## **YOUNG MEDWAY** **ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR 17 MONTHS PERIOD ENDED 31ST OF MARCH 2023** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF ## **YOUNG MEDWAY** ## **CONTENTS** Page 3 Legal and Administrative Information. Page 4 to 6 Trustees' Report. Pages 7 Independent Examiner's Report on the accounts. Page 8 Statement of Receipts and Payments. Page 9 Statement of Assets and Liabilities. Pages 10 to 11 Notes to the Accounts. 2 ## **YOUNG MEDWAY** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **CHARITY NUMBER** 1196375 ## **START OF FINANCIAL YEAR** 02nd November 2021 ## **END OF FINANCIAL YEAR** 31st March 2023 ## **TRUSTEES SERVING DURING AND AFTER THE YEAR** B W Cooper Appointed on 02.11.2021 P V Martin Appointed on 16.05.2022 A Price Appointed on 01.02.2022 E Turpin Appointed on 01.01.2022 J Williams Appointed on 01.01.2022 E Horner Appointed on 02.11.2021 K Self Appointed on 02.11.2021 M W E Jones Appointed on 02.11.2021 ## **GOVERNING DOCUMENT** CIO Foundation - registered on 02.11.2021 ## **OBJECTS** 1. TO PROMOTE THE EFFICIENCY AND EFFECTIVENESS OF CHARITIES PROVIDING SERVICES FOR CHILDREN OR YOUNG PEOPLE BY PROVIDING SUPPORT, ADVICE, TRAINING AND OTHER ASSISTANCE. 2. TO PROMOTE THE EFFECTIVE USE OF RESOURCES FOR CHARITABLE PURPOSES BY CHARITABLE AND NON-CHARITABLE BODIES WORKING WITH CHILDREN AND YOUNG PEOPLE BY PROVIDING ADVICE, SERVICES AND CONSULTATIONS. 3. TO ADVANCE IN LIFE AND RELIEVE THE NEEDS OF CHILDREN AND YOUNG PEOPLE THROUGH MAKING GRANTS TO ORGANISATIONS THAT DO ANY OR ALL OF THE FOLLOWING: • THE PROVISION OF RECREATIONAL AND LEISURE TIME ACTIVITIES PROVIDED IN THE INTEREST OF SOCIAL WELFARE, DESIGNED TO IMPROVE THEIR CONDITIONS OF LIFE; • PROVIDING SUPPORT AND ACTIVITIES WHICH DEVELOP THEIR SKILLS, CAPACITIES AND CAPABILITIES TO ENABLE THEM TO PARTICIPATE IN SOCIETY AS MATURE AND RESPONSIBLE INDIVIDUALS. ## **REGISTERED ADDRESS** Medway Council Gunwharf Dock Road Chatham ME4 4TR ## **INDEPENDENT EXAMINER** Z Derbak Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF 3 ## **YOUNG MEDWAY** ## **TRUSTEES' REPORT** ## **FOR THE 17 MONTHS ENDED 31ST MARCH 2023** ## **OBJECTIVES AND ACHIEVEMENTS** 1. To promote the efficiency and effectiveness of charities providing services for children or young people by providing support, advice, training and other assistance 2. To promote the effective use of resources for charitable purposes by charitable and non-charitable bodies working with children and young people by providing advice, services and consultations. 3. To advance in life and relieve the needs of children and young people through making grants to organisations that do any or all of the following: • the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; • providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. In this first year of operation Young Medway developed its internal structures and policies, partnering with the Young People’s Foundation Trust and Medway Council to establish appropriate organisational, administrative, and operating processes. This work included creating its website, engaging with members, and developing its business plan. Funding from the Young People’s Foundation Trust enabled Young Medway to employ the services of a consultant from October 22-March 23 who supported the organisation to develop its structure and membership offer. Funding from the Kent Community Foundation supported the development of the logo and website, as well as contributing to basic start-up costs. Throughout this year trustees have operated in accordance with the guidance from the Charity Commission, focussing their work on the public benefit. ## **ACHIEVEMENTS AND PERFORMANCE** During 2022-23 Young Medway achieved various goals, including: - Finalising key policies and procedures. - Delivering three consultation events with local youth organisations to better understand their needs and how Young Medway could be of support. - Launching the membership offer. - Support the development of Young Medway’s Theory of Change, assisted by in-kind support from the Young People’s Foundation Trust and the Centre for Youth Impact. - Beginning work with its partners on branding and marketing. - Developing a fundraising strategy. - Submitting a funding bid to Children in Need for three years of core costs. - Commissioning a website signposting tools and resources for members. These currently include signposting useful funders and toolkits around safeguarding, youth work, tackling youth violence and measuring impact. 