2023-03-31-accounts - Every Cloud (Swindon) (CIO)

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Trustees’ Annual Report for the period

From 15[th] October 2021 Period start date To 31[st] March 2023 Period end date (15 months)

Charity name: Every Cloud Swindon (CIO)

Charity registration number: 1196161

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote & protect the mental health of people living in and around Swindon providing facilities for engagement with the creative arts and in other such ways as the trustees see fit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Monthly Dementia Group (for people with dementia to engage in craft activities at the same time as facilitating a walk in the park for their carers) in partnership with Swindon Carers. Running a fortnightly therapeutic art/craft group for i) people with a long tem health condition and/or socially isolated referred as a social prescription, rotating with ii) children with social communications & behavioural problems. Monthly family art and craft activities (weekly in the summer holidays) often with a seasonal nature trail included. Public workshops covering a range of art and crafts, in small friendly groups for people of all ages with some or no experience, throughout the year. Annual Arts, Nature & Nurture festival in June with a free, wide-ranging programme of activities encompassing all that is in the title. Art Exhibitions with free entry throughout the year.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We were advised by the charity commission during the registration process in Sept 2021

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	no
Policy on social investment including program related	Para 1.38	no

investment
Contribution made by volunteers	Para 1.38	All of our activities are supported by over 20 dedicated volunteers with both formal in informal qualifications and experience that match our charitable services and activities. Some of our volunteers have come through our own therapeutic group to become volunteers
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In this reporting period, the charity has delivered all of the programme of services and activities that we identified in our submission to the Charity Commission, achieving the benefits associated with each activity (*please see chart included). Examples of benefits derived by individuals referred to the therapeutic art group include: a young woman with borderline LD living in supported accommodation who grew in confidence whilst attending the group sufficiently to request to volunteer in our week-end refreshment kiosk and then moved into mainstream volunteering in the town centre and a small cleaning job, as a very positive outcome; in contrast, is an older woman with a successful career in research behind her but experiencing diabetes and loss of confidence and self- worth – including little confidence that coming to the group would be helpful. After a period of choosing to sit apart, she finally joined in and we uncovered an extremely talented hobby craft maker especially in fused glass. We encouraged her to run a tutorial internally and introduced her to a local gallery who is now selling her work; supported her to engage with volunteering at a local Museum and after 6 months, she has been offered and accepted a part time job that alleviates her financial concerns and increases her self- esteem and self- confidence. She visits us now as a friend of Every Cloud. Another member of the therapeutic art group who was referred because of extreme anxiety and consequential social isolation, wrote in her Christmas 2022 card: “your group gives me a reason, laughter, love, confidence, time to feel I matter, friendships. Bless you all”. She has now joined the dementia groups as a volunteer, calmly supporting those with dementia. Engaging the wider community in our public activities, our workshops and events is helping people to overcome post – covid anxieties, depression and stress evidenced by participants feedback.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	See PublicBenefit Summary delivered in Year 1 2022 – 2023 at end of report
Performance of fundraising activities against objectives set	Para 1.41	Our Fundraising: Our week-end refreshment services (Take away Kiosk & Farmhouse Teas) for visitors to the park exceeded expectations in the first half of this period but were significantly reduced after handing over to a small local charity HJALPANDE HANDER (“Helping Hands)”; Fund – raising via a 10 % commission on sales of art & craft by independent artists and donations for use of gallery and exhibition space, has been less than hoped for but is now growing; We have been unable to fund-raise by applying for any significant grants during this reporting period because of circumstances beyond our control relating to the Council’s ambition to improve the financial viability of all of Swindon’s Country Parks, including Stanton Park, affecting the renewal of our lease. See financial review.
Investment performance against objectives	Para 1.41
Other		During the course of the year we initiated a very successful and on-going collaboration with a small, local catering charity, training young adults with autism/learning difficulties. The refreshment Kiosk proved to be just right level of activity for work experience for these young adults supported by a parent or a support worker every Saturday in 2 x 2 hour sessions. We then came to an arrangement in February 2023 to hand over the kiosk both days of each week-end, all year round, to help support more young adults with work experience and progression towards employment within or beyond thekiosk.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Para 1.21	We launched as a charity, with the permission of the FCA to receive the assets of Every Cloud Arts & Crafts upon its dissolution as a workers co-operative (a donation of £11,289 and capital assets of a printing press and glass kiln) In this process we were required to set up the charity before dissolving the co-operative (all FCA and CC correspondence documented). This was achieved on 15th October 2021. The process of applying for and receiving confirmation of the dissolution of the co-operative then took 3 months and a further 3 months when the FCA advertised this on the public register; followed by certification that the co-op was no longer, and assets could be transferred. Thus it was 6 months between being registered as Every Cloud Swindon (CIO) as required by the process and being in a lawful position to operate as Every Cloud Swindon (CIO) and to use our bank account. At the end of the reporting period, we are where we expected to be given we have reduced our own fund-raising via the Farmhouse Tearoom (now a monthly event) and have handed the kiosk over to Helping Hands – a worthy cause and aligned with our purpose - and thus releasing Every Cloud to focus on developing existing and new services to meet the mental health needs of our community. There are however considerable uncertainties going forward – see below.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22		n/a
Amount of reserves held	Para 1.22	0
Reasons for holding zeroreserves	Para 1.22		As above
Details of fund materially in deficit	Para 1.24		n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23		In February 2022 we learnt from the council that a Parks Improvement Board had been created to invite expressions of interest from any organisations that could make any of the parks more financially viable. At the same time we were notified that we only had 12 months as a tenant; but as a tenant we were allowed to submit our own expression of interest. We submitted this on March 23rd2022 but only learnt on Oct 20th2022 that we, as Every Cloud Swindon (CIO) had been chosen as their preferred partner (with no commercial interest coming forward in recognition that this was not a viable commercial opportunity). However we are still in a protracted discussion with the council regarding a fair and reasonable heads of terms of a new 5 year lease, so we currently have no security of tenure to offer any significant grantmakerthatwewouldlike to

