## **Trustees’ Annual Report for the period**
## **From 01/09/2024 Period start date To 31/08/2025 Period end date**
**Charity name: Cylch y Coed**
## **Charity registration number: 1196041**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Aims & Objectives
The aim of Cylch Y Coed is to provide
children in North-East Cardiff with the
opportunity to benefit from early years
services and experiences through the
medium of Welsh in a happy, safe and
friendly environment.
Statement of Values
Cylch Meithrin Y Coed believes that every
child has the right to:
Receive care, love and respect. Receive
appropriate attention and support in order
to meet his/her particular needs. Benefit
from all play opportunities. Guidance which
will enable him/her to become a full
member of society. Be stimulated in order
that he/she develops to his/her full
potential. Benefit from nursery experiences
through the medium of Welsh. Be treated
as an equal regardless of race, colour,
religion, nationality or social background.
The Cylch Meithrin will work in partnership
with parents to promote these values|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cylch y Coed is a Cylch Meithrin
(preschool) providing sessional day care
services to the local community. Admission
The Cylch can admit up to 20 girls and
boys at any one time aged 2 years until
school age (usually the September
following their 4th birthday). We operate in
line with the Welsh Government’s National
Minimum Standards for Regulated Child
Care regarding staff/child ratios.
Service Days, Times & Fees Cylch Meithrin
sessions are held Monday – Friday
mornings between 09:00 – 12:30.|
|||Activities
At the Cylch we broadly follow the Welsh
Foundation Phase curriculum and a new
educational theme is introduced each half
term i.e ‘Me’, ‘Colours’, ‘The Autumn’ etc
and as part of our continuous provision,
children have the opportunity to socialise
with other children; learn through play
inside and outdoors; play with sand, water,
dough, home corner, jigsaws, toys, board
games, bikes, etc; creative activities; listen
to stories, sing & dance and have a break
for a healthy snack. All parts of their daily
activities are in line with the Foundation
phase and activities are planned and
provided based on the seven areas of
learning, which are:
Language, literacy and communication
Mathematical development
Knowledge and understanding of the
world
Personal and social development, well-
being and cultural diversity
Physical development
Creative development
Welsh language development
Language
For those children, whose first language is
Welsh, we aim to broaden their language
skills. For those children who have little or
no Welsh at home, we use the immersion
method whereby no English translation is
given but the staff use images and objects
along with language to explain what they
are saying. Evidence tells us that this is the
most successful way to teach Welsh to
children and they begin to understand
Welsh quite quickly, although may not
speak Welsh for some time. English would
be used to comfort a child if they are upset
for any reason. Issues, including language
development, are discussed in English with
non-Welsh speaking parents and advice
and support can be given upon request.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All decisions made are made in line with
the charities purpose, as noted above. The
charity’s purpose is simply seen as acting
in the public’s benefit, in that it provides an
affordable educational setting for all. All
decisions are made to minimise the risk of
harm, with the position of children central
and decisions made to benefit those
children who attend Cylch. No wider risks
to the public are seen from Cylch activities.
As noted all decisions made are seen as
consistent with Cylch’s purpose. The fees
applied are held as low as possible and
noted as less than similar private child care|
provision. Where increases in fees are made 1 month’s notice is given and full transparency is applied for parents to understand the decisions taken. No trustees are given a salary for trustee work with all income applied to the purposes of Cylch. Similarly no wider benefit attaches to the work of trustees with all resources applied for the purposes of Cylch.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|No grants are made by Cylch.|
|Policy on social investment
including program related
investment|Para 1.38|NA|
|Contribution made by
volunteers|Para 1.38|While the primary work of Cylch is carried
out by trained and paid staff in the
provision of childcare, Cylch seeks the
support of volunteers to deliver regular
fundraising activities. All funds from such
activities go to help resource the day-to-day
purpose of Cylch. No volunteers are paid
neither do volunteers claim any expenses.|
|Other||Cylch y Coed employ a manager to
undertake the day-to-day management and
administrative duties and qualified staff are
employed to take care of the children
during every session. However, Cylch y
Coed is overseen by a committee of
volunteers; we are run as a charity and aim
to keep the costs as low as we can in order
to provide affordable Welsh language
childcare for parents. We are keen for
parents, grandparents or guardians to be
involved in the operational committee and
help from everyone is required for
fundraising activities throughout the year.|
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Cylch y Coed was able to provide full
childcare provision throughout 2024/25
period and demand for the services of
Cylch continued to grow reflecting the
continued demand for Welsh-medium early
years provision within the local community.
Cylch y Coed continued to benefit from
funding through the Welsh Government's
Childcare Offer for Wales. The scheme has
helped provide greater stability by
supporting consistent attendance and
maintaining child numbers throughout the
year.
The trustees would like to thank the staff,
volunteers and parents for their continued
commitment and support throughout the
year, which has contributed significantly to
the charity's success||
|---|---|---|---|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
NA – covered above|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|A challenging year with pressures on
fundraising activities felt. Any and all
fundraising was welcomed.|
|Investment performance
against objectives|Para 1.41|NA|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity continued to benefit from
funding received through the Welsh
Government's Childcare Offer for Wales.
During the year, the national hourly funding
rate increased by 28%. This uplift helped
the charity meet increasing operating costs
and continue to provide high-quality
childcare services.
At the end of August 2025, Cylch y Coed's
financial position had improved significantly
compared with the previous year.
Increased income, supported by careful
financial management, enabled the charity
to rebuild its reserves, providing a much
stronger cash position than at the end of
August 2024.
