Company reylstratlon number 12192946 IEngland and Wales) Charlty reglstratlon number 1195875 IEngland and Wales) PROGHIST LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
PROGHIST LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees Professor James Baker DrAdam Crymble Riva Quiroga DrAnna-Maria Sichani DrA Farquhar Dr J Isasi (Appointed 1 January 20251 (Appointed 1 January 20251 Country of incorporation United Kingdom (England and Wales) 12192946 Charity registration England and Wales 1195875 Registered office Nile House Nile Street Brighton BN1 1HW Independent examiner Wesl & Berry Limited Nile House Nile Street Brighton BN1 1HW
PROGHIST LIMITED CONTENTS Page Trustees, report statement of trustees. responsibilities Independent examiner's report ststemenl of financial activities ststement of financial posib'on Notes lo the financial statements 8-15
PROGHIST LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025 The trustees present their annual report and financial statements for the year ended 30 September 2025. The financial statements have been prepared in accordance with the accounting policies set out In note 1 to the financial statements and comply with the charty's governing document, thè Companies Act 2006 and "Accounting and Reporting by Charities". Stslemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191. ObJectlves and actlvltles The charity's objects are to advan the education for the public in the humanities by such means as the trustees deem appropriate, including bul not limited lo educational lulorials, articles and research in all aspects of that subject and lo publish the useful results into the public domain. The core aim of the charity is in publishing open-access, peer reviewed, multilingual article-length tutorials. Public benefit The trustees have paid due regard to guidance issued by the Charity Commission in deciding what adivities the charity should undertake. Achievements and performance Significant activities and achievements against obJ8clives This year has been a year in which we refreshed our operations and perspective. In 2024-25, we continued our core work of publishing diamond operFaccess, peer reviewed, mu111ngua1, and article-lenglh lulorials (often referred lo as 'lessons'l. We invested in new staff roles to consolidate our growth and create a platform for long term stsbilily. We also undertook a number ol noteworthy tasks". We became a founding member of the Open Journals Collective., We entered an infrastructure partnership wth Janeway., and We secured funding from Jisc lo expand our work in the Library and Archives sectors. We opened the year with 34 inslilutional partners, 4 of whom were 'gold lie¢ partners, and closed the year wth 32. This fell short of our aim to over 40 inslilutional partners by the year end 2024-25. bul in response lo softening partnerships we have worked to diversify our income throLJgh grants and partnerships. Our aim for 2025-26 is lo increase annual income directed to core publishing adivities from £40k to £50k by September 2026. Web analytics showed our page event count grew lo 1.4m from 226,000 active users. 11.2m impressions were registered via Google Search during the pericxj. Both sets of data suggest that the project continues to consolidate ils multi-lingual foolprinl, wth 7 predominantly non-Anglophone countries l France, Spain, Mexico, Brazil, Colombia, Chile, and Germany) among the lop 10 locations in our search impression data. Financial review There was a deficit for the year of £112,285112024 surplus.. £1,351) and unrestricted ftjnds at 30th September 2025 stood at £23,80212024'. £31,557). During the year lotsl income was £40,50012024'. £52,525), wth expenditure of £52,78512024. £51,174). ReseNes polioy Reserves policy 11 Is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained al a level equivalent to between three and six month's expenditure. The trustees considèr that reserves al this level wll ensure that, in the event of a significant drop in funding, they will be able lo continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained and surpassed in the year with unrestricted reserves al the year end al £23,802
PROGHIST LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORTI ICONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2025 Structure. govemance and management The charity is a company limited by guarantee with company registration number 12192948 and is governed by its Memorandum and Artides of Association, as updated by the members, special resolution on 31st August 2021. ProgHisl Is also a registered charity, with charity registration number 1195875. The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the dale of signature of the financial slalements were.. Professor James Baker DrAdam Crymble Dr Sofia Papaslamkou Riva Quiroga DrAnna-Maria Sichani Dr Zoe Leblanc Dr Jessica Parr DrA Farquhar Dr J Isasi (Resigned 2 January 20251 (Resigned 6 March 20251 (Resigned 13 April 20251 (Appointed 1 January 20251 (Appointed 1 January 20251 Recnjilmenl and appointmenl of trustees Method of recruitment and appointment of trustees Our Trustees are all members of the Programming Historian Editorial Board, induding but not limited lo Managing Editors of our four language publications, each on >year appointments. The Trustees have agreed that new ttuslees