approach. We now have the expressed support of the newly elected Council to seek a fair outcome asap in recognition of (in their words) “ the good work that we are doing in the community that is well aligned to 3 major priorities of the council itself” .

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	It was the refreshment kiosk and Farmhouse Teas for visitors to the park but now much reduced. Small donations: Local flower arranging group, use of space in the Farmhouse and/or Barn for independent art/craft activities & exhibitions. 10% commission on sales of art and of public workshops fees when run by an independent artists. Small local grants: Co-operative Community Fund, Thomas Freke and Lady Dorothy of Hanningtoncharity
Investment policy and objectives including any social investment policy adopted	Para 1.46	We invest in making our services accessible to all by not charging our direct beneficiaries any fees to attend our own groups nor the family summer activities. There is also a covenant on the Park that access should be free to all ie no parking fees
A description of the principal risks facing the charity	Para 1.46	Loss of a minimum 5 year tenancy as a place- based mental health charity and lackof access to sustainable funding for management support and development of our existing and new charitable activities and serviceswhilstincouncilcreated‘limbo’
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation model of CIO Charitable Incorporated Organisation whose only voting members are its charity trustees
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The trustees as a body can select individuals for appointment as charity trustees with their prior consent and with regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about:	Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about:	Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The induction and training of new trustees starts with the provision of the following information – current version of Constitution and latest annual report and statement of accounts; and an introduction to all personnel ie those on the activities programme sub-committee, other volunteers and self- employed sessional workers; followed by opportunities to attend all our activities to see for themselves how we operate: and offer an understanding how the charity fulfils its purpose and delivers public benefit in order to make a contribution to strategic planning, oversight and the development of policies and procedures at trustee meetings.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Trustees and a sub-committee to consult both ways ref any agenda items and with at least 1 trustee present at all sub-committee meetings.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Helen Weedon Rotating Chair Trustees as a body 2 Martin Hambidge ditto ditto 3 Anne Billingham Treasurer ditto 4 5 6 – Corporate trustees names of the directors at the date the report was approved N/A Director name Name of trustees holding title to property belonging to the charity N/A Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others N/A Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser N/A Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure N/A Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) ABillingham

Full name(s) Anne Billinghan

Position (eg Secretary, Treasurer Chair, etc)

