2024-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2024 to 31[st] December 2024

Charity name: Darlington Harriers & Athletics Club

Charity registration number: 1196280

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Our objects are the advancement of and promotion of community participation in, the amateur sport of athletics for the benefits of the inhabitants of Darlington and surrounding areas for the public benefit by the provision of facilities for participating in such sport, coaching in respect of such sport, and assistance with coaching and leadership qualifications, and support and assistance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities have been related to the above objects of our charity.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes, we have.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	We are very grateful for the contribution made by all our coaches, committee members and those who support us by volunteering at events.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Organising and promoting many competitive athletics events. Providing coaching and support to our members and facilitating the achievement of coaching and leadership qualifications. The health and well-being of beneficiaries has improved significantly.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Deficit of £8,847 on annual activities. Total Undesignated Funds £18,586 Total Designated Funds £2,241
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	To provide financial reserves to withstand future fluctuations in income and also to facilitate investment in coaching, equipment and infrastructure.
Amount of reserves held	Para 1.22	Total Undesignated Funds £18,586 Total Designated Funds £2,241
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising)

Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Private company limited by guarantee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by Committee.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Darlington Harriers & Athletics Club
Other name the charity uses	Darlington Harriers
Registered charity number	1196280
Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Hilary Bevan	Chair from 1 August 2023
	Nigel Orr	Treasurer
	Paul Cook	Chair until 31 July 2023
	LesleyMiller	Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name Hilary Bevan Nigel Orr Paul Cook Lesley Miller

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Nigel Orr
	Nigel Orr
	Treasurer
	26thOctober 2025
	26thOctober 2025

Darlington Harriers & AC

Income & Expenditure Statement to 31st December 2024

	2024	2024	2024
Membership Subscriptions & Affiliations Membership Subs b/f from 2023 (Jan.to March 2024) Membership Subs. Jan to March 2024 Membership Subs. April to Dec.2024 3 months of April to Dec. subs to c/f to 2025 Training fees / Pay-As-You-Go Track Fees Club affiliation fee to EA Track fees to Darlington Council (to 31st Dec. 2024) Affiliation fees to Northern Athletics (Oct to Dec. 2024) Affiliation fees to Northern Athletics b/f (Jan to Sept. 2024) Total Membership Subscriptions & Affiliations Competition Events Pit Stop Christmas Parlauf Children with Cancer Croft Races - Jan.2024 Croft Running GP - March GW Active Ian Barnes Monthly Mile Series Kieran Maxwell Memorial 2024 Donation = £2,749 (2023=£2,501)	Income Expenditure		Net Inc/(Exp.)
	Actuals to 31st December 2024
	£ 2,032 88 6,970 (1,742)	0 0 0 0	£ 2,032 88 6,970 (1,742)
	7,347 16,956 0 0 0 0	0 200 21,990 108 324	7,347 16,956 (200) (21,990) (108) (324)
	24,304	22,622	1,682
	684 117 251 298 530 823 5,573	362 117 0 0 0 567 5,573	322 0 251 298 530 256 0
Total Competition Events	8,276	6,619	1,656
League & Competition Fees NEYDL North East Senior Development League NYSD XC & T&F NE Harrier League XC Competition Entry Fees and Travel	0 0 284 0 276	303 600 326 50 435	(303) (600) (42) (50) (159)
Total League & Competition Fees	560	1,714	(1,154)
Other :- Coaching Presentation Night Insurance Equipment Income from Hiring Equipment Interest on Lloyds Savings a/c Club / Web Expenses	0 680 0 0 25 8 0	1,520 2,003 329 7,120 0 0 773	(1,520) (1,323) (329) (7,120) 25 8 (773)
Total Other	713	11,745	(11,031)
Total	33,852	42,699	(8,847)
Balance b/f Balance c/f			29,674
			20,827
	£ 20,673.78 (8,846.72) 6,758.80 18,585.86 9,000.00 (6,758.80) 2,241.20 20,827.06 5,609.62 7,167.50 15,009.22 202.89 (6,643.50) 322.50 901.25 (1,742.43) 20,827.06
Balance Sheet as at 31st December 2024
Funds b/f Current Year Deficit Transfer to Designated Funds - T&F Equipment 2024 Total Undesignated Funds Designated Funds - Contribution to Track Fund b/f T&F Equipment 2024 Total Designated Funds Total Funds Represented by: Bank - Santander Bank - Lloyds Treasurers a/c Bank - Lloyds Savings a/c Cash Creditors Payments in advance - Northern Athletics affiliation Debtors Deferred income - Subscriptions Total	£ 20,673.78 (8,846.72) 6,758.80
	18,585.86
	9,000.00 (6,758.80)
	2,241.20
	20,827.06
	5,609.62 7,167.50 15,009.22 202.89 (6,643.50) 322.50 901.25 (1,742.43)
	20,827.06

DARLINGTON HARRIERS & AC REVIEW OF ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

	Agree bank balance on bank reconciliation to bank statements		Agreed	HB 28/10/25
	Confirm unpresented cheques cleared since year end		None	HB 28/10/25
	Agree balance on bank reconciliation to accounts		Agreed	HB 28/10/25
	Agree figures on face of accounts to supporting ledger		Agreed	HB 28/10/25
	Check additions on face of accounts		Checked	HB 28/10/25
	Agree sample of 5 expenditure transactions to supporting documentation		Done	HB 28/10/25
	Agree sample of 5 income transactions to supporting documentation		Done – not all income generates paperwork so agreed to bank statements where other docs not available.	HB 28/10/25
	Consider closing stock position		Clothing now dealt with via MySportswear so any stock held by DHAC will be of minimal value.	HB 28/10/25

From the review and the testing carried out, it would appear that the accounts for the period ended 31 December 2024 have been properly prepared.

NB: This is a general review, and does not amount to an independent examination or an audit.

Hilary Bevan FCCA 28/10/25