Trustees’ Annual Report for the period
From 01/09/2024 Period start date To 31/08/2025 Period end date
Charity name: Cylch y Coed
Charity registration number: 1196041
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Aims & Objectives The aim of Cylch Y Coed is to provide children in North-East Cardiff with the opportunity to benefit from early years services and experiences through the medium of Welsh in a happy, safe and friendly environment. Statement of Values Cylch Meithrin Y Coed believes that every child has the right to: Receive care, love and respect. Receive appropriate attention and support in order to meet his/her particular needs. Benefit from all play opportunities. Guidance which will enable him/her to become a full member of society. Be stimulated in order that he/she develops to his/her full potential. Benefit from nursery experiences through the medium of Welsh. Be treated as an equal regardless of race, colour, religion, nationality or social background. The Cylch Meithrin will work in partnership with parents to promote these values |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch y Coed is a Cylch Meithrin (preschool) providing sessional day care services to the local community. Admission The Cylch can admit up to 20 girls and boys at any one time aged 2 years until school age (usually the September following their 4th birthday). We operate in line with the Welsh Government’s National Minimum Standards for Regulated Child Care regarding staff/child ratios. Service Days, Times & Fees Cylch Meithrin sessions are held Monday – Friday mornings between 09:00 – 12:30. |
| Activities At the Cylch we broadly follow the Welsh Foundation Phase curriculum and a new educational theme is introduced each half term i.e ‘Me’, ‘Colours’, ‘The Autumn’ etc and as part of our continuous provision, children have the opportunity to socialise with other children; learn through play inside and outdoors; play with sand, water, dough, home corner, jigsaws, toys, board games, bikes, etc; creative activities; listen to stories, sing & dance and have a break for a healthy snack. All parts of their daily activities are in line with the Foundation phase and activities are planned and provided based on the seven areas of learning, which are: Language, literacy and communication Mathematical development Knowledge and understanding of the world Personal and social development, well- being and cultural diversity Physical development Creative development Welsh language development Language For those children, whose first language is Welsh, we aim to broaden their language skills. For those children who have little or no Welsh at home, we use the immersion method whereby no English translation is given but the staff use images and objects along with language to explain what they are saying. Evidence tells us that this is the most successful way to teach Welsh to children and they begin to understand Welsh quite quickly, although may not speak Welsh for some time. English would be used to comfort a child if they are upset for any reason. Issues, including language development, are discussed in English with non-Welsh speaking parents and advice and support can be given upon request. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All decisions made are made in line with the charities purpose, as noted above. The charity’s purpose is simply seen as acting in the public’s benefit, in that it provides an affordable educational setting for all. All decisions are made to minimise the risk of harm, with the position of children central and decisions made to benefit those children who attend Cylch. No wider risks to the public are seen from Cylch activities. As noted all decisions made are seen as consistent with Cylch’s purpose. The fees applied are held as low as possible and noted as less than similar private child care |
provision. Where increases in fees are made 1 month’s notice is given and full transparency is applied for parents to understand the decisions taken. No trustees are given a salary for trustee work with all income applied to the purposes of Cylch. Similarly no wider benefit attaches to the work of trustees with all resources applied for the purposes of Cylch.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | No grants are made by Cylch. |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | While the primary work of Cylch is carried out by trained and paid staff in the provision of childcare, Cylch seeks the support of volunteers to deliver regular fundraising activities. All funds from such activities go to help resource the day-to-day purpose of Cylch. No volunteers are paid neither do volunteers claim any expenses. |
| Other | Cylch y Coed employ a manager to undertake the day-to-day management and administrative duties and qualified staff are employed to take care of the children during every session. However, Cylch y Coed is overseen by a committee of volunteers; we are run as a charity and aim to keep the costs as low as we can in order to provide affordable Welsh language childcare for parents. We are keen for parents, grandparents or guardians to be involved in the operational committee and help from everyone is required for fundraising activities throughout the year. |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Cylch y Coed was able to provide full childcare provision throughout 2024/25 period and demand for the services of Cylch continued to grow reflecting the continued demand for Welsh-medium early years provision within the local community. Cylch y Coed continued to benefit from funding through the Welsh Government's Childcare Offer for Wales. The scheme has helped provide greater stability by supporting consistent attendance and maintaining child numbers throughout the year. The trustees would like to thank the staff, volunteers and parents for their continued commitment and support throughout the year, which has contributed significantly to the charity's success |
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|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
NA – covered above |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | A challenging year with pressures on fundraising activities felt. Any and all fundraising was welcomed. |
| Investment performance against objectives |
