2023-09-30-accounts

Trustees’ Annual Report for the period

From Oct 2022 Period start date To Sep 2023 Period end date

Charity name: Penarth Chamber Music Festival

Charity registration number: 1195835

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of Penarth Chamber Music Festival for the public benefit, is to advance education in, and raise public appreciation of, music and other arts principally through, but not limited to, the delivery of an annual festival, concerts, performances and workshops. The charity delivered its annual festival July 6-9 2023 including 16 events and 5 workshops in local primary and special schools. There was also launch concert on March 13th.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have understood the guidance issued by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Not Applicable Para 1.38 Policy on grant making Not Applicable Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	The Festival is reliant on the contribution of volunteers over the week long annual Festival. Volunteers are utilised for concert ushering, front of house work, stage management, hosting artists, catering, marketing and advertising.
Other		Not Applicable

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Festival predominantly services the local community, furthering the appreciation and understanding of chamber music. The Festival affords its audiences artistically excellent chamber music concerts in local venues. The Festival is primarily based at Penarth Pier Pavilion, but also giving concerts at All Saints Church Penarth. At the 2023 Summer Festival, the programme comprised of 16 concert events, workshops and talks. It welcomed 16 esteemed artists from across the UK and 9 youth ensembles from the Cardiff and Penarth locality in a four day programme from 6-9 July 2023. The Festival is beneficial to the town, as members of the audience travel to Penarth for the duration of the Festival, benefitting local businesses and promoting tourism in the town. The Festival also is hugely beneficial to the local community for its Schools and Community work. Musicians and practitioners from the Festival visit local SEN schools (Meadowbank and Ty Gwyn), as well as local care homes, delivering workshops to audience members who would otherwise not be able to travel to experience live concerts in traditional settings, owing to profound additional needs. Those that were able to leave their care settings were invited to a Relaxed Concert at Penarth Pier Pavilion on Friday 7thJuly 2023. Additionally, the Festival delivered a Schools’ programme which offered a series of workshops in Cogan Primary School, and culminated in the participation of pupils from the school at the Family Concert on Sunday 9thJuly 2023. Lastly, the Festival is committed to nurturing emerging musicians. As such, the 2023 Summer Festival held two Young Musicians’ recitals, showcasing the talent of local instrumentalists and ensembles. The Young-Musician-in-Residence scheme welcomed the Elmore String Quartet to the 2023 Festival.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

	Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	During the 2022-23, the Festival were successful in obtaining an increase in grant funding (£3,610) and friends’ donations (£3,262) than in the previous year. In addition to the delivery of a more cost conservative Festival, and increasing its ticket sales on 2021-22 (£1,414.07), the Festival ended the 2022-23 period with a healthy net profit of £12,952.71. This increase is being used to fund a new administrative role.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Festival retains a minimum of £3,000 reserves at all times this is to facilitate any unforeseen expenses, any shortfall in funding for subsequent years and ongoing administrative expenses.
Amount of reserves held	Para 1.22	£10,000
Reasons for holding zero reserves	Para 1.22	Not Applicable
Details of fund materially in deficit	Para 1.24	Not Applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not Applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Ticket Sales Friends Donations Grant Funding Programme Advertising
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not Applicable
A description of the principal risks facing the charity	Para 1.46	Increasing delivery costs. Reliance on successful grant funding, fund raising through membership donations and hitting ticket sales targets.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charitable Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Recruitment to the Board has been by recommendation and approach, after identification of specific skills required for the Trustee group. A quorum of Trustees need to approve a recommendation before an approach can be made.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Penarth Chamber Music Festival
Other name the charity uses
Registered charity number	1195835

	Charity’s principal address 26 Clive Place Penarth Vale of Glamorgan CF64 1AY

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Rhys Taylor	Chair		~~(if any)~~
	David Adams
	Dr Robert ~~Fkk~~
	~~oens~~ Geraint Talfan Davies OBE
	Samantha ~~Mk~~
	~~asrey~~ Lisa Entwistle- Evans MSC	Treasurer
	~~DIPM~~ Catherine ~~Pt~~
	~~oreus~~ Sally Bird		02-May-2023

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted rf not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Penarth Chamber Music Festival

