## **Trustees’ Annual Report for the period** **From Oct 2022 Period start date To Sep 2023 Period end date** ## **Charity name: Penarth Chamber Music Festival** ## **Charity registration number: 1195835** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of Penarth Chamber Music
Festival for the public benefit, is to advance
education in, and raise public appreciation
of, music and other arts principally through,
but not limited to, the delivery of an annual
festival, concerts, performances and
workshops.
The charity delivered its annual festival
July 6-9 2023 including 16 events and
5 workshops in local primary and special
schools. There was also launch concert
on March 13th.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have understood the
guidance issued by the Charity
Commission on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Not Applicable Para 1.38 Policy on grant making Not Applicable Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|The Festival is reliant on the contribution of
volunteers over the week long annual
Festival. Volunteers are utilised for concert
ushering, front of house work, stage
management, hosting artists, catering,
marketing and advertising.| |---|---|---| |Other||Not Applicable| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Festival predominantly services the
local community, furthering the appreciation
and understanding of chamber music. The
Festival affords its audiences artistically
excellent chamber music concerts in local
venues. The Festival is primarily based at
Penarth Pier Pavilion, but also giving
concerts at All Saints Church Penarth. At
the 2023 Summer Festival, the programme
comprised of 16 concert events, workshops
and talks. It welcomed 16 esteemed artists
from across the UK and 9 youth ensembles
from the Cardiff and Penarth locality in a
four day programme from 6-9 July 2023.
The Festival is beneficial to the town, as
members of the audience travel to Penarth
for the duration of the Festival, benefitting
local businesses and promoting tourism in
the town.
The Festival also is hugely beneficial to the
local community for its Schools and
Community work. Musicians and
practitioners from the Festival visit local
SEN schools (Meadowbank and Ty Gwyn),
as well as local care homes, delivering
workshops to audience members who
would otherwise not be able to travel to
experience live concerts in traditional
settings, owing to profound additional
needs. Those that were able to leave their
care settings were invited to a Relaxed
Concert at Penarth Pier Pavilion on Friday
7thJuly 2023.
Additionally, the Festival delivered a
Schools’ programme which offered a series
of workshops in Cogan Primary School, and
culminated in the participation of pupils from
the school at the Family Concert on Sunday
9thJuly 2023.
Lastly, the Festival is committed to nurturing
emerging musicians. As such, the 2023
Summer Festival held two Young Musicians’
recitals, showcasing the talent of local
instrumentalists and ensembles. The
Young-Musician-in-Residence scheme
welcomed the Elmore String Quartet to the
2023 Festival.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set ||Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the 2022-23, the Festival were
successful in obtaining an increase in grant
funding (£3,610) and friends’ donations
(£3,262) than in the previous year. In
addition to the delivery of a more cost
conservative Festival, and increasing its
ticket sales on 2021-22 (£1,414.07), the
Festival ended the 2022-23 period with a
healthy net profit of £12,952.71. This
increase is being used to fund a new
administrative role.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Festival retains a minimum of
£3,000 reserves at all times this is to
facilitate any unforeseen expenses, any
shortfall in funding for subsequent years
and ongoing administrative expenses.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|Not Applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not Applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Ticket Sales
Friends Donations
Grant Funding
Programme Advertising| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not Applicable| |A description of the principal
risks facing the charity|Para 1.46|Increasing delivery costs.