Date 30/05/23

Public benefit delivery summary

Proposed Activity Denotes actual activityin 2022-23	Structure of activity	Who for	Improved mental health – evidence from the All Party Parliamentary Group: Health, Arts & Wellbeing Inquiry Report 2017*
1st Annual Health & Wellbeing event Art, Nature & Nurture 11th & 12th June 2022	Proposed Annual event	The Public	“It is time to recognise the powerful contribution that the arts can make to health & wellbeing.”…”to keep us well, aid our recovery & support longer lives better lived… & help meet the challenges of ageing, long term conditions, loneliness & mental health.”
Therapeutic groups Throughout the year	Fortnightly 2 hour sessions Introduced by community navigators Children supported by staff from Special School as well as Ever Cloud personnel	1) People with long term health conditions & experiencing anxiety, social isolation & loneliness; and 2)children with social communication & behavioural problems .	1)“Arts on prescription activities reduce anxiety, depression and stress & aid in the management of long term health conditions while also increasing self-esteem, confidence & purpose” 2)“The decline in well-being of young people & increase in mental health & related physical health problems….as well as distressing and costly behaviours… can be addressed through participatory arts”
Public workshops Throughout the year	2 hour sessions in small, friendly groups average of 2 per month	The Public	“Arts engagement in leisure time helps overcome anxiety, depression & stress…& also has a part to play in diminishing the physical & emotional effects of heart disease and cancer”
Family art & crafts activities Throughout the year	Monthly ‘Children’s Hour(s)’; weekly during school holidays.	Children accompanied by their parents	“The decline in well-being of young people & increase in mental health & related physical health problems… can be addressed through participatory arts”
Open Art Exhibitions 6 took place including annual photographic exhibition in Oct & Swindon Open Studios.*	4 times a year	The public	“Research also validates that ‘observing art’ in galleries & ‘making art’ both make a difference to people with dementia and their carers”
Families with Dementia Throughout the year with the exception of July (too hot) & Sept (Queen’s death)	Monthly 2 hour sessions for the cared for & their carers with creative activities for the former to choose and respite for the latter eg gardening or walking in the park etc	People with mild to moderate dementia and their carers	“The participatory arts forms an integral part of dementia friendly communities”

for the PLYI 15 Octh 2021 to 31 March 2023 Rel of the Tntskes I to 2 ItMIependt Examinees R4Krt Ststrmcnt of Financial Adiviti¢s Bglgnce Sheet Notrs the Financial Slatcments D¢tatl¢d Srat¢m+*t of Ftnmcial Activiti¢6

Swnthn the fmalleial statcmrnts of the charkty frx the peri 15 (kth 2021 31 Match 2023. The tswsiees have adcwol the provisioLs of Accounting and R¢[7 by Charilics: Sw¢mcm of Rcuwnmcn¢kd Praclicc applicablc to thwiii prepTing their in accordaJKe with the FiTunciai RepThg Standard aM)licable in the UK and Republ of Ircland (FRS 102) leffedive l Jaznwy 2019). INCORPORATION The clwitabk eomkw w&s 15 (kt(lJtT 2021 and trling on l AFiI 2022. Objeetlvu Ind Th¢ tharity aims to pYomc<¢ the muttal health of rwle livin8 in w atrAllMI Switthi by providin8 facilitie8 for gagement with the creattve arts xttd OtherY$ 8É the tnÉ Éee frL Publlc beneth The tDJ5tees have taken ncrte of the (]wtity guidance with rEgrd kn the clwrity wtin8 its objIlV&S fct the publi¢ b¢ncfiL STRUCTURE GOVERNANCE AND MANAGEME Governln% do¢umert The charity is controllcd by its 8ov¢ming {kne¢ a deed of trUSL and oJkstswte4 a limired company, limiied by 8uar8lltr¢, def¢d by the Comp1¢$ Act 26. The ¢hariry is 8ovcrncd by 118 LXYJStiiu¢iun wbith w&S adoFrted 15th (ktLthr 2021.The ¢tr1 is a 'Foundation' modcl CIO. REFERENCE LND ADMtNISTRATIVE DETAIiS Reglstered Comp•ny nrnber CE026903 (England 8md Wala) Reglxteved ChArlty number 1196161 Re%htered offlee 284 Marlborough R(d Swindon Wilishire SNI INR Trnst A Billin8ham (apwinted I S.10.21) M L Hambidge {apw)intcd 15.10.21) H weed Cltair lapw)inted I5.10.21) Comp*ny se£tsry Independent EuJlllD Chris Vaughan Accountants 195 FJmin Str¢¢t Wiltshi SN3 4NA Adirfgers Bankers c(peratiVe Bank