would be recruited based on the following ranked priorities." Bringing in Trustees with skills relating lo fundraising in response to the 2025128 Business Plan and new Vision for ProgHisl Ltd. Bringing in Trustees whose experiences are not principally in humanities academia in order to strengthen our capacity to run and grow ProgHist Ltd. Shifting away from having a majority of Trustees based in the UK in response lo the Programming Historian Diversity Policy and the benefits of having a plurality of perspectives on the Board. The Trustees meet on a quarterfy basis, with additional meetings called if needed. None of the trustees have any beneficial interest in the charitable company. All of the trustees are members of the company and guarantee lo contribute a sum not exceeding £10 in the event of a wnding up. Orgsnis&lional slmclure Oryanisational structurg and declslon maklng The Chair of ProgHist is Prof James Baker. The Treasurer is Prof James Baker. The secretary al Trustees Mèetings is Ani5a Hawes. We have one class of membèr, Member (Editorial Board), which is reslricled to members of the Programming Historian Editorial Board. Thère is no cost of membership, il is non-transferable and grants an invitation to our Annual Gèneral Meeting. Also invited lo our Annual General Meeting las an Advisory Member) are represenlalives from each member of our Inslilulional Partner Programme, the mechanism through which institutions Ilypically higher education inslitulionsl financially support our work. The day-to-day running of the charity is overseen by the trustees with the support of the secretary.
PROGHIST LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORTI ICONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2025 The trustees. report was approved by the Board of Trustees. Professor James Baker Trustee Date.. 0410312026
PROGHIST LIMITED STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 30 SEPTEMBER 2025 The trustees, who are also the directors of ProgHisl Limited for the purpose of company law, are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees lo prepare financial slalements for each financial year which give a true and fair view of the slate of affairs of the ¢harily and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these financial stslemenls, the trustees are required to.. select suitable a¢counling policies and then apply them Consistently., observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and prudent., stale whether applicable UK Accounting Standards have been followed, subject lo any material departures disclosed and explained in the financial slalements", and prepare the financial slalements on the going concern b85is unless 11 is inappropriate to presumè that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disdose with reasonable accuracy al any time the financial position of the charity and enable them lo ensuie that the financial stslements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities.
PROGHIST LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROGHIST LIMITED I report to the trustees on my examination of the financial statements of ProgHist Limited Ilhe charilyl for the year ended 30 September 2025. Responsibilities and basis of report As the trustees Df the charity land also its directors for the purposes of company lawl, you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not required lo be audvced under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the Charities Act 2011. Independent examinerfs statement I have completed my examination. l confirm that no matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect". accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. the financial slalements do not accord with those records," or the financial slalements do not comply with the ac¢ounling requirements of section 396 of the Companies Act 2006 other than any reqLJirement that the financial statements give a true and fair view, which is nck a matter considered as part of an independent examination., or the financial slalements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable lo charities preparing their financial stslemenls in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the financial slalements lo be reached. MicAel/e Wectbu*y FCCA M D Westbury FCCA West & Berry Limited Nile House Nile Street Brighton 8N11HW Date.. 0410312026
PROGHIST LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025 Unrestrlcted Restrlcted funds funds 2025 2025 Total Unrestrlcted Restrlcted funds funds 2024 2024 Totsl 2025 2024 Notes In¢om9 from: Donations and legacies Investments 38,245 255 2,000 40,245 255 45,525 7,000 52,525 Total income 38,500 2,000 40,500 45,525 7,000 52,525 Expenditure on- Charitable activities 46,255 6,530 52,785 48,965 2,209 51,174 Total expenditure 46,255 6,530 52,785 48,965 2,209 51,174 Net incomellexpenditurel 17,7551 14,5301 112,2851 13,4401 4,791 1,351 Transfers between funds 4,857 14,8571 Net movement in funds 17,7551 14,5301 112,285} 1,417 1861 1,351 Raconclllatlon of funds: Fund balances al 1 October 2024 31,557 4,791 36,348 30,140 4,857 34,997 Fund balances at 30 September 2025 23,802 261 24,063 31,557 4,791 36,348 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
