## **Trustees’ Annual Report for the period** **From 1[st] January 2022 to 31[st] December 2022** ## **Charity name: Darlington Harriers & Athletics Club** ## **Charity registration number: 1196280** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Our objects are the advancement of and
promotion of community participation in, the
amateur sport of athletics for the benefits of
the inhabitants of Darlington and
surrounding areas for the public benefit by
the provision of facilities for participating in
such sport, coaching in respect of such
sport, and assistance with coaching and
leadership qualifications, and support and
assistance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activities have been related to the
above objects of our charity.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes, we have.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We are very grateful for the contribution
made by all our coaches, committee
members and those who support us by
volunteering at events.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Organising and promoting many competitive
athletics events.
Providing coaching and support to our
members and facilitating the achievement of
coaching and leadership qualifications.
The health and well-being of beneficiaries
has improved significantly.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Small deficit of £536 on annual running
costs.
Total Undesignated Funds £18,157
Total Designated Funds £6,000| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To provide financial reserves to withstand
future fluctuations in income and also to
facilitate investment in coaching, equipment
and infrastructure.| |Amount of reserves held|Para 1.22|Total Undesignated Funds £18,157
Total Designated Funds £6,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns.| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Private company limited by guarantee| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by Committee.| **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Darlington Harriers & Athletics Club| |---|---| |Other name the charity uses|Darlington Harriers| |Registered charity number|1196280| |Charity’s principal address|| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---|---|---| |||Hilary Bevan|Chair from 1 August
2023||||| |||Nigel Orr|Treasurer||||| |||Paul Cook|Chair until 31 July
2023||||| |||Mark Tallon|||From 20-03-2022||| |||LesleyMiller|Secretary||||| |||AndyHarrison|||Until 31-05-2023||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**
Hilary Bevan
Nigel Orr
Paul Cook
Mark Tallon
Lesley Miller|||||| |||**Director name**|||||| |||Hilary Bevan|||||| |||Nigel Orr|||||| |||Paul Cook|||||| |||Mark Tallon|||||| |||Lesley Miller|||||| ||||||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Nigel Orr **Full name(s)** Nigel Orr **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 26[th] October 2023 **Darlington Harriers & AC** **Draft Income & Expenditure Statement to 31st December 2022** ||**2022**|**2022**|**2022**|**2022**| |---|---|---|---|---| |**Membership Subscriptions & Affiliations**
Membership Subs b/f from 2020-21 (Jan.to March 2021)
Membership Subs. from 1st April 2022
3 months of 2022 subs to c/f to 2023
Training fees
Club affiliation fee to EA
Track fees to Eastbourne
Affiliation fees to Northern Athletics (from Oct. 2022)
Affiliation fees to Northern Athletics (Jan to Sept. 2022)
**Total Membership Subscriptions & Affiliations**
**Training**
Gym hire
**Total Training**|**Income**
**Expenditure**||
**Net**
**Inc/(Exp.)**|| ||**Actuals to 31st December 2022**|||| ||**£**
4,400
15,646
(3,911)||**£**
4,400
15,646
(3,911)|| ||16,135
4,205|0
150
12,882
123
389|16,135
4,205
(150)
(12,882)
(123)
(389)|| ||**20,340**|**13,544**|**6,796**|| ||585|||| ||**0**|**585**|**(585)**|| |**Competition Events**
Pit Stop
South Park 20 mile
South Park 10 mile
Children with Cancer
Hurworth Fun Run - April
Viv Pow 5k
Run 4 Louis
Pre-Furb Classic T&F
Croft 5k (4th Dec)
McTaggart Trot
Marathon Parlauf (January 2022)
Other Events
Kieran Maxwell Memorial 2022 Donation = £1,300 (£731
donation in 2021)|3,493
1,871
751
606
1,024
599
632
642
262
262
1,541
1,541
463
463
534
244
1,637
708
1,630
1,630
1,010
774
543
4,078
4,078||1,622
145
426
(10)
0
0
0
290
929
0
236
(543)
0|| |
**Total Competition Events**|
**17,055**|**13,960**|**3,095**|| |**League & Competition Fees**
NEYDL
Northern T&F League
NYSD XC & T&F
Competition Entry Fees and Travel|0
600
0
396|304
1,520
472
71|(304)
(920)
(472)
325|| |
**Total League & Competition Fees**|**996**|**2,367**|**(1,371)**|| |**Fundraising**
Other fundraising - on-line shopping, energy switch
Presentation Night|66
0
1,232
1,703||66
(472)|| |
**Total Fundraising**
**Other :-**
Coaching
Officials - Fleece Jackets
Equipment
Insurance
Income from Hiring Equipment
Chip Timing System
County Durham Community Foundation - Grant
Club / Web Expenses / Laptop
Trophies / Engraving
Fundamentals Group Fun Day
Legal fees - Charity application
Contribution to Track Fund-Restricted Fund|
**1,298**|**1,703**|**(405)**|| ||260
5,000|2,095
302
0
357
6,834
642
36
59
0
3,000|(2,095)
(302)
0
(357)
260
(6,834)
5,000
(642)
(36)
(59)
0
(3,000)|| |**Total Other**|
**5,260**|**13,326**|**(8,066)**|| |**Total**|**44,948**|**45,484**|**(536)**|| |**Balance b/f**
**Balance c/f**|
||**21,693**|| ||||**21,157**|| |**Darlington Harriers & AC**|| |---|---| |**Draft Balance Sheet as at 31st December 2022**|| |Undesignated Funds b/f
Current Year Surplus / (Deficit)
Total Undesignated Funds
Designated Funds -
- Contribution to Track Fund - Balance b/f
- Contribution in 2022
Total Designated Funds
**Total Funds**
**Represented by:**
Bank
Cash
Creditors
Debtors
Payments in advance
Deferred income
**Total**|**£**
18,693
(536)| ||
18,157| ||3,000
3,000| ||
6,000| ||| ||
**24,157**| ||32,156
882
(4,798)
1,066
(5,149)| ||**24,157**| DAAUNGTOP4 HARAIEkS & AC AEVIEW OF ACCQUMTS FOR THÉ VEAA 114DEO 31 DECEM8ER 2022 A&ree bank bèL4nCe O bJnk rc