4 ## **YOUNG MEDWAY** ## **TRUSTEES' REPORT (continued)** ## **FOR THE 17 MONTHS ENDED 31ST MARCH 2023** ## **Financial Review and Reserves Policy** By the 31st March of 2023 Young Medway held £88,522 in its accounts with the Charities Aid Foundation Bank. £86,619 of this was held in reserve on behalf of youth projects previously administered by Woodlands Youth Centre, Strood Youth Centre, Woodies Youth Centre and Parkwood Youth Centre. These legacy funds were donated to Young Medway at its formation as the previous charities closed. In addition, Young Medway was awarded £1,975 from the Kent Community Foundation to help with support costs and developing its membership offer and £7,070 from the Young People’s Foundation Trust as part of a Department of Culture Media and Sport grant to support the foundation of new Young People’s Foundation. All spending have remained within the boundaries of available funds. Young Medway holds funds in reserves related to legacy projects from the four previous charities. These funds are used to support work with young people in connection with the four legacy projects. Funds relate to project that benefit the personal, social education of young people in Medway. There are currently no liabilities that would need to be settled on dissolving the charity. There are no specific concerns or reasons for the charity to not be able to continue to run in its current format. However, the charity is seeking core funds to be able employ staff and further develop its business. ## **Structure, Governance and management** Young Medway is a Charitably Incorporated Organisation or CIO. **The trustee board is made up as described by the below section of the constitution:** ## **(3) Number of charity trustees** - (a) There should be: Not less than 3 nor more than 12 elected trustees; 1 ex officio trustee; and Not less than 2 nor more than 4 nominated trustees. (b) There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. (c) The maximum number of charity trustees that can be appointed is as provided in sub-clause (a) of this clause. No trustee appointment may be made in excess of these provisions. **Trustee selection is detailed in the below section of the constitution:** ## **Appointment of charity trustees** - **(1) Appointed charity trustees** - (a) Apart from the first charity trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. - (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ## **(2) Ex officio charity trustee** The Portfolioholder for Medway Children’s Services will either serve as or nominate an ex-officio trustee for the time being (“the office holder”) shall automatically, by virtue of holding that office (“ex officio”), be a charity trustee. If unwilling to act as a charity trustee, the office holder may: - (a) before accepting appointment as a charity trustee, give notice in writing to the trustees of their unwillingness to act in that capacity; or (b) after accepting appointment as a charity trustee, resign under the provisions contained in clause 15 (Retirement and removal of charity trustees). The office of ex officio charity trustee will then remain vacant until the office holder ceases to hold office. ## **(3) Nominated Charity Trustees** - (a) Medway Council (“the appointing body”) may appoint up to three charity trustees. - (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. - (c) Each appointment must be for a term of [3] years. - (d) The appointment will be effective from the later of: - (i) the date of the vacancy; or - (ii) the date on which the CIO is informed of the appointment. - (e) The person appointed need not be a member of the appointing body. - (f) A trustee appointed by the appointing body has the same duty under Clause 12(1) as the