aCCou1ng records kept by the charity arml a comparison of the accA)unts presented with those recon18. It also indudes cOnsKlerali of any unusual iterns or disck>sures in the accounts, and explanations SoJht from you as Irustees c(xKemirYJ any such matters. The proc£dures undertaken do not pr all the evidence that would be requited in an audit and that the rep(xt is limited to those rnatt5 set in ts statement below. any mial ye8cL 130oftheAct or 3. the accounts do not compty with the Kable requirnents concemlng the fomi and content of acc(xmts set out in ts Charits (Puounts arKI Reports) Regulations 2008 other than any reqUirent that the accounts give a and fair vwl whtch is not a matter considered as part of an indyKlert eXamI110n. 4. the accounts have been prepared in adan vrith the methods and . principles of the Ststement of Recommended Ptacti( for accounlirvJ and reporting by tharthes applicable to charities preparing trEir a(xounts in accotdance with the Financial RepOrt1j Standard appkable ni the UK and Republic of Ireland (FRS102). 12
I have no cOnmS and have across no (ther mattws in )nnth wth examination to which attention should be drathn in this rewt in order to enable a proper understanding of the accounts to be reached. Signed .. SoplNe TraffoKI ACA LE. OLtè:t)Q¥ ?o?.3.............. 13
Wrington Mlnlbus So¢* CIO 31 January 2023 2023 2023 Unrestst•d Totsl Incom• Bequests Fares FundraisirdJ DonatK)ns Sponsopahip Interest on bank deposits Grant funding Training sales 62,217 62.217 3.282 3282 2,396 2,396 1,531 1.s31 200 200 283 283 Total incomo 70?n 70A72 Exwditsre Vehicle runnirvJ costs 5,284 5284 1,116 1.116 140 140 Training Legal fee: Convelsion to CIO Administratton and other t)%ts Monthly bank charges Fundraising expenses Depreciati of.minibus 203 78 759 q,045 203 78 759 Total exp•ndllur 8,625 8,625 SurpluslD•ficlt for the prk 61,747 61,747 Funds transfgrred in on l February 2022 69,378 69,378 131.125 131,125 Note: Wrirtgton Minit$ SOcty CIO was registered on 16 November 2021 but Cornmend activities on 1 FelKuary 2022. The assets of the wri[knn Minbus Sooety Charitab Intst f(rnlly trans to the CIO on 30 May 2022 . seeNots 1. 14
Wrlngton Mlnlbus Soc*ty CIO Balanco she a8 at 31 Janw 2023 2023 Total Cash funds CAF Cash account CAF 6041ay account Natwest Current acnt Natwest Business Resetve account Total cash funds 5,922 114314 552 7.341 128.129 114,314 552 7,341 14129 699 Peugeot Boxer mlnibus: book va 4,181 4181 Liablll CreditQTS: amounts fairing due 1h1n one year 1.884 131.125 131.125 Funds Unrnstrlctod funds Funds transferr1 in on 1 FebnAary 2022 Surplusl(DeficTt) for the wiod 69.378 61,747 69,378 61.747 Closlng balanc• 131.125 131.125 The accounts There approved by trtee$ on 4 October 2023 and signed on behalf of all tryAtees by: A J Hopkins Cha J P Empson TreasureF 15
Wrington Mlnlbus Piety CIO Note8 to the accounts 1. Assots and liabllitios as at transtsr from charitable trust to CIO on 1 February 2022 Vehlclo Peugeot Boxer minl)us: Net book value CAF Cash account CAF 6{aY aiwunt Natwest Current account Natwest BUS1r Reserve a(xount Debtors Total current assets 5,092 63,870 4010 1213 260 Current Ilabiliti Creditor5: amounts falllng due With Or year Net curront assets H152 69.378 2023 2. Farns Cash fares Lunch club fares Private hire Hire by groups 2,161 389 400 Total fa 3.282 3. Grnnt funding 283 Total grant funding 283 16
Wrfngton Minibus Society CIO Vehicle running costs 1,256 1,447 2,412 165 Servicing Repairs and parts Vehicle tax vehi¢ stOrage1paIng Totsl vehlcle running costs 5.284 6. InsuranG• Vehicle insuranc Liability & indemnty Hwran 937 179 Tolal insurance $ts 1,116 6. Pougeot B0r WX13 AKN Note: The minibus is depreuated at 20% of net value each year Cost At transfer on 1 February 2022 At 31 January 2023 5,226 Depreciatlon At 1 February 2022 Charge for period At 31 January 2023 1.045 Net book value At 31 January 2023 At 1 February 2022 4.181 5.226 17
Wrlngton Winibus Society CIO 7. Debtors Trade debtors AccrL*d income: January fares Accrued income: Lunch Club fares Accrued income: Bus servi (1)e[at. GranL April - September 2022 202 185 156 176 Total debtors 699 8. Cyoditors Trade (¥editotS Accruals 15 Totsl creditors 9. Payments to lYuste8s Mrs L Mcmanus- Panrt for MIDAS training seSsn8 (4 in 2022r23) Mrs L Mcmanus . Contribution towards soflware costs re MIDAS training Mrs J Walters -,Printer inks 70 18