Cloud Swindon cio 15 Approved by iYd¢rof thc ixjwd oftsustees on 25 May 2023 SI on its beJ[f by: JLLIlLwv-

endent E Tnin windotl IndepeDdent e%miner's repxt to the tnt of F.very CIMd (Swimdrm) CIO Cthe Comp•nY) I report to the Charity tru5tccs rn my examit of the acoMmL8 of the Company for thc Ftriod 15 Ckth 2021 to 31 Mareh 2023. RewinslbiUdeA and report As th¢ chariry'5 tru51CC5 of thc Cryany (and also its directim th¢ of ¢cnP ]aw} yiw are re5wible for tlie preparatson of the acc(yJnts iti accikn with the rcqulrcn of the Conpnics Act fthe 2(Kkn Act.). Havin¥ satisfied myself tha( the acC(Ats of the ComrAtty are wired to auditrd under Part 16 of the 2¢ Act and are eligible for iDder£dent cxaminatioN I rqxxt in rrspcd of my exami0 of ycw Charis accounts as carried out under sli0n 145 of the Charities A¢1 2011 Ilh¢ 2011 Acrf). In c4nying oul JDY exaMiOrt I have followed the Direciiws 8Lv¢n by the Ctjatity ComThi uthdtr 14515) (bl of the 2011 ACL Indepeudenl aamlner'• fith¢¢The•t I have complLxed my examinatiTh). I no mattus have to my aiiention in conn0 with the examittaiion giving me Wi¢v¢: acci)unting Itr&S were nlrt kept in TW of the CA¥nY by Scdi(K 386 of the 26 Aet. L the accounts do not 8cc(ffd with those rttoth. ( the accounts do nol comply with thc accounting requitcments of Section 396 of the 2(K)6 Act other thNn Uny rcquiremeni that the accounts ¥ive a true fair view whith is a maitcr c£widcrrd part of an indcpenthnt exAmin8tion' or accowits hav¢ nrrt b¢en tn aOrkn with th¢ mdhods pin¢iples of the Ststement of RLXI)mmtnded PrnLtice for accounting and reing by ch8ti(i&s (aThTrlicabl¢ to chan'ties prepwing thcir accththts in accthe with the Financ1 Replti8 Stsndayd 4)plicable in tr UK and Ryblic of ITeland (FRS 102)). I hav¢ no concerns and have cl¢ acrrfjs no th matiers in with the examina11 lo which aucnlion dwuld Ckn8t(rth¢r Vaughan In8titule of Chartered Accountants tn Fm8land and Wal Chrts Vau8han Aecounrants 195 Erniin Slreei Swindon Wiltshir¢ SN3 4NA 25 May 2023

f Fin Ito31M UnreJitrict1 fjJDd r)onations and le8acits Other trndbnB adiviti&% Other itit4)me 24.232 8J46 T•thl 38526 EXPE1lTuRE ON Raistng fimds 5,055 Ch4rl¢ilAe *¢tlvld 18286 23,341 NET tNCOME 15.185 TOTAL FUNDS CARRIED FORWARD 15,185

F.v cio lan 31M h20 Unrestricted CURRLYfA&SETS Cash at bank 15N91 CREDrro Amounts failing due within oneye4r 1306) 15.185 LIABILrriES 15,185 NET ASSETS 15,185 FUNDS 15.185 TOTAL FUNDS 15,185 The chAriiAblt company is ¢niiiI1 to exemNiLm from I•1( Sedithj 477 of the conyW Act 2(XIS for the rIOd ended 31 March 2023. Th¢ member5 have not required the company to otrtain an audit of its firtwKi&l stllttm ftr the puiod fflded 31 MCh 2023 in accordance with Scction 476 of the CleS Art 2[6. The tnltts acknowledge their re5pomibiliri¢s fi 141 cnsuring that the charitable comtrdny kcy Ta¢ting ¢lP1Y with Se£tioro 386 and 387 of the Companies Ac(2(wJ6 and preparin8 financiil sthtements which give a tNe and fair view of the of 8ff3iTs of the ¢luritsble compary as al thc cnd of cacb financial ycar and of its swplw (Y Ikfi¢ii for ¢ach fuwicial year in a¢cordancc with th¢ requirements of Seciion5 394 aryl J95 and which otherwise c4ryly with the Tequirem¢nts of the Companies Act 2LN)6 r¢latill8 to fuw?cAal $0 fgr a$ applicable the chan'table company. (b) These financial ltstrments have been prqml in with the Trtovisions applicable to charitable conyni¢6 subject to thc Sm1 ¢ompani¢s r¢gim¢. The financial statemetjts wcffe apwov¢d by th¢ Boud of TnL<ea and Authorised for issue OD 25 May 2023 aTrJ wcr¢ signed on its Ihr by.. H Weed. TDJste£