other charity trustees to act in the way they decide in good faith would be most likely to further the purposes of the CIO. 5 YQUNfj MIDWAY TR•JmU' RIPORT {￿ntInu•￿) Poll Th117 Mo•mis EIIDED 3AST MARCH IIIIJ yjlioble I￿oUn0Th• ar￿ apply them ton*s￿lY* k¢ jud9•m￿ts and 46tlmat•s th•¢ Jr• r•Nv)n•ble •nd prudert,. Prep41¢ fi￿nd￿l ststew*nts on the 991ry cgncern b4¥1$ unless It ¢5 In•pproprfot• to w•sum¢ thlt tft￿ ￿11 con￿n￿e In ￿￿nCe. Th* try•ts•s •r• responslble for keeplffj wop•r ￿couNdTh9 T•Eon15. whlch dlsdom 4rcurw at th• finandal p051tlon of the trust. They are al￿ rnSpOn￿blQ for 5afeguardlrvJ the •ss•ts ol th• tnwl •rwl herTh fur nobl• *tps for the wEventlDn and dei*ctio and othet IrrEgularltit5. . ## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS** Report to the trustees/members of Young Medway on the accounts for the 17 months period ended 31st March 2023 set out on pages 8 to 11. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act), - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and - to state whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: - proper accounting records are kept (in accordance with section 130 of the Act); and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Zita Derbak MAAT AATQB Independent Examiners Ltd Unit 2 Sign: The Broadbridge Business Centre Delling Lane Bosham PO18 8NF Date: 29.01.2024 7 ## **YOUNG MEDWAY** ## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE 17 MONTHS ENDED 31ST MARCH 2023** |Notes
**RECEIPTS :**
Voluntary Receipts
2
**TOTAL RECEIPTS**
**PAYMENTS :**
Costs of Charitable Activities
3
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
Transfer between funds
Balances Brought Forward
**BALANCES CARRIED FORWARD**|Unrestricted
Designated
Resrticted
**Total**
Funds
Funds
Funds
**2021/23**
£
£
£
**£**
2,509
-
101,810
104,319
**2,509**
**-**
**101,810**
**104,319**
606
-
15,191
15,797
**606**
**-**
**15,191**
**15,797**
**1,903**
-
**86,619**
**88,522**
-
-
-
-
-
-
-
-
**1,903**
**-**
**86,619**
**88,522**| |---|---| The notes on pages 10 to 11 form part of these accounts. All operations are continuing operations. 8 YOUMG MEOWAY . T• 619 87.679 90J 61• 1.320 1.320 on l>oh•W ty........ ... ## **YOUNG MEDWAY** ## **NOTES TO THE ACCOUNTS** ## **FOR THE 17 MONTHS ENDED 31ST MARCH 2023** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements. ## **2. RECEIPTS** |Charitable activites
Donations and legacies
Other Income
Services
Miscellaneous Income
**3. PAYMENTS**
Notes
**Costs of Charitable Activities**
Equipment and Supplies
Insurances
Maintenance
Meals and entertainment
Motor Running Expenses
Office/General Administrative Expenses
Other Professional Services
Rent / Room Hire
Training
Travel and Accommodation
Activites (unused)|Unrestricted
Designated
Resrticted
**Total**
Funds
Funds
Funds
**2021/23**
£
£
£
**£**
-
-
1,586
1,586
2,509
-
91,867
94,376
-
-
527
527
-
-
7,770
7,770
-
-
60
60
**2,509**
**-**
**101,810**
**104,319**
Unrestricted
Designated
Resrticted
**Total**
Funds
Funds
Funds
**2021/23**
£
£
£
**£**
606
-
4,674
5,280
-
-
96
96
-
-
1,476
1,476
-
-
1,606
1,606
-
-
34
34
-
-
224
224
-
-
2,308
2,308
-
-
609
609
-
-
565
565
-
-
809
809
-
-
2,790
2,790
**606**
**-**
**15,191**
**15,797**| |---|---| 10 ## **YOUNG MEDWAY** ## **NOTES TO THE ACCOUNTS (continued) FOR THE 17 MONTHS ENDED 31ST MARCH 2023** |**4. DESIGNATED FUNDS**
Young Medway General
**5. RESTRICTED FUNDS**
Parkwood Youth Service
Strood Youth Service
Woodlands Youth Service
WREC Youth Service
Young Medway (KCF & YPFT)|Balance at
Income
Expenses
Transfer
Balance at
2nd Nov 21
31st Mar 2023
£
£
£
£
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**
Balance at
Income
Expenses
Transfer
Balance at
2nd Nov 21
31st Mar 2023
£
£
£
£
-
26,789
1,950
-
24,839
-
26,559
6,267
-
20,292
-
14,762
2,482
-
12,280
-
24,655
1,716
-
22,939
-
9,045
2,776
-
6,269
**-**
**101,810**
**15,191**
**-**
**86,619**| |---|---| ## **6. PAYMENTS TO TRUSTEES OR RELATED PARTIES** No material transaction took place between the organisation and a trustee or any person connected with them. ## **7. PUBLIC BENEFIT** The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. 11