Bryn Coch Club
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Bryn
Coch
Club
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Trustees’ annual report
Period start date: 1/4/23 Period end date: 31/3/24
Charity name: BRYN COCH CLUB CIO
Charity registration number: 1196346
Objectives and activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to provide non- profit childcare facility that will enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and care for their needs through high quality childcare. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Pre school education for children ages 2 years- 4 years. The staff provide a broad range of activities designed to promote children’s learning linked to the Welsh curriculum. They effectively assess children’s level of development and identify next steps in learning. Staff in from parents of children’s learning needs and encourage them to support them The before and after school sessions for children between the ages of3-11years |
| Offer high quality play opportunities in a safe and happyenvironment. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All relevant decisions have been made by the trustees with regard to the public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | Grants are made to range of organisations and are allocated for specific projects, in the case of this year the development of the outside area. Staff and trustees are involved in the process. |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | NA |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Bryn Coch Club provided pre school education to 45 local children and 150 before and after school children between 03/23-04/24. Bryn Coch Club also became a Flying Start setting this year with 16 pupils registered alongside 30 children registered for 30 hour childcare offer. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | During the period the club manager position was settled with Ms C Murphy remaining in post |
| Performance of fundraising activities against objectives set |
Para 1.41 | NA |
| Investment performance against objectives |
Para 1.41 | Investment into the outside classroom has taken place this year. |
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the tax year 2023/24 31/3/24 the balance was £40,024.03, this includes a £30,000 contingency fund. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In the club enterprise account the CIO holds an amount equivalent to 2x monthly salary of the staff working for the CIO. This amount is sufficient to cover any outstanding salary and redundancy payments to staff as well as to pay any outstanding running costs. |
| Amount ofreserves held | Para 1.22 | £10,024.03 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The CIO has four main funding sources: -30 hours free childcare payments made by Flintshire County Council -Government Savings payments - Flying Start -Payments received directly from the families of the children attending the club either by BACS transfer or childcare vouchers. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | There are no imminent risks facing the charity. |
Structure, governance and management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document: for example, trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution |
| How is the charity constituted? for example limited company, unincorporated association,CIO |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Bryn Coch Club has an active committee of 4 trustees. The current trustees were elected at the AGM when the charity was established. |
| The charity’s organisational structure and any wider network with which the charityworks |
Para 1.51 | Day to day management of the club as a whole is undertaken by the manager Clare Murphy, whilst the preschool childcare has Ms C Ellis as the Person in Charge and the Before and After School has Mrs C Birchall as the Person in Charge. |
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The trustees meet regularly as a board and hold formal and informal meetings with the manager. The manager holds weekly meetings with both the Person in Charge. They reflect on what is working well and areas for development. Issues arising from within the setting are raised through the manager with the trustees. Staff and trustees have a clear understanding of their role and responsibilities. The CIO is run within a building on site of Bryn Coch School. A monthly charge of £500 is paid to the school which covers the cost of rent, bills and resources. Para 1.51 Relationship with any related parties
Reference and administrative details
| Charityname | Bryn Coch Club |
|---|---|
| Other name the charity uses |
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| Registered charitynumber | 1196346 |
| Charity’s principal address | C/O Bryn Coch School, Victoria Road, Mold Flintshire. CH7 1EW |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Lynne Williams | Treasurer | AGM Members | ||
| Kathleen Williams | Chairperson | AGM Members | ||
| Merrill Tanton | AGM Members | |||
| Joanna Amor | AGM Members |
Other optional information
Paula Walsh acts as Secretary in a voluntary role as a grandparent of the Club.
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature:___
Full name: LYNNE WILLIAMS
Position: Treasurer and Trustee
Date: 22/10/2024
BRYN COCH CLUB
Annual account 1[st] April 2023 to 31[st] March 2024
Account Balances at 1/4/23:
Bryn Coch Club and Enterprise accounts – £89,172.48
| Income | Outgoings | |||
|---|---|---|---|---|
| Fees (LA funded) | £132,298.75 | Staff wages | £228,657.50 | |
| Fees (non-funded) | £178,925.40 | Rent to school | £6,000 | |
| Grants | £19,860 | Training | £1,113.00 | |
| Bank Charges | £105.00 | |||
| Insurance | £456.41 | |||
| Resources includes DBS, EY Wales, snack uniform |
£44,510.88 | |||
| Sage | £1,894.80 | |||
| Nursery In Box | £1797.60 # | |||
| HMRC | £26,759.79 | |||
| Building | £59,658.80 | |||
| NEST | £9,278.82 | |||
| Total Income | £331,084.15 | Total outgoings | £380,232.60 | |
Account Balances at 31/3/2024 Bryn Coch Club £40,024.03
Ysgol Bryn Coch Charity Accounts Enterprise and Club Year ended 31 March 2024 Balances b/fwd. Enterprise Club Less unpresented cheques Plus Outstanding credits Balance5 c/fwd. Enterprise Club Less unpresented cheques 46018.70 43153'.78 0.00 0.00 33286.19 6737.84 0.00 Total funds b/fwd. 89172.48 Total funds c/fwd. 40024.03 Payments Enterprise Club Total payments In year 19354.15 360878.45 380232.60 Reconciliation Total funds b/fwd. Total payments in year Total Income In yea Total funds c/fwd. 89172.48 380232.60 331084.15 40024.03 Receipts Enterprise Club Total Recelpts In year 6621.64 324462.51 331084.15 Certlflcatlons Treasurer Head Teacher__ Date_ Auditor Certification I have examlned the voluntary school fund accounts and certificate as at 31 March 2024 for Ysgol Bryn Coch Enterprlse and Club. In my opinion they show a true and fair view of the transactions of the voluntary school fund for that financlal year. Auditor's Name s. Ignature__ Auditor's Profession_ Date Trustees Approval Chair of Trustees Name_lvrsi lfilli0--- Si nature_ Date 1sl_J%QU¥ Thi5 certlfl¢atÈ Is due to be completed and sent to the Education Support by 31 October after the year to Please scan and email th15 ¢ertlflote tsft fully completed, certified and approved to
Independent examinerfs report to the trustees of Bryn Coch Club (Re9iStered Charity No,. 1196346) r report to the trustees oh my exomiiiotion of the accounts of the above charity (°the Trust.) for the period April 1st 2023 to the year ended 31 March 2024. Responsibilities and basis of this report As the charity trustees of the Trust, you are respoytsible for the preparation of the occounts in accordance with the requiiments of the Charities Act 2011 ('the Act"). I report in respect of my exLvnination of the Trust's accounts carried out under section 145 of the 2011 Act and in carryin9 Out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. Independent examinerfs statement E have completed my examination. I conf irm that no material matters have come to my attention in connection with the examination which gives me cause to believe that iki, any material respect.. accounting records were not kept in accordance Wlth section 130 of the Act,. or the occounts do not accord with the accounting records. L huve no concerns and have come across no other motters in connection with the exomination to which ottention should be drawn in order to enable a proper understanding of the accounts to be reached. E have prepared a separate report which includes control weaknesses and improvements whith should be oddressed. Si9ned.. Address: '¥+iFL4 IL'_d tsi T-'LY