in Bath of pr¢pAtID8 the lkn#dl •tt¢mcDts Thc financial StaThts of the clwitsble c(Knpany, which is a pthlic btmefit thtity under FRS 102. have bccn prepared in accorthee the Chzn"ti¢5 SORP (FRS 1021 'Accounting and Rqwung by Charities.. Stataneni of R¢coMn Pffa¢tice applicable to ctwities thcir accounts in accordance with the FiD8ncia] kglft8 Stsndard applile in thc UK aod RqKthiic of IrelatKI IFRS 102) (effc£tive l January 20191,. Financial RqxKting Stsndard l(Q Tr Fitwyial Rqrting StaIrd aNTrlicablc in the UK aThd R4bI]e of treland, and the Compatiies Ad 2(KkS. The fitwKial stst¢ments have been Prepu und¢T the bistsjrical cost £v¢1{L All irtcm is Teco8nised in the Ststml of FInxi Aaiviii¢s on¢¢ tr elwiry lus entideml to the fimds, it is probable thai th¢ iw)me wiu rettived and the can be rdi¥bty. Liabili(i&s are rEcoLl ws cxpu.r ag 8$ there is B l¢g¥l or conWve obligation conm)itting the harity to that CxPdIbjrt. it is wcl)Able that a traNsfer of benefits will be ryUiTed in 5cttlcnth and thc anK)unt of tht obliBatiim can bt mc&% r¢liabty. 15 accixmted for on 1¢¢nlS bLSiA and has bccn rlwififjj under headinss that a88ft8aie all com lated thc cate8iYy. Whue costs carmot bc drtly ttributAI to pl.¢11T hethDgs tkny Iwve allocatcd to adi"ticS a VA8iS consislcnt with th¢ uf rercc1. TAxll The charity is cxcmpl fr(Kn (wporati tax on 115 cbaritsbk 1Vill¢s. Fund ttouthii Unrestricied funds can be use41 itt with thc cJwitsbl¢ d>je¢iivcs at th¢ dI6ti of th¢ R¢stricted fimds w only be used for pirticular Ye&riaed rAupx8 within the objects of the dwity. Restrictions Ti8e when by the fimd$ 4Tr r•1$1 rrstr1r{ Further explanati of the natrjrt and pr[e of exh is inclth in the Mtes to the financial statements. OTHER TRADING ACTtvrriFS Sai¢s. Artib'ts, work Tca shop receipts Craft wot*shcp income 6.273 17,405 554 24,232 There werr no tsIL4ee4' cxpcnses paid f(ff the prij aMle4131 March 2023.

Cloud Swn( cio 15 306 MOVE)Nf IN FUNDS Net movcment At 31.3.23 Unre5cted Getteral fid 15,185 15.185 TOTAL FUNDS 15,185 15,185 Net mov¢nwit in finbJ& iDchMl¢d in th¢ knvc are as follov oming RUrceS Mov¢m¢nt expthd IA fijnds Unrestrkted fDn* Gcn¢rni fund 3&526 123J41) 15,185 TOTAL FUNDS 38J26 (23,3411 15.185 RELATED PARTY DISCLIJSURFS There were no relatrd rArty fry the 11 4YMbl 31 M•Trh 2023.

win io fFi leEcieJ Donations 1.819 4.129 5.948 Other trathi a¢tlvitk Sales- Artists. wot Tca shop rettipts CTrft wothp income 6.273 17,405 $54 24332 Other Ie Other income Every Cloud atMI Crnlis Limitrd 3&526 Other tr•dlDg •ctlvlll¢¥ Tca thop refreshments 5.053 Ch•rltthle act1 In5ufdnce Mai¢rials 522 535 6.357 1.382 1.297 ArrisLS' Workshop fees VolwitLrr expense8 Repairs and ren¢wa13 10,153 Support ¢otti Management Occupancy ¢osts Administration costs PrOfe10n81 ftes 4.451 1.534 2.147 8.132 23,341 L¥et 15,185

REGIRED COMPANY NUMBER: CE026903 (England and W4lts) REGtsrERED CHARITY NUMBER: 1196161 CThtis Viu8h 195 Emiin Street SwiDdon Wiltshire SN3 4NA

Cloud Swindon cio 15 Approved by iYd¢rof thc ixjwd oftsustees on 25 May 2023 SI on its beJ[f by: JLLIlLwv-

REGIRED COMPANY NUMBER: CE026903 (England and W4lts) REGtsrERED CHARITY NUMBER: 1196161 CThtis Viu8h 195 Emiin Street SwiDdon Wiltshire SN3 4NA