2023-05-31-accounts - Shoalstone Seawater Pool

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Trustees’ Annual Report for the period

From 1/06/2022 To 31/05/2023

Charity name: Shoalstone Seawater Pool

Charity registration number: 1195879

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote, for the benefit of the public, the provision of facilities for recreation or other leisure time occupation, and in particular facilities for participation in swimming and other similar sports, for the public at large in the interests of social welfare and with the object of improving their conditions of life.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Activities on and off site have included:  2 June 2022 Jubilee Beacon Lighting  4 June 2022 Jubilee Party at the Pool  June 2022 Photo shoot for Edge Young Musicians  18 July to 22 July 2022 Tor Bridge Primary School staying at Grenville house group use of pool  20 July 2022 Brixham Community College Swim  31 July to 6 August 2022 Exeter Sea Scouts use of pool  August 2022: Kids Story Competition: Tales from the Pool  19 August 2022 Twilight Swim  10 September 2022 Alzheimer’s Society Trek26, sponsored walk checkpoint at pool site  30 October 2022 Autumn Dog Swim  15 November 2022, AGM and Annual Meeting  3 December 2022 Lympstone Military Wives Choir Concert  March 23 Launch of Save Shoalstone From the Waves campaign – BBC Radio Devon and BBC Spotlight interviews  March 2023 RockFish Supper Fundraising event  9 April 2023 Easter Dog Swim

		 5 May 2023 Pool Opening Day  28 May 2023 Pool Lifeguarding Season begins  29 May 2023 The Ice Mile Swim Challenge Talk with Jerrie Roberts Onsite operations improvements:  Repair of pool base leak, to enable opening May 2023  Renewal of car park Welcome signage  Designation of disabled car parking space  Installation of car park green planters  Information notice boards installed on toilet block, working with Brixham Theatre  New Compass Deck artwork completed by local artist Mark Bell  Lane swimming ropes installed for weekday morning swims
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The volunteer teams have a wide range of skills and networks which have therefore broadened the support provided to the charity by the Brixham community: the fundraising and events teams have broad multigenerational links ensuring a strong turnout for events; specialist volunteers have brought legal, accountancy and PR experience to support our marketing and fundraising work.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year we have continued to improve the facilities on site, as detailed above, and increase the number of public events and activities at the pool. Attendance at pool events peaked at approx. 150–200 people. During last year’s hot summer months the pool was frequently used by up to 300 people per day. This was a major step to providing a safe space for families to enjoy sport in a supervised and supportive outside space. We continue to provide free access for all to the pool, ensuring that the economically disadvantaged gain the health and social benefits of the pool community. This May 2023 we were very concerned as to whether we could open at all due to a major leak, but this was fixed and we opened as usual. We provide employment for 12 local people, with our new full-time Pool Operations Manager starting in March 2023, to join the seasonal lifeguard team and part-time caretaker. We have continued to provide volunteering opportunities, with a team of regular volunteers who help with maintenance and pool cleans, merchandise sales, PR and fundraising events.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the end of May 23 the CIO held cash of £81,915. This included ear-marked reserves for:  Maintenance and capital expenditure, the monies transferred across from the Friends of Shoalstone Pool, of £31,603.  Maintenance of the memorial benches on site of approx. £1150  Save Shoalstone from the Waves campaign monies of £5838..
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Trustees believe it is prudent to have unrestricted reserves amounting to a sum sufficient to cover salaries and running costs for 2 months of peak summer expenditures in case of a significant drop in funding. The Trustees also recognise the need to build up free reserves to meet the capital requirements of the pool and to fund improvements and expansion of the facility. Free reserves do not include those reserves that could only be realised by disposing of fixed assets. Separate ear-marked reserve funds will be set up as needed for specific projects. Trustees will regularly monitor the amount of money held in the accounts of Shoalstone Seawater Pool CIO to ensure there is sufficient money to cover reserves as defined above. Any expenditure of the reserve funds must be approved by the Board of Trustees, and the nature and reason for the expenditure fully documented.
Amount of reserves held	Para 1.22	As noted above, general reserves were held at the end of the year of £43,324, with ear-marked reserves of £38,591.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising)

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The CIO is governed by a CIO association governing document dated 21/09/21
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by existing trustees. No other persons or bodies are entitled to appoint trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Shoalstone Seawater Pool
Other name the charity uses	N/A
Registered charity number	1195879
Charity’s principal address	Shoalstone Pool Berry Head Road Brixham Devon TQ5 9FT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Jessica Stock	Chair
Dave Barter		Resigned 14 March 2023
Helen Barter
AnthonyHeard
Kim Worts
Rhian Manley		Appointed 15/11/2022
AmyPlowman		Appointed 15/11/2022
Dawn Gelshinan		Appointed 15/11/2022
David Cooper		Appointed 15/11/2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Helen Barter Signature(s) J M Stock H BARTER Full name(s) J M STOCK Position (eg Secretary, Chair Treasurer Chair, etc) Date