PROGHIST LIMITED STATEMENT OF FINANCIAL POSITION AS AT 30 SEPTEMBER 2025 2025 2024 Notes Fixed assets Tangible assets 11 406 Current assets Cash at bank and in hand 26,311 38,516 Creditors: amounts falllng duo wlthln one year 12 12,2481 12,5741 Net current assets 24,063 35,942 Total assets less current liabilities 24,063 36,348 The funds of the charlty Restricted income funds Unrestricted funds 14 15 261 23,802 4,791 31,557 24,063 36,348 The company is enlilled to the exemption from the audit reqU1ment contsined in section 477 of the Companies Act 2006, for the year ended 30 September 2025. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect lo accounting records and the preparakn'on of financial statements. The members have not required the company to obtain an audit of ils financial slalemenls for the year in question in accordance with section 476. These financial stslemenls have been prepared in accordance wth the provisions 8ppIic8ble to companies subject to the small companies regimè. 0410312026 The financial stslemenls were approved by the Iruslees on . Professor James Baker Trustee
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025 Accountlng pollcles Charity infomiation ProgHist Limited is a charitable company limited by guarantee incorporated in England and Wales. The registered office is Nile House, Nile Street, Brighton. BN1 1HW. 1.1 Ba$ls of preparatlon The financial statements have been prepared in accordance wlh the charity's governing document, the Companies Act 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland" l°FRS 102.1 and the Charities SORP 'Accounting and Reporting by Charrties.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021" leffective 1 January 20191. The charity is a Public Benefit Enlily as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statanent of Cash Flows. The financial stslemenls are prepared in slerfing, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial slalements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Golng concern Al the lime of approving the financial stslemenls, the trustees have a reasonable expectation that the charity has adequate resources lo continue in operational existen for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting In preparing the financial stslemenls. 1.3 Charltable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Reslricled funds are subject to specific Conditions by donors or grantors as lo how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial slalements. Endowment funds are subject to specific conditions by donors that the capital musl be maintained by the charity. 1.4 Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on reipl. Other donations are recognised once the charity has been notified of the donation, unless perfomance cond(tions require deferral of the amount. Income lax recoverable in relation to donations received under GiftAid or deeds of covenant is recognised at the lime of the donation. Legacies are recognised on receipt or otherwse if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 A¢¢ounllng poll¢lg$ Icontlnugdl 1.$ Expanditurg Expenditure is recognised once there is a legal or constructive obligation lo transfer economic benefit lo a third paty, It is probable that a transfer of economic benefi15 will be required in selllemenl, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of dir1 costs and shared wsls. including support costs involved in undertaking each activity. Direct costs attributable lo a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned betteen those aclivilEs on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tanglble fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impaimient losses. Depreciation is recognised so as lo write off the cost or valuation of assets less their residual values over their useful lives on the following bases". Computers 3 years straight line The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impalrment of flxed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets lo determine whether there is any indication that those assets have suffered an impaimienl loss. If any such indication exists, the recoverable amount of the asset is eslimaled in order to determine the extent of the impairment loss lif any). 1.8 Cash and cash equlvalents Cash and cash equivalents indude cash in hand, deposits held at call with banks, other short-lerm liquid investments with original malurilies of three months or less, and bank overdrafts. Bank overdrafts are shown thin borrowngs in current liabilities. BasiTC financial assets Basi¢ financial assets, which include debtors and cash and bank balan$, are initially measured at transaction price including transaction costs and are subsequently Carried al amortised Cost using the effective interest method unless the arrangement conslilules a financing Iransaclion, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recogni5ed al transaction price unle55 the arrangement conslilules a financing Iransaclion, where the debt instrument is measured al the present value of the future payments discounted at a market rale of interest. Financial liabilities classified as payable wthin one year are not amortised. Trade Creditors are obligations to pay for goods or seNices that have been a¢quired in the ordinary ¢ourse of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequenuy measured al amortised cost using the effective interest method.
