2025-03-31-accounts

Trustees Report for Period: 31st March 2024 to 31[st] March 2025 Charity’s name: Flax Bourton Hub Registration number : 1195804 Address:

Flax Bourton Village Hall Old Weston Road Long Ashton Bristol BS48 1UR

Trustee names

Claire Merrick James Bernard Merrick (chair) Mark O’Connor Mark William Francis Geoffrey James Coombs

Structure and details of how it is managed

The charity has one chair (James Merrick) and four other trustees of equal standing. There were no changes to the structure during the year.

How it recruits trustees

The trustees were found via the initial setup of the charity, predominantly via advertising at the village hall to request for help.

Additional trustees will be recruited via local advertising if and when required.

Activities and objectives in the year

The village hall remained open throughout the period and was regularly let to local residents. Various projects have been supported including adult dance, toddlers drop in sessions, yoga and Pilates classes, cultural celebration events for the Hindu community and lots of children’s birthday parties.

Achievements and performance, including reporting on its public benefit

The trustees regularly meet and review performance and the charity is deemed to have met its public benefit by remaining open and available at low cost for the benefit of the community. Church groups, toddler sessions, bible groups and many children parties have all benefited from the charity. Solar panels have been installed on the hall to save on electricity and generate an income for the charity. These were supported by a 90% grant so required a small investment from the Charity.

Financial review including any debts and details of your reserves policy (if applicable)

• The charity income was slightly less than its payments obligations for the period due to the investment in solar panels. However, the different was only £466 which was absorbed with savings.

• • Surplus funds are held within the bank account as a reserve for future periods where income does not exceed expenses.

Details of any funds held as a custodian trustee

None

Charity Name		No (if any)
FLAX BOURTON HUB		1195804
Receipts andpayments accounts				CC16a
For the period from	Period start date 4/1/2024	To Period end date 3/31/2025

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Hall income 25,126.07 Grants 16,698.00 41,824 - - Sub total - Total receipts 41,824 A3 Payments Broadband 662 Cleaning 5,411 Electrical work 1,790 Electrical 2,943 Fire 204 Flax School 180 Gas 3,657 Hall Booking Online 120 Hub Administrator 4,507 Maintenance 46 Other 3,665 Plumbing 180 Water 366 Windows 238 Payroll 32 Screen 2,820 Accounting Fee 48 Solar 14,620 Solar Pigeon Protection 804 Sub total 42,291 - - Sub total - Total payments 42,291 Net of receipts/(payments) - 467 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 467 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 25,126 16,698 41,824 - - - 41,824 662 5,411 1,790 2,943 204 180 3,657 120 4,507 46 3,665 180 366 238 32 2,820 48 14,620 804 - - - - 42,291 - - - 42,291 - 467 - - - 467	Last year to the nearest £
		- - -	25,126	-
			16,698	-
			41,824	-
		- - -	-
			-	-
			-	-
		-	41,824	-
		- - - - - - - - - - - - - - - - - - - - - - - -	662	-
			5,411	-
			1,790	-
			2,943	-
			204	-
			180	-
			3,657	-
			120	-
			4,507	-
			46	-
			3,665	-
			180	-
			366	-
			238	-
			32	-
			2,820	-
			48	-
			14,620	-
			804	-
			-	-
			-	-
			-	-
			-	-
			42,291	-
		- - -	-
			-
			-	-
		-	42,291	-
	-	- - - -	- 467	-
	-		-	-
	-		-	-
	-		- 467	-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 18167.19 - - - - - 18,167 - Agreement Error OK to nearest £ to nearest £ - - Cost (optional) - Cost (optional) - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			Current value (optional)
			-
			Current value (optional)
			-
			When due (optional)
			Date of approval

Cheers,

Mark

07975570037

[e-mail]

From: phillip edwards [e-mail] Sent: Monday, January 19, 2026 22:44 To: Mark Francis [e-mail] Subject: Re: Charity Commission Report & Finance Pack

Mate all looks good as expected!

Like the bank rec this time around… apart from cell L26 needing to be 13885.36 and then cell N28 being -466.78 (but appreciate that the deliberate mistake to ensure I’m checking haha)

Other minor considerations for Accounts:

1. Cells B11:B12 and F64 could be rounded

2. Cell B46 could be 42293 if sum of rounded numbers… but think for accuracy just retain the underlying total of 42291

3. Is Col J needed, you’ll have last years comparative? Maybe ignore unless asked… as surely no comparison for this years ‘Solar Pigeon Protection’!!

4. A25 you may want to expand

Report:

1. Met not me

That’s it mate all good…

Cheers

Phil

Sent from Outlook for iOS

From: Mark Francis [e-mail] Sent: Saturday, November 15, 2025 5:55:47 PM To: phillip edwards [e-mail] Subject: Fw: Charity Commission Report & Finance Pack

Hey mate!

hows things going? only seem to see you momentarily in the bogs at work now!

would you mind doing an independent check of accounts for the village hall again?

I've reconciled the income - expense to the bank statement movements. Its all in the finance pack so hopefully makes sense!

Cheers,

Mark

07975570037

[e-mail]

From: Mark Francis [e-mail] Sent: 15 November 2025 17:54

To: Claire Merrick [e-mail]; Jim Merrick [e-mail]; Geoff [e-mail]; Mark O'Connor [e-mail]; Rowella Pike [e-mail] Subject: Charity Commission Report & Finance Pack

Hi

I've attached the charity report for YE31/3/25, shout if any questions.

I will need to get it audited again before i submit.

Cheers,

Mark

07975570037 [e-mail]