Para 1.41 | NA |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity continued to benefit from funding received through the Welsh Government's Childcare Offer for Wales. During the year, the national hourly funding rate increased by 28%. This uplift helped the charity meet increasing operating costs and continue to provide high-quality childcare services. At the end of August 2025, Cylch y Coed's financial position had improved significantly compared with the previous year. Increased income, supported by careful financial management, enabled the charity to rebuild its reserves, providing a much stronger cash position than at the end of August 2024. Whilst this is a welcome improvement, the trustees recognise that the charity continues to operate in a challenging financial environment. Future sustainability remains dependent on maintaining healthy child numbers, careful control of expenditure and continued support through the Welsh Government's Childcare Offer for Wales. The trustees will continue to monitor the charity's financial position closely and seek to maintain reserves in line with the charity's reserves policy. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Cylch y Coed's policy is to aim to hold reserves equivalent to three months' running costs. The year-end reserves position is the strongest it has been for many years and represents significant progress towards the charity's reserves target. Whilst this is a significant and welcome improvement, the trustees remain committed to maintaining and, where possible, strengthening reserves to provide financial resilience and to ensure the charity can continue to operate effectively should income fluctuate or unexpected costs arise. |
| Amount of reserves held | Para 1.22 | £20,362 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Whilst the trustees continue to monitor income and expenditure closely, they believe the charity is well placed to continue delivering its charitable objectives. However, the trustees recognise that uncertainties regarding future child |
numbers, together with the requirement to maintain statutory staff-to-child ratios, particularly for younger children, continue to present financial and operational challenges. The trustees will continue to monitor these risks carefully and take appropriate action to ensure the long-term sustainability of the charity
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The charity's principal sources of income are parental fees and funding received through the Welsh Government's Childcare Offer for Wales. Eligible children can access funded childcare from the term following their third birthday. Where families are not eligible for the Childcare Offer, or choose not to access it, fees are paid directly by parents or carers. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | Two principal risks exist: 1) Risks relating to a childcare setting – to which Cylch y Coed follows all required laws and standards; 2) Financial sustainability – the charity must continue to maintain sufficient child numbers, manage increasing operating costs and retain appropriate reserves to ensure its long-term viability |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO – from 5 October 2021 |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers with an election during an AGM where required. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Affiliated with Mudiad Meithrin which acts as an umbrella or membership organisation. Cylch y Coed elects to join Mudiad Meithrin annually and pays a fee. Like all other over 400 Cylchs across Wales, Cylch-y-Coed has its own separate constitution and is registered as CIO. It is therefore its own legal entity but enjoys advice, assistance and help from Mudiad Meithrin as required. |
| Relationship with any related parties |
Para 1.51 | NA |
| Other |
Reference and Administrative details
| Charity name | Cylch y Coed |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1196041 |
| Charity’s principal address | Cylch Y Coed, Cyncoed Methodist Church, Westminster Crescent, Cyncoed, Cardiff CF23 6SE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sophie Morgan | Chairperson | 1/9/2024 – 31/08/2025 | ||
| EmilyLaxton | Secretary | 1/9/2024 – 1/4/2025 | ||
| Ben Prosser | Treasurer | 1/9/2024 – 1/4/2025 | ||
| Jennifer Hall | Secretary | 1/4/2025 – 31/8/25 | ||
| Luke Bowler | Treasurer | 1/4/2025 – 31/8/25 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| NA | ||
Name of chief executive or names of senior staff members (Optional information)
NA
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
NA
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) L Bowler Full name(s) Luke Bowler
Position (eg Secretary, Treasurer Chair, etc)
Date
22/06/2026
CYLCH Y COED
ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2025
Cylch Y Coed Income and Expenditure Account for the year ended 31 August 2025
| Income Childcare - Parental Fees Fundraising Donaton Grants Expenditure Staf costs – wages, Pension HMRC etc Training Wrap-around costs Play equipment & materials Rent Accountancy Mudiad Membership Fee Surplus/(Defcit) for the year |
£ 82,7881 436 296 1,724 |
2025 £ 85,244 68,723 |
£ 50,921 881 0 0 |
2024 £ 60,230 58,150 |
|---|---|---|---|---|
| 57,486 1,930 911 4,720 3,492 0 185 |
54,380 7 617 1,438 0 0 150 |
|||
| 16,521 | 2,080 |
1 Including Autumn 2024 fees paid in advance for academic year 2024/25 and less Autumn 2025 fees paid in advance for academic year 2025/26
Cylch Y Coed Balance Sheet as at 31 August 2025
| Current Assets Current account Prepayments Fees due at year end Creditors due within one year Deferred income:- - fees in advance Accruals PAYE Net liabilites/assets Reserves Opening at 1 September 2024 Surplus/defcit this year At 31 August 2025 |
£ 31,383 0 0 |
2025 £ 31,383 11,020 |
£ 8,563 0 0 |
2024 £ 8,563 4,722 |
|---|---|---|---|---|
| 6,7292 | 4,722 | |||
| 6,729 3,492 799 |
4,722 0 0 |
|||
| 20,363 | 3,841 | |||
| 3,841 16,521 |
1,761 2,080 |
|||
| 20,362 | 3,841 |
2 For Autumn term September 2025 for 2025/2026 academic year
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Cylch Y Coed August 2025 1196041
On accounts for the year ended Charity no (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2026 .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Phil Moorcroft
5.6.26
Signed: Date: Name:
Phil Moorcroft
Relevant professional qualification(s) or body (if any):
ICAEW
IER
1
October 2018
Address:
23 Mann Island.
Liverpool
L3 1BP
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose . No material matters found
2
October 2018
IER