## **Trustees’ Annual Report for the period** **From 1[st] January 2024 to 31[st] December 2024** ## **Charity name: Darlington Harriers & Athletics Club** ## **Charity registration number: 1196280** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Our objects are the advancement of and
promotion of community participation in, the
amateur sport of athletics for the benefits of
the inhabitants of Darlington and
surrounding areas for the public benefit by
the provision of facilities for participating in
such sport, coaching in respect of such
sport, and assistance with coaching and
leadership qualifications, and support and
assistance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activities have been related to the
above objects of our charity.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes, we have.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We are very grateful for the contribution
made by all our coaches, committee
members and those who support us by
volunteering at events.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Organising and promoting many competitive
athletics events.
Providing coaching and support to our
members and facilitating the achievement of
coaching and leadership qualifications.
The health and well-being of beneficiaries
has improved significantly.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Deficit of £8,847 on annual activities.
Total Undesignated Funds £18,586
Total Designated Funds £2,241| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To provide financial reserves to withstand
future fluctuations in income and also to
facilitate investment in coaching, equipment
and infrastructure.| |Amount of reserves held|Para 1.22|Total Undesignated Funds £18,586
Total Designated Funds £2,241| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns.| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Private company limited by guarantee| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by Committee.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Darlington Harriers & Athletics Club| |---|---| |Other name the charity uses|Darlington Harriers| |Registered charity number|1196280| |Charity’s principal address|| ||| ## **Names of the charity trustees who manage the charity** |1
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3
4
5
6
7
8
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10
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Hilary Bevan|Chair from 1 August
2023||| ||Nigel Orr|Treasurer||| ||Paul Cook|Chair until 31 July
2023||| ||LesleyMiller|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Hilary Bevan Nigel Orr Paul Cook Lesley Miller Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Nigel Orr|| |---|---|---| ||Nigel Orr|| ||
Treasurer|| ||26thOctober 2025|| ||26thOctober 2025|| **Darlington Harriers & AC** **Income & Expenditure Statement to 31st December 2024** ||**2024**|**2024**|**2024**| |---|---|---|---| |**Membership Subscriptions & Affiliations**
Membership Subs b/f from 2023 (Jan.to March 2024)
Membership Subs. Jan to March 2024
Membership Subs. April to Dec.2024
3 months of April to Dec. subs to c/f to 2025
Training fees / Pay-As-You-Go Track Fees
Club affiliation fee to EA
Track fees to Darlington Council (to 31st Dec. 2024)
Affiliation fees to Northern Athletics (Oct to Dec. 2024)
Affiliation fees to Northern Athletics b/f (Jan to Sept. 2024)
**Total Membership Subscriptions & Affiliations**
**Competition Events**
Pit Stop
Christmas Parlauf
Children with Cancer
Croft Races - Jan.2024
Croft Running GP - March GW Active
Ian Barnes Monthly Mile Series
Kieran Maxwell Memorial 2024 Donation = £2,749
(2023=£2,501)|**Income**
**Expenditure**||
**Net**
**Inc/(Exp.)**| ||**Actuals to 31st December 2024**||| ||**£**
2,032
88
6,970
(1,742)|0
0
0
0|**£**
2,032
88
6,970
(1,742)| ||7,347
16,956
0
0
0
0|0
200
21,990
108
324|7,347
16,956
(200)
(21,990)
(108)
(324)| ||**24,304**|**22,622**|**1,682**| ||684
117
251
298
530
823
5,573|362
117
0
0
0
567
5,573|322
0
251
298
530
256
0| |**Total Competition Events**|**8,276**|**6,619**|**1,656**| |**League & Competition Fees**
NEYDL
North East Senior Development League
NYSD XC & T&F
NE Harrier League XC
Competition Entry Fees and Travel|0
0
284
0
276|303
600
326
50
435|(303)
(600)
(42)
(50)
(159)| |**Total League & Competition Fees**|**560**|**1,714**|**(1,154)**| |**Other :-**
Coaching
Presentation Night
Insurance
Equipment
Income from Hiring Equipment
Interest on Lloyds Savings a/c
Club / Web Expenses|0
680
0
0
25
8
0|1,520
2,003
329
7,120
0
0
773|(1,520)
(1,323)
(329)
(7,120)
25
8
(773)| |**Total Other**|**713**|**11,745**|**(11,031)**| |**Total**|**33,852**|**42,699**|**(8,847)**| |**Balance b/f**
**Balance c/f**|||**29,674**| ||||**20,827**| ||**£**
20,673.78
(8,846.72)
6,758.80
18,585.86
9,000.00
(6,758.80)
2,241.20
**20,827.06**
5,609.62
7,167.50
15,009.22
202.89
(6,643.50)
322.50
901.25
(1,742.43)
**20,827.06**||| |**Balance Sheet as at 31st December 2024**|||| |Funds b/f
Current Year Deficit
Transfer to Designated Funds - T&F Equipment 2024
Total Undesignated Funds
Designated Funds - Contribution to Track Fund b/f
T&F Equipment 2024
Total Designated Funds
**Total Funds**
**Represented by:**
Bank - Santander
Bank - Lloyds Treasurers a/c
Bank - Lloyds Savings a/c
Cash
Creditors
Payments in advance - Northern Athletics affiliation
Debtors
Deferred income - Subscriptions
**Total**|**£**
20,673.78
(8,846.72)
6,758.80||| ||18,585.86||| ||9,000.00
(6,758.80)||| ||2,241.20||| ||||| ||**20,827.06**||| ||5,609.62
7,167.50
15,009.22
202.89
(6,643.50)
322.50
901.25
(1,742.43)||| ||**20,827.06**||| ## **DARLINGTON HARRIERS & AC REVIEW OF ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024** ||Agree bank balance on
bank reconciliation to
bank statements||Agreed|HB
28/10/25| |---|---|---|---|---| ||Confirm unpresented
cheques cleared since
year end||None|HB
28/10/25| ||Agree balance on bank
reconciliation to
accounts||Agreed|HB
28/10/25| ||Agree figures on face of
accounts to supporting
ledger||Agreed|HB
28/10/25| ||Check additions on face
of accounts||Checked|HB
28/10/25| ||Agree sample of 5
expenditure transactions
to supporting
documentation||Done|HB
28/10/25| ||Agree sample of 5
income transactions to
supporting
documentation||Done – not all income
generates paperwork so
agreed to bank statements
where other docs not
available.|HB
28/10/25| ||Consider closing stock
position||Clothing now dealt with via
MySportswear so any stock
held by DHAC will be of
minimal value.|HB
28/10/25| From the review and the testing carried out, it would appear that the accounts for the period ended 31 December 2024 have been properly prepared. NB: This is a general review, and does not amount to an independent examination or an audit. Hilary Bevan FCCA 28/10/25