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 A¢¢ounllng poll¢lg$ Icontlnugdl Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.9 Employee benefits The cost of any unused holiday enlillement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.10 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. Critical accounting estimates and judgements In the applicatlDn of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carying amount of assets and liabilities that are not readily apparent from other sources. The eslimales and associated assumpts.ons are based on historical experience and other factors that are considered lo be relevant. Actual iesulls may differ from these eslimales. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions lo accounting eslimales are re¢ognised in the period in which the estimate is revised where the revision affects (nly that period, or in the period of the revision and future periods where the revision affeds both current and future periods. Income from donatlons and legaclgs Unrestrlcted Restrlcted funds funds 2025 2025 Total Unrestrlcted Restrlcted funds funds 2024 2024 Total 2025 2024 Donations and ghls Grants Membership fees 3,882 3,882 2,000 34,363 1,606 8,962 34,957 1,606 15,962 34,957 2,000 7,000 34,363 38,245 2,000 40,245 45,525 7,000 52,525 Income from investments Unrestricted Unrestricted funds funds 2025 2024 Interest receivable 255 10-
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Expendlture on charltsble actlvltles Charitable activities 2025 Charitable activities 2024 Dlrect costs staff costs Depreciation and impaimenl Copy editing costs Consultancy costs Insurance Computer expenses Olhei costs Other direct expenses 42,505 405 641 5,288 218 507 982 237 42,423 405 752 1,918 245 490 136 1,287 50,783 47,656 Share of Support and governance costs (See note 61 Support Governance 60 1,942 1,525 1,993 52,785 51,174 Analysls by fund Unrestricted funds Restricted funds 46,255 6,530 48,965 2,209 52,785 51,174 Support costs allocated to activities 2025 2024 Bank fees Payroll fees Travel expenses Governance costs 60 322 42 373 1,483 1,620 1,620 2,002 3,518 Analysed belwoen: Charitable aclivibes 2,002 3,518 Governance costs includes payments lo the accountsnts of £1,350 + val12024'. £1,350 + vall.
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Net movement In funds 2025 2024 The nel movement in funds is slated after chargingllcredilingl.. Fees payable for the independent examination of the charity's financial slalements Depreryation of owned tangible fixed assets 540 405 540 405 Trustoes None of the trustees lor any persons connected with them) received any remuneration or benefits from the Charity during the year. Employee$ The average monthly number of employees during the year was". 2025 Number 2024 Number Employment costs 2025 2024 Wages and salaries Other pension costs 39,841 1,072 40,769 1,030 41,485 42,423 There were no employees whose annual remuneration was more than £60,000. Remuneration of key management personnel The remuneration of key management personnel was as follows". 2025 2024 Aggregate compensation 25,486 24,742 10 Taxation The charity is exempt from laxalion on its activities because all ils income is applied for charitable purposes. 12-
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 11 Tanglble fixed assets Computer5 Cost At 1 October 2024 1,216 AI 30 September 2025 1.216 Depreclatlon and Impalment At 1 October 2024 Depreciation charged in the year 811 405 AI 30 September 2025 1,216 Carrying amount AI 30 September 2024 406 12 Credltors: amounts falllng due wlthln one year 2025 2024 Other tsxation and social security Other creditors Accruals and deferred income 479 149 1,620 784 143 1,647 2,248 2,574 13 Ratiroment bgnefit schamas 2025 2024 Deflned Contrlbutlon sch&mes Charge to profit or loss in respect of defined contribution schemes 1,072 1,030 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 14 R&strl¢led fund$ The restricted funds of the Charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. At 1 October 2024 Incoming resourc8s Resources expended Transfers At30 Septgmbar 2025 Jisc l The National Archives 4,791 2,000 16,5301 261 13-
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 14 Rg$trl¢led fund$ Icontlnugdl Prgvlou$ year: At 1 O¢lober 2023 Incoming resources Resource$ expended Transfers At30 September 2024 Jisc l The National Archives 4,857 7,000 12,2091 14,8571 4,791 15 Unrestricted funds The unrestricted funds of the charty comprise the unexpended balances of donations and giants which are not subject to specific conditions by donors and grantors as lo how they may be used. These include designated funds which have been sel aside out of unreslricled funds by the trustees for specific purposes. At 1 October 2024 Incoming resources Resources expended Transfers At30 September 2025 General funds 31,557 38,500 146,2551 23,802 Previous year: At 1 October 2023 Incoming resources Resources expended Transfers At30 September 2024 General funds 30,140 45,525 148,9651 4,857 31,557 16 Analysis of net assets between funds Unrestrlcled funds 2025 Restrlctgd funds 2025 Totsl 2025 At 30 September 2025: Current assetsllliabililiesl 23,802 261 24,063 23,802 261 24,063 14-
PROGHIST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 16 Analy$l$ of net 0$$gts betW99n funds Icontlnugdl Unrestricted funds 2024 Rg$trict9d funds 2024 Totsl 2024 At 30 September 2024- Tangible assets Current assetsllliabililiesl 406 31,151 406 35,942 4,791 31,557 4,791 36,348 17 Related party transactlons There were no disclosable related paty transactions during the year12024 - none). 15-