2023-04-01-accounts

YOUNG MEDWAY

ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR 17 MONTHS PERIOD ENDED 31ST OF MARCH 2023

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF

YOUNG MEDWAY

CONTENTS

Page 3 Legal and Administrative Information. Page 4 to 6 Trustees' Report. Pages 7 Independent Examiner's Report on the accounts. Page 8 Statement of Receipts and Payments. Page 9 Statement of Assets and Liabilities. Pages 10 to 11 Notes to the Accounts.

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YOUNG MEDWAY

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER

1196375

START OF FINANCIAL YEAR

02nd November 2021

END OF FINANCIAL YEAR

31st March 2023

TRUSTEES SERVING DURING AND AFTER THE YEAR

B W Cooper Appointed on 02.11.2021 P V Martin Appointed on 16.05.2022 A Price Appointed on 01.02.2022 E Turpin Appointed on 01.01.2022 J Williams Appointed on 01.01.2022 E Horner Appointed on 02.11.2021 K Self Appointed on 02.11.2021 M W E Jones Appointed on 02.11.2021

GOVERNING DOCUMENT

CIO Foundation - registered on 02.11.2021

OBJECTS

1. TO PROMOTE THE EFFICIENCY AND EFFECTIVENESS OF CHARITIES PROVIDING SERVICES FOR CHILDREN OR YOUNG PEOPLE BY PROVIDING SUPPORT, ADVICE, TRAINING AND OTHER ASSISTANCE. 2. TO PROMOTE THE EFFECTIVE USE OF RESOURCES FOR CHARITABLE PURPOSES BY CHARITABLE AND NON-CHARITABLE BODIES WORKING WITH CHILDREN AND YOUNG PEOPLE BY PROVIDING ADVICE, SERVICES AND CONSULTATIONS. 3. TO ADVANCE IN LIFE AND RELIEVE THE NEEDS OF CHILDREN AND YOUNG PEOPLE THROUGH MAKING GRANTS TO ORGANISATIONS THAT DO ANY OR ALL OF THE FOLLOWING: • THE PROVISION OF RECREATIONAL AND LEISURE TIME ACTIVITIES PROVIDED IN THE INTEREST OF SOCIAL WELFARE, DESIGNED TO IMPROVE THEIR CONDITIONS OF LIFE; • PROVIDING SUPPORT AND ACTIVITIES WHICH DEVELOP THEIR SKILLS, CAPACITIES AND CAPABILITIES TO ENABLE THEM TO PARTICIPATE IN SOCIETY AS MATURE AND RESPONSIBLE INDIVIDUALS.

REGISTERED ADDRESS

Medway Council Gunwharf Dock Road Chatham ME4 4TR

INDEPENDENT EXAMINER

Z Derbak Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF

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YOUNG MEDWAY

TRUSTEES' REPORT

FOR THE 17 MONTHS ENDED 31ST MARCH 2023

OBJECTIVES AND ACHIEVEMENTS

1. To promote the efficiency and effectiveness of charities providing services for children or young people by providing support, advice, training and other assistance

2. To promote the effective use of resources for charitable purposes by charitable and non-charitable bodies working with children and young people by providing advice, services and consultations.

3. To advance in life and relieve the needs of children and young people through making grants to organisations that do any or all of the following: • the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; • providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

In this first year of operation Young Medway developed its internal structures and policies, partnering with the Young People’s Foundation Trust and Medway Council to establish appropriate organisational, administrative, and operating processes. This work included creating its website, engaging with members, and developing its business plan.

Funding from the Young People’s Foundation Trust enabled Young Medway to employ the services of a consultant from October 22-March 23 who supported the organisation to develop its structure and membership offer.

Funding from the Kent Community Foundation supported the development of the logo and website, as well as contributing to basic start-up costs. Throughout this year trustees have operated in accordance with the guidance from the Charity Commission, focussing their work on the public benefit.

ACHIEVEMENTS AND PERFORMANCE

During 2022-23 Young Medway achieved various goals, including:

• Finalising key policies and procedures.

• Delivering three consultation events with local youth organisations to better understand their needs and how Young Medway could be of support.

• Launching the membership offer.

• Support the development of Young Medway’s Theory of Change, assisted by in-kind support from the Young People’s Foundation Trust and the Centre for Youth Impact.

• Beginning work with its partners on branding and marketing.

• Developing a fundraising strategy.

• Submitting a funding bid to Children in Need for three years of core costs.

• Commissioning a website signposting tools and resources for members. These currently include signposting useful funders and toolkits around safeguarding, youth work, tackling youth violence and measuring impact.

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YOUNG MEDWAY

TRUSTEES' REPORT (continued)

FOR THE 17 MONTHS ENDED 31ST MARCH 2023

Financial Review and Reserves Policy

By the 31st March of 2023 Young Medway held £88,522 in its accounts with the Charities Aid Foundation Bank. £86,619 of this was held in reserve on behalf of youth projects previously administered by Woodlands Youth Centre, Strood Youth Centre, Woodies Youth Centre and Parkwood Youth Centre. These legacy funds were donated to Young Medway at its formation as the previous charities closed.

In addition, Young Medway was awarded £1,975 from the Kent Community Foundation to help with support costs and developing its membership offer and £7,070 from the Young People’s Foundation Trust as part of a Department of Culture Media and Sport grant to support the foundation of new Young People’s Foundation.

All spending have remained within the boundaries of available funds.

Young Medway holds funds in reserves related to legacy projects from the four previous charities. These funds are used to support work with young people in connection with the four legacy projects. Funds relate to project that benefit the personal, social education of young people in Medway.

There are currently no liabilities that would need to be settled on dissolving the charity.

