**Trustees Report for Period:** 31st March 2024 to 31[st] March 2025 **Charity’s name:** Flax Bourton Hub **Registration number** : 1195804 **Address:** Flax Bourton Village Hall Old Weston Road Long Ashton Bristol BS48 1UR ## **Trustee names** Claire Merrick James Bernard Merrick (chair) Mark O’Connor Mark William Francis Geoffrey James Coombs ## **Structure and details of how it is managed** The charity has one chair (James Merrick) and four other trustees of equal standing. There were no changes to the structure during the year. ## **How it recruits trustees** The trustees were found via the initial setup of the charity, predominantly via advertising at the village hall to request for help. Additional trustees will be recruited via local advertising if and when required. ## **Activities and objectives in the year** The village hall remained open throughout the period and was regularly let to local residents. Various projects have been supported including adult dance, toddlers drop in sessions, yoga and Pilates classes, cultural celebration events for the Hindu community and lots of children’s birthday parties. ## **Achievements and performance, including reporting on its public benefit** The trustees regularly meet and review performance and the charity is deemed to have met its public benefit by remaining open and available at low cost for the benefit of the community. Church groups, toddler sessions, bible groups and many children parties have all benefited from the charity. Solar panels have been installed on the hall to save on electricity and generate an income for the charity. These were supported by a 90% grant so required a small investment from the Charity. ## **Financial review including any debts and details of your reserves policy (if applicable)** - The charity income was slightly less than its payments obligations for the period due to the investment in solar panels. However, the different was only £466 which was absorbed with savings. - - Surplus funds are held within the bank account as a reserve for future periods where income does not exceed expenses. ## **Details of any funds held as a custodian trustee** None |**Charity Name**||**No (if any)**||| |---|---|---|---|---| |**FLAX BOURTON HUB**||**1195804**||| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|Period start date
4/1/2024|**To**
Period end date
3/31/2025||| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Hall income
**25,126.07**
Grants
**16,698.00**
**41,824**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 41,824**
**A3 Payments**
Broadband
662
Cleaning
5,411
Electrical work
1,790
Electrical
2,943
Fire
204
Flax School
180
Gas
3,657
Hall Booking Online
120
Hub Administrator
4,507
Maintenance
46
Other
3,665
Plumbing
180
Water
366
Windows
238
Payroll
32
Screen
2,820
Accounting Fee
48
Solar
14,620
Solar Pigeon Protection
804
**_Sub total_ 42,291**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 42,291**
**_Net of receipts/(payments)_ - 467**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 467**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**25,126**
**16,698**
**41,824**
**-**
**-**
**-**
**41,824**
**662**
**5,411**
**1,790**
**2,943**
**204**
**180**
**3,657**
**120**
**4,507**
**46**
**3,665**
**180**
**366**
**238**
**32**
**2,820**
**48**
**14,620**
**804**
**-**
**-**
**-**
**-**
**42,291**
**-**
**-**
**-**
**42,291**
**- 467**
**-**
**-**
**- 467**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**|**25,126**|**-**| ||||**16,698**|**-**| ||||**41,824**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**41,824**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**662**|**-**| ||||**5,411**|**-**| ||||**1,790**|**-**| ||||**2,943**|**-**| ||||**204**|**-**| ||||**180**|**-**| ||||**3,657**|**-**| ||||**120**|**-**| ||||**4,507**|**-**| ||||**46**|**-**| ||||**3,665**|**-**| ||||**180**|**-**| ||||**366**|**-**| ||||**238**|**-**| ||||**32**|**-**| ||||**2,820**|**-**| ||||**48**|**-**| ||||**14,620**|**-**| ||||**804**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**42,291**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**42,291**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**- 467**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**- 467**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
18167.19
**-**
**-**
**-**
**-**
**-**
**18,167**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**Cost (optional)**
**-**
**Cost (optional)**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||Date of
approval| ||||| ||||| Cheers, Mark 07975570037 hairy_franners@hotmail.com **From:** phillip edwards **Sent:** Monday, January 19, 2026 22:44 **To:** Mark Francis **Subject:** Re: Charity Commission Report & Finance Pack Mate all looks good as expected! Like the bank rec this time around… apart from cell L26 needing to be 13885.36 and then cell N28 being -466.78 (but appreciate that the deliberate mistake to ensure I’m checking haha) Other minor considerations for Accounts: 1. Cells B11:B12 and F64 could be rounded 2. Cell B46 could be 42293 if sum of rounded numbers… but think for accuracy just retain the underlying total of 42291 3. Is Col J needed, you’ll have last years comparative? Maybe ignore unless asked… as surely no comparison for this years ‘Solar Pigeon Protection’!! 4. A25 you may want to expand Report: 1. Met not me That’s it mate all good… ## Cheers Phil Sent from Outlook for iOS **From:** Mark Francis **Sent:** Saturday, November 15, 2025 5:55:47 PM **To:** phillip edwards **Subject:** Fw: Charity Commission Report & Finance Pack Hey mate! hows things going? only seem to see you momentarily in the bogs at work now! would you mind doing an independent check of accounts for the village hall again? I've reconciled the income - expense to the bank statement movements. Its all in the finance pack so hopefully makes sense! Cheers, Mark 07975570037 hairy_franners@hotmail.com **From:** Mark Francis **Sent:** 15 November 2025 17:54 **To:** Claire Merrick ; Jim Merrick ; Geoff ; Mark O'Connor ; Rowella Pike **Subject:** Charity Commission Report & Finance Pack Hi I've attached the charity report for YE31/3/25, shout if any questions. I will need to get it audited again before i submit. Cheers, Mark 07975570037 hairy_franners@hotmail.com