Whilst this is a welcome improvement, the
trustees recognise that the charity
continues to operate in a challenging
financial environment. Future sustainability
remains dependent on maintaining healthy
child numbers, careful control of
expenditure and continued support through
the Welsh Government's Childcare Offer
for Wales. The trustees will continue to
monitor the charity's financial position
closely and seek to maintain reserves in
line with the charity's reserves policy.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Cylch y Coed's policy is to aim to hold
reserves equivalent to three months'
running costs. The year-end reserves
position is the strongest it has been for
many years and represents significant
progress towards the charity's reserves
target. Whilst this is a significant and
welcome improvement, the trustees remain
committed to maintaining and, where
possible, strengthening reserves to provide
financial resilience and to ensure the
charity can continue to operate effectively
should income fluctuate or unexpected
costs arise.|
|Amount of reserves held|Para 1.22|£20,362|
|Reasons for holding zero
reserves|Para 1.22|NA|
|Details of fund materially in
deficit|Para 1.24|NA|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Whilst the trustees continue to monitor
income and expenditure closely, they
believe the charity is well placed to
continue delivering its charitable objectives.
However, the trustees recognise that
uncertainties regarding future child|
numbers, together with the requirement to maintain statutory staff-to-child ratios, particularly for younger children, continue to present financial and operational challenges. The trustees will continue to monitor these risks carefully and take appropriate action to ensure the long-term sustainability of the charity
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The charity's principal sources of income
are parental fees and funding received
through the Welsh Government's Childcare
Offer for Wales. Eligible children can
access funded childcare from the term
following their third birthday. Where families
are not eligible for the Childcare Offer, or
choose not to access it, fees are paid
directly by parents or carers.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|NA|
|A description of the principal
risks facing the charity|Para 1.46|Two principal risks exist:
1) Risks relating to a childcare setting – to
which Cylch y Coed follows all required
laws and standards;
2) Financial sustainability – the charity must
continue to maintain sufficient child
numbers, manage increasing operating
costs and retain appropriate reserves to
ensure its long-term viability|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO – from 5 October 2021|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteers with an election during an AGM
where required.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Affiliated with Mudiad Meithrin which acts
as an umbrella or membership
organisation. Cylch y Coed elects to join
Mudiad Meithrin annually and pays a fee.
Like all other over 400 Cylchs across
Wales, Cylch-y-Coed has its own separate
constitution and is registered as CIO. It is
therefore its own legal entity but enjoys
advice, assistance and help from Mudiad
Meithrin as required.|
|Relationship with any
related parties|Para 1.51|NA|
|Other|||
## **Reference and Administrative details**
|Charity name|Cylch y Coed|
|---|---|
|Other name the charity uses||
|Registered charity number|1196041|
|Charity’s principal address|Cylch Y Coed, Cyncoed Methodist Church, Westminster
Crescent, Cyncoed, Cardiff CF23 6SE|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sophie Morgan|Chairperson|1/9/2024 – 31/08/2025||
||EmilyLaxton|Secretary|1/9/2024 – 1/4/2025||
||Ben Prosser|Treasurer|1/9/2024 – 1/4/2025||
||Jennifer Hall|Secretary|1/4/2025 – 31/8/25||
||Luke Bowler|Treasurer|1/4/2025 – 31/8/25||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**NA**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
NA
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**NA**
## **Other optional information**
**NA**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** L Bowler **Full name(s)** Luke Bowler
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
22/06/2026
## **CYLCH Y COED**
**ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2025**
**Cylch Y Coed Income and Expenditure Account for the year ended 31 August 2025**
|**Income**
Childcare - Parental Fees
Fundraising
Donaton
Grants
**Expenditure**
Staf costs – wages, Pension HMRC etc
Training
Wrap-around costs
Play equipment & materials
Rent
Accountancy
Mudiad Membership Fee
**Surplus/(Defcit) for the year**|**£**
82,7881
436
296
1,724|**2025**
**£**
**85,244**
**68,723**|**£**
50,921
881
0
0|**2024**
**£**
**60,230**
**58,150**|
|---|---|---|---|---|
||57,486
1,930
911
4,720
3,492
0
185||54,380
7
617
1,438
0
0
150||
||||||
|||**16,521**||**2,080**|
1 Including Autumn 2024 fees paid in advance for academic year 2024/25 and less Autumn 2025 fees paid in advance for academic year 2025/26
## **Cylch Y Coed Balance Sheet as at 31 August 2025**
|**Current Assets**
Current account
Prepayments
Fees due at year end
**Creditors due within one year**
Deferred income:-
- fees in advance
Accruals
PAYE
**Net liabilites/assets**
**Reserves**
Opening at 1 September 2024
Surplus/defcit this year
At 31 August 2025|**£**
31,383
0
0|**2025**
**£**
31,383
11,020|**£**
8,563
0
0|**2024**
**£**
8,563
4,722|
|---|---|---|---|---|
||6,7292||4,722||
||6,729
3,492
799||4,722
0
0||
||||||
|||**20,363**||**3,841**|
|||3,841
16,521||1,761
2,080|
|||**20,362**||**3,841**|
2 For Autumn term September 2025 for 2025/2026 academic year
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name Cylch Y Coed August 2025 1196041
**On accounts for the year ended Charity no (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2026** .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
Phil Moorcroft
5.6.26
**Signed: Date: Name:**
Phil Moorcroft
**Relevant professional qualification(s) or body (if any):**
ICAEW
**IER**
1
**October 2018**
**Address:**
23 Mann Island.
Liverpool
L3 1BP
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** . No material matters found
2
**October 2018**
**IER**