There are no specific concerns or reasons for the charity to not be able to continue to run in its current format. However, the charity is seeking core funds to be able employ staff and further develop its business.

Structure, Governance and management

Young Medway is a Charitably Incorporated Organisation or CIO.

The trustee board is made up as described by the below section of the constitution:

(3) Number of charity trustees

• (a) There should be:

Not less than 3 nor more than 12 elected trustees;

1 ex officio trustee; and

Not less than 2 nor more than 4

nominated trustees.

(b) There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.

(c) The maximum number of charity trustees that can be appointed is as provided in sub-clause (a) of this clause. No trustee appointment may be made in excess of these provisions.

Trustee selection is detailed in the below section of the constitution:

Appointment of charity trustees

• (1) Appointed charity trustees

• (a) Apart from the first charity

trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

• (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

(2) Ex officio charity trustee

The Portfolioholder for Medway Children’s Services will either serve as or nominate an ex-officio trustee for the time being (“the office holder”) shall automatically, by virtue of holding that office (“ex officio”), be a charity trustee. If unwilling to act as a charity trustee, the office holder may:

• (a) before accepting appointment as a charity trustee, give notice in writing to the trustees of their unwillingness to act in that capacity; or

(b) after accepting appointment as a charity trustee, resign under the provisions contained in clause 15 (Retirement and removal of charity trustees). The office of ex officio charity trustee will then remain vacant until the office holder ceases to hold office.

(3) Nominated Charity Trustees

• (a) Medway Council (“the appointing body”) may appoint up to three charity trustees.

• (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body.

• (c) Each appointment must be for

a term of [3] years.

• (d) The appointment will be

effective from the later of:

• (i) the date of the vacancy; or

• (ii) the date on which the CIO is informed of the appointment.

• (e) The person appointed need not be a member of the appointing body.

• (f) A trustee appointed by the appointing body has the same duty under Clause 12(1) as the other charity trustees to act in the way they decide in good faith would be most likely to further the purposes of the CIO.

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INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

Report to the trustees/members of Young Medway on the accounts for the 17 months period ended 31st March 2023 set out on pages 8 to 11.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts (under section 145 of the 2011 Act),

• to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and

• to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S STATEMENT

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In the course of my examination, no matter has come to my attention

1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:

2. proper accounting records are kept (in accordance with section 130 of the Act); and

3. accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or

4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Zita Derbak MAAT AATQB Independent Examiners Ltd Unit 2 Sign: The Broadbridge Business Centre Delling Lane Bosham PO18 8NF Date: 29.01.2024

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YOUNG MEDWAY

STATEMENT OF RECEIPTS AND PAYMENTS FOR THE 17 MONTHS ENDED 31ST MARCH 2023

Notes RECEIPTS : Voluntary Receipts 2 TOTAL RECEIPTS PAYMENTS : Costs of Charitable Activities 3 TOTAL PAYMENTS NET INCOMING/(OUTGOING) RESOURCES Transfer between funds Balances Brought Forward BALANCES CARRIED FORWARD	Unrestricted Designated Resrticted Total Funds Funds Funds 2021/23 £ £ £ £ 2,509 - 101,810 104,319 2,509 - 101,810 104,319 606 - 15,191 15,797 606 - 15,191 15,797 1,903 - 86,619 88,522 - - - - - - - - 1,903 - 86,619 88,522

The notes on pages 10 to 11 form part of these accounts.

All operations are continuing operations.

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YOUMG MEOWAY . T• 619 87.679 90J 61• 1.320 1.320 on l>oh•W ty........ ...

YOUNG MEDWAY

NOTES TO THE ACCOUNTS

FOR THE 17 MONTHS ENDED 31ST MARCH 2023

1. BASIS OF ACCOUNTING

The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.

2. RECEIPTS

Charitable activites Donations and legacies Other Income Services Miscellaneous Income 3. PAYMENTS Notes Costs of Charitable Activities Equipment and Supplies Insurances Maintenance Meals and entertainment Motor Running Expenses Office/General Administrative Expenses Other Professional Services Rent / Room Hire Training Travel and Accommodation Activites (unused)

Unrestricted Designated Resrticted Total Funds Funds Funds 2021/23 £ £ £ £ - - 1,586 1,586 2,509 - 91,867 94,376 - - 527 527 - - 7,770 7,770 - - 60 60 2,509 - 101,810 104,319 Unrestricted Designated Resrticted Total Funds Funds Funds 2021/23 £ £ £ £ 606 - 4,674 5,280 - - 96 96 - - 1,476 1,476 - - 1,606 1,606 - - 34 34 - - 224 224 - - 2,308 2,308 - - 609 609 - - 565 565 - - 809 809 - - 2,790 2,790 606 - 15,191 15,797

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YOUNG MEDWAY

NOTES TO THE ACCOUNTS (continued) FOR THE 17 MONTHS ENDED 31ST MARCH 2023

4. DESIGNATED FUNDS Young Medway General 5. RESTRICTED FUNDS Parkwood Youth Service Strood Youth Service Woodlands Youth Service WREC Youth Service Young Medway (KCF & YPFT)	Balance at Income Expenses Transfer Balance at 2nd Nov 21 31st Mar 2023 £ £ £ £ - - - - - - - - - - Balance at Income Expenses Transfer Balance at 2nd Nov 21 31st Mar 2023 £ £ £ £ - 26,789 1,950 - 24,839 - 26,559 6,267 - 20,292 - 14,762 2,482 - 12,280 - 24,655 1,716 - 22,939 - 9,045 2,776 - 6,269 - 101,810 15,191 - 86,619

6. PAYMENTS TO TRUSTEES OR RELATED PARTIES

No material transaction took place between the organisation and a trustee or any person connected with them.

7. PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

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