Reliance on successful grant funding, fund
raising through membership donations and
hitting ticket sales targets.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charitable Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Recruitment to the Board has been by
recommendation and approach, after
identification of specific skills required for
the Trustee group. A quorum of Trustees
need to approve a recommendation before
an approach can be made.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Penarth Chamber Music Festival| |---|---| |Other name the charity uses|| |Registered charity number|1195835| ||Charity’s principal address
26 Clive Place
Penarth
Vale of Glamorgan
CF64 1AY| |---|---| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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20|Rhys Taylor|Chair||~~**(if any)**~~| ||David Adams|||| ||Dr Robert
~~Fkk~~|||| ||~~oens~~
Geraint Talfan
Davies OBE|||| ||Samantha
~~Mk~~|||| ||~~asrey~~
Lisa Entwistle-
Evans MSC
|Treasurer||| ||~~DIPM~~
Catherine
~~Pt~~|||| ||~~oreus~~
Sally Bird||02-May-2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity Trustee name Dates acted rf not for whole year ## **Funds held as custodian trustees on behalf of others** Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## Penarth Chamber Music Festival ## Financial Activities October 2022 - September 2023 ||TOTAL| |---|---| |Income|| |Charity box donations|357.85| |Commission Grant|400.00| |Friends' Donation|8,272.00| |Gift aid|1,242.14| |Grant|12,530.00| |Programme advertising|835.00| |Raffle|215.00| |Ticket sales|14,122.56| |Total Income|£37,974.55| |TOTAL|£37,974.55| |Expenditures|| |Advertising/Promotional|1,610.50| |Bank charges|206.74| |Catering|1,141.33| |Front of House|710.00| |Gifts|210.81| |Insurances|578.93| |Music hire|310.50| |Musician fees|14,818.40| |Musicians expenses|641.71| |Musicians travel expenses|821.20| |Office/General Administrative Expenses|76.82| |Other Professional Services|150.00| |Piano move|828.00| |Piano Tuning|255.00| |Printing, Postage and Stationery|1,153.86| |Sheet Music|150.00| |ticket refund|14.00| |Venue Hire|1,344.04| |Total Expenditures|£25,021.84| |NET OPERATING INCOME|£12,952.71| |NET INCOME/(EXPENDITURE)|£12,952.71| **9:9** **A !"#$ %#&'& ()"!&*#+, -. /#! ) -0-1 02324 56 7/(800300** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** EvansEntwistle CHARTERED MANAGEMENT ACCOUNTANTS & TAX ADVISORS Indèp8Nl•nt Exarninerfs Repwt tothe Tn*ees ofthe kn*rth C￿rnbel mu￿¢ Festl¥al I report on the accounts of Penarth Chamber Mwlc Fe5tfv•lforthe year ended 30 Sept•nbèr 2023 RESPEcnvE RESPONSIBJLrnES OF lRU￿EEAND EXAMINER The Tr￿teeS a￿ respoTrsible forthe preparation of the accounts. The Charlty's Trnstees conslderthat an audit is not required tor th￿ perlod under $145 of the Charities Act 2011 {the 2011 Act), and that an independentexamlnatlon ts reqLtired duetothe le¥elof turnover. It k5 agreed that any amendments to the Art made In 2022 and 2023 are not applicab￿ in this ¢ase. Having satiSf￿d myself thai the charlty is not subjett to audlt under tompafty law and ts eliglble for independent eyaminatK)n, it is my res￿nSIbilItytO.' examlne the accrAJnts under s145 Of the 2011 to folb)wthe prO￿dureS lald down in theGeneTrl Dirertions 8Nen by the Charity Commission under s145151 of the 2011 Art: and to State whether partlcular matters have come to my attefttton BASIS OF INDEPENDEpif EXAMINU¢'S REPORT My examinatknn was carrled tyjt In accordan￿ wfth the Gènerdl Dlrectk)ns gfven by the Charlty Commls5ion. My examinat￿￿ includes a review of the accounting records kept by thè cbarity and a comparlson of thÈ accounts presented with these records. It abo includes a conslderation of any unusual rtem5 or disclosures in the accounts. and the seeking of explanations from you as Trustees concernlng any suth matters. The procedures undertaken provide all the evldence that would be reqLtired in an audit and consequentty, my oplnlon is grven that the accounts present a Irue and falr v￿w. and the report ts knmited to tlM)se rnatte￿ set out in the statement below. Penarlh Ollice Villa House. 7 Herbert Terr8ee Penarth. Vlle ol Glamor8an CF64 2AH 029 20713800 Bristol Offi¢t 432 Glouce$ler Ro•d Horfield. Bristol BS7 8TX 0117 9247 767 Newporl Olli¢e Venta H￿se. 9A Port Roa aesglas Retail Parl F4ewport. 14P20 2NS 01633 29J5XI mailee¥ansÉntWi$lle.co.uk evans•niwisllf.co.uk Accountancy I Corporate Finance l Taxation l Business Advisory I Private Clienls Evgns En1wi￿le Is a 1r*ing name of Ihe ￿￿are￿O1_Ip INDEPENDEr￿ EXAMINER'S sfATEMENT In connection wlth my examlnatlon, no matter has cometo attent￿rt: whlch gfve me reasonable cause to belleve thal in any mztèrial respÈcL the ￿QUireMents to keep accounting ￿COrdS In accordance wlth $386 and s387 of the Companies Art 2(K16 and to prepare accounts whlth accord vAth the accountlng records, compty with the accounting reqU1￿ments of the Companies Act 21K)6 and with the methods and principles of the Statement of Recommended Practkn.. Accountln8 and Reportlng ￿ Charitles Irevtsed 21XISI have been met: or to whith, in rry opinion. no attention shI￿[d be -drawn tn order to enable a proper understandin8 of the accounts to be reachÈd. On behalf of Evans EntwE5tle '4uaie Group of Compan Register•J in EIW aThJ w￿e8