Shoa15tone Seawater Pool Shoalstone Pool Berry Head Road Brixham TQ5 9FT Albert Goodman LLP Goodwood House Blackbrook Park Avenue Taunton Somerset TA12PX Dear Sirs This rtpresentalion letter is provided in connection with your review of the fin8n¢ial statements of the eharily for the year ending 31 May 2023, for the purpose of providing an Independent Examiners report on the financial ststemenls. We ackn¢)wledge, as trustees, our responsibilty under the Charities Act 2011 for preparing financial slalemenl8. We conlirm that all accounting rordS have been made available lo you for the purposes of your review, in accordance with your terms of engagement, and that all transactions undertaken by the ch8rty have been properfy reflected and recorded in the accounting records. We confirm that there have been no events since the bance sheet date whi¢h require disclosurè or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements. We confimi that we are not aware of any possible or actual instance of non compliance with those laws and regulations which provide a legal framework within which the charity conducts ils business. The charity has complied with all aspects of conlraclual agreements that ¢ould have a material effect on the financial statements in the event of non compliance. We have made available to you all correspondence with regulators, including any serious ineidenl reports. The relevant laws and regulations are.. Chanlies Act 2011 Charities (Accounts and Reports} Regulations 2008 We confirm that all gmnls, donations and other income, including those Subje lo special terms or conditions or received for restricted purposes. have been notified lo you. There have been no such breaches of terms or cOndlOnS during the period regarding the application of such income. We confimi that appropriate controls are in place lo ensure that all payments lincluding those made overseas) are applied for charitable purposes. We confim that there have been no actual or suspected instances of fraud involving management or employees who have a significant role in int8rnal control that could have a material effect on the financial slatemenls, except as slready disclosed lo you. We also confimi that we are not aware of any allegations of fraud by former employees, regulators or others. except as already disclosed lo you. We confirm that we consider that the charity has sufficient unreslricled funds to enable liabilities lo be mel as they fall due. We confirm that we are not aware of any matters of material significance that should be ported lo the Charity Commission.

We confimi that the use of the designated and restricted funds is correct as disclosed in the accounts. We confirm lo the best of our knowledge and belief that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation sufficient to satisfy ourselves that we can property make each of the above representations lo you. Yours faithfully Trustee Trustee Signed on behalf of the Boafd of Trustees D8te'. l%/Y/L3

CHARITY COMMISSIO Fok ENGLAND AND WALE Receipts and pa ments accounts CC16a For the period from Section A Receipts and payments Unrestricted funds toth¢ ne4rest Restricted funds Endowment funds Total funds Las¢ yoar to the ne8rè#t E totht neare8l£ tothe St£ ttsthg wrest É Al Recei Donations AdvertIll Events Car trkin income Ren181 Income 24,697 and markelin 67,902 7,476 36.760 12 760 2.769 850 Granl income Torb8 lotte income uard uniform de Suij total(Gmss income for AR) 2.769 8SD $43 loo osrts income 100 100.176 43.205 143,381 35,663 A2 Asset and investrnent sales, (See table). Sub total 100,176 43.205 143.381 35,663 A3P8 es Direct Ex en$es Si8ff Trainin DBS Checks Consultsn Insuran Cle8nin IT softwa 8nd Consumables airs & Maintenan Water char es Accouni8nc fees Rent Bank. Pa al&S MisTrllaneous ex ments 41325 137 291 287 10,978 43,325 8,127 291 287 fO,97B 17 990 5.713 2,5S4 1,723 614 465 1,818 990 4,613 2,654 1,723 614 gre Fee$ enses 465 1,818 95,559 Sub total 4,613 333 A4 Asset and Inv05tment urch8$¢$, Sge table Gazebo Defibrilbtor 213 213 Sub total 1,013 1,013 91,959 4,613 96,57Z 333 Net of receipts/{paymonts) A5 Transfers between fund$ A6 Cash funds last year end Cash funds thiT$ year end B,2f7 38,S92 46,809 35,330 35.330 43,547 35,330 82.139 38,592 35,330 CCXX R1 accounts ISSI 1510812023

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nrst £ 41,760 Restricted funds to rwarest È Endowfflènt funds to npar¢$t E tsategorie¥ Dttiails 81 Cash funds Bu$in85s Account Lloyjs Bank 38,592 Paypal Aceounl 1,560 Square Cash clearing 2Z4 SqLwe BaanGe Total cash funds 43,547 38,592 ¢wnllsll Unrestrictsd fund5 to neare8t£ R•strl¢ted funds to n¥arest £ endowment funds Details to nearo8t £ Fundtowhlch belo urrent valuo Details Cost loptionall B3 Investment assets Fund to whlch assèt bplo unrèsthcte Currentvalua onal Detai15 G82ebo Cost {opana11 213 B4 Assets r8tained for the charlty's own use Unreslnthd 80 Fundtowhich ountdug lonal Wbvn due Details Beach hul key depo811 300 B5 Liabilities unStriCted Audit accounlar¢¥ fee8 Urtrd 1,100 Signed by one or iwo Iruslees on behalf of all the trusie8S Date of roval Signature Print Name SL(J* L S 15108r2023 CCXX R2 accounts ISSI

We confimi that the use of the designated and restricted funds is correct as disclosed in the accounts. We confirm lo the best of our knowledge and belief that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation sufficient to satisfy ourselves that we can property make each of the above representations lo you. Yours faithfully Trustee Trustee Signed on behalf of the Boafd of Trustees D8te'. l%/Y/L3