Financial Activities

October 2022 - September 2023

	TOTAL
Income
Charity box donations	357.85
Commission Grant	400.00
Friends' Donation	8,272.00
Gift aid	1,242.14
Grant	12,530.00
Programme advertising	835.00
Raffle	215.00
Ticket sales	14,122.56
Total Income	£37,974.55
TOTAL	£37,974.55
Expenditures
Advertising/Promotional	1,610.50
Bank charges	206.74
Catering	1,141.33
Front of House	710.00
Gifts	210.81
Insurances	578.93
Music hire	310.50
Musician fees	14,818.40
Musicians expenses	641.71
Musicians travel expenses	821.20
Office/General Administrative Expenses	76.82
Other Professional Services	150.00
Piano move	828.00
Piano Tuning	255.00
Printing, Postage and Stationery	1,153.86
Sheet Music	150.00
ticket refund	14.00
Venue Hire	1,344.04
Total Expenditures	£25,021.84
NET OPERATING INCOME	£12,952.71
NET INCOME/(EXPENDITURE)	£12,952.71

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s)

Position (eg Secretary, Chair, etc)

Date

EvansEntwistle CHARTERED MANAGEMENT ACCOUNTANTS & TAX ADVISORS Indèp8Nl•nt Exarninerfs Repwt tothe Tnees ofthe knrth C￿rnbel mu￿¢ Festl¥al I report on the accounts of Penarth Chamber Mwlc Fe5tfv•lforthe year ended 30 Sept•nbèr 2023 RESPEcnvE RESPONSIBJLrnES OF lRU￿EEAND EXAMINER The Tr￿teeS a￿ respoTrsible forthe preparation of the accounts. The Charlty's Trnstees conslderthat an audit is not required tor th￿ perlod under $145 of the Charities Act 2011 {the 2011 Act), and that an independentexamlnatlon ts reqLtired duetothe le¥elof turnover. It k5 agreed that any amendments to the Art made In 2022 and 2023 are not applicab￿ in this ¢ase. Having satiSf￿d myself thai the charlty is not subjett to audlt under tompafty law and ts eliglble for independent eyaminatK)n, it is my res￿nSIbilItytO.' examlne the accrAJnts under s145 Of the 2011 to folb)wthe prO￿dureS lald down in theGeneTrl Dirertions 8Nen by the Charity Commission under s145151 of the 2011 Art: and to State whether partlcular matters have come to my attefttton BASIS OF INDEPENDEpif EXAMINU¢'S REPORT My examinatknn was carrled tyjt In accordan￿ wfth the Gènerdl Dlrectk)ns gfven by the Charlty Commls5ion. My examinat￿￿ includes a review of the accounting records kept by thè cbarity and a comparlson of thÈ accounts presented with these records. It abo includes a conslderation of any unusual rtem5 or disclosures in the accounts. and the seeking of explanations from you as Trustees concernlng any suth matters. The procedures undertaken provide all the evldence that would be reqLtired in an audit and consequentty, my oplnlon is grven that the accounts present a Irue and falr v￿w. and the report ts knmited to tlM)se rnatte￿ set out in the statement below. Penarlh Ollice Villa House. 7 Herbert Terr8ee Penarth. Vlle ol Glamor8an CF64 2AH 029 20713800 Bristol Offi¢t 432 Glouce$ler Ro•d Horfield. Bristol BS7 8TX 0117 9247 767 Newporl Olli¢e Venta H￿se. 9A Port Roa aesglas Retail Parl F4ewport. 14P20 2NS 01633 29J5XI mailee¥ansÉntWi$lle.co.uk evans•niwisllf.co.uk Accountancy I Corporate Finance l Taxation l Business Advisory I Private Clienls Evgns En1wi￿le Is a 1r*ing name of Ihe ￿￿are￿O1_Ip

INDEPENDEr￿ EXAMINER'S sfATEMENT In connection wlth my examlnatlon, no matter has cometo attent￿rt: whlch gfve me reasonable cause to belleve thal in any mztèrial respÈcL the ￿QUireMents to keep accounting ￿COrdS In accordance wlth $386 and s387 of the Companies Art 2(K16 and to prepare accounts whlth accord vAth the accountlng records, compty with the accounting reqU1￿ments of the Companies Act 21K)6 and with the methods and principles of the Statement of Recommended Practkn.. Accountln8 and Reportlng ￿ Charitles Irevtsed 21XISI have been met: or to whith, in rry opinion. no attention shI￿[d be -drawn tn order to enable a proper understandin8 of the accounts to be reachÈd. On behalf of Evans EntwE5tle '4uaie Group of Compan Register•J in EIW aThJ w￿e8