2022-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2022 to 31[st] December 2022

Charity name: Darlington Harriers & Athletics Club

Charity registration number: 1196280

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Our objects are the advancement of and promotion of community participation in, the amateur sport of athletics for the benefits of the inhabitants of Darlington and surrounding areas for the public benefit by the provision of facilities for participating in such sport, coaching in respect of such sport, and assistance with coaching and leadership qualifications, and support and assistance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities have been related to the above objects of our charity.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes, we have.
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	We are very grateful for the contribution made by all our coaches, committee members and those who support us by volunteering at events.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Organising and promoting many competitive athletics events. Providing coaching and support to our members and facilitating the achievement of coaching and leadership qualifications. The health and well-being of beneficiaries has improved significantly.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Small deficit of £536 on annual running costs. Total Undesignated Funds £18,157 Total Designated Funds £6,000
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	To provide financial reserves to withstand future fluctuations in income and also to facilitate investment in coaching, equipment and infrastructure.
Amount of reserves held	Para 1.22	Total Undesignated Funds £18,157 Total Designated Funds £6,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Private company limited by guarantee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by Committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Darlington Harriers & Athletics Club
Other name the charity uses	Darlington Harriers
Registered charity number	1196280
Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Office (if any)	Dates acted if not for whole year	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
		Hilary Bevan	Chair from 1 August 2023
		Nigel Orr	Treasurer
		Paul Cook	Chair until 31 July 2023
		Mark Tallon			From 20-03-2022
		LesleyMiller	Secretary
		AndyHarrison			Until 31-05-2023
		Corporate trustees–names of the directors at the date the report was approved Director name Hilary Bevan Nigel Orr Paul Cook Mark Tallon Lesley Miller
		Director name
		Hilary Bevan
		Nigel Orr
		Paul Cook
		Mark Tallon
		Lesley Miller

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Nigel Orr

Full name(s) Nigel Orr

Position (eg Secretary, Treasurer Chair, etc)

Date

26[th] October 2023

Darlington Harriers & AC

Draft Income & Expenditure Statement to 31st December 2022

	2022	2022	2022	2022
Membership Subscriptions & Affiliations Membership Subs b/f from 2020-21 (Jan.to March 2021) Membership Subs. from 1st April 2022 3 months of 2022 subs to c/f to 2023 Training fees Club affiliation fee to EA Track fees to Eastbourne Affiliation fees to Northern Athletics (from Oct. 2022) Affiliation fees to Northern Athletics (Jan to Sept. 2022) Total Membership Subscriptions & Affiliations Training Gym hire Total Training	Income Expenditure		Net Inc/(Exp.)
	Actuals to 31st December 2022
	£ 4,400 15,646 (3,911)		£ 4,400 15,646 (3,911)
	16,135 4,205	0 150 12,882 123 389	16,135 4,205 (150) (12,882) (123) (389)
	20,340	13,544	6,796
	585
	0	585	(585)
Competition Events Pit Stop South Park 20 mile South Park 10 mile Children with Cancer Hurworth Fun Run - April Viv Pow 5k Run 4 Louis Pre-Furb Classic T&F Croft 5k (4th Dec) McTaggart Trot Marathon Parlauf (January 2022) Other Events Kieran Maxwell Memorial 2022 Donation = £1,300 (£731 donation in 2021)	3,493 1,871 751 606 1,024 599 632 642 262 262 1,541 1,541 463 463 534 244 1,637 708 1,630 1,630 1,010 774 543 4,078 4,078		1,622 145 426 (10) 0 0 0 290 929 0 236 (543) 0
Total Competition Events	17,055	13,960	3,095
League & Competition Fees NEYDL Northern T&F League NYSD XC & T&F Competition Entry Fees and Travel	0 600 0 396	304 1,520 472 71	(304) (920) (472) 325
Total League & Competition Fees	996	2,367	(1,371)
Fundraising Other fundraising - on-line shopping, energy switch Presentation Night	66 0 1,232 1,703		66 (472)
Total Fundraising Other :- Coaching Officials - Fleece Jackets Equipment Insurance Income from Hiring Equipment Chip Timing System County Durham Community Foundation - Grant Club / Web Expenses / Laptop Trophies / Engraving Fundamentals Group Fun Day Legal fees - Charity application Contribution to Track Fund-Restricted Fund	1,298	1,703	(405)
	260 5,000	2,095 302 0 357 6,834 642 36 59 0 3,000	(2,095) (302) 0 (357) 260 (6,834) 5,000 (642) (36) (59) 0 (3,000)
Total Other	5,260	13,326	(8,066)
Total	44,948	45,484	(536)
Balance b/f Balance c/f			21,693
			21,157

Darlington Harriers & AC
Draft Balance Sheet as at 31st December 2022
Undesignated Funds b/f Current Year Surplus / (Deficit) Total Undesignated Funds Designated Funds - - Contribution to Track Fund - Balance b/f - Contribution in 2022 Total Designated Funds Total Funds Represented by: Bank Cash Creditors Debtors Payments in advance Deferred income Total	£ 18,693 (536)
	18,157
	3,000 3,000
	6,000
	24,157
	32,156 882 (4,798) 1,066 (5,149)
	24,157

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