2024-03-31-accounts

Trustees Report for Period: 31st March 2023 to 31[st] March 2024

Charity’s name: Flax Bourton Hub Registration number : 1195804 Address:

Flax Bourton Village Hall Old Weston Road Long Ashton Bristol BS48 1UR

Trustee names

Claire Merrick James Bernard Merrick (chair) Mark O’Connor Mark William Francis Geoffrey James Coombs

Structure and details of how it is managed

The charity has one chair (James Merrick) and four other trustees of equal standing. There were no changes to the structure during the year.

How it recruits trustees

The trustees were found via the initial setup of the charity, predominantly via advertising at the village hall to request for help. Additional trustees will be recruited via local advertising if and when required.

Activities and objectives in the year

The village hall remained open throughout the period and was regularly let to local residents. Various projects have been supported including adult dance, toddlers drop in sessions, yoga and Pilates classes, cultural celebration events for the Hindu community and lots of children’s birthday parties.

Achievements and performance, including reporting on its public benefit

The trustees regularly meet and review performance and the charity is deemed to have me its public benefit by remaining open and available at low cost for the benefit of the community. Church groups, toddler sessions, bible groups and many children parties have all benefited from the charity. Two new external table tennis tables have been installed outside the hall free to use by the public. These were provided by the charity with funds raised from the national lottery. Additionally sound insulation has been installed in the hall to help reduce excess reverberations and help those who are hard of hearing.

Financial review including any debts and details of your reserves policy (if applicable)

• The charity income exceeded its payments obligations for the period.

• • Surplus funds are held within the bank account as a reserve for future periods where income does not exceed expenses.

Details of any funds held as a custodian trustee

None

Charity Name No (if any) FLAX BOURTON HUB 1195804 Receipts and payments accounts CC16a

For the period Period start date Period end date To from 4/1/2023 3/31/2024

Section A Receipts and payments
A1 Receipts Hall income 19,778.53 Grants 10,000 29,779 - - Sub total - Total receipts 29,779 A3 Payments Alarms 950 Bee infestation 100 Broadband 561 Cleaning 5,107 Elec 790 Electrical 864 Fire 396 Gas 2,634 Hall Booking Online 120 Heating 456 Hub Administrator 2,640 Insurance 389 Maintenance 106 Other 257 Other Expense 228 Other expenses 92 Plumbing 145 Sheep 3,373 Sound System 3,665 Table Tennis 3,210 Water 408 Website 197 Windows 408 Sub total 27,094 - - Sub total - Total payments 27,094 Net of receipts/(payments) 2,685 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 2,685 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 19,779 10,000 29,779 - - - 29,779 950 100 561 5,107 790 864 396 2,634 120 456 2,640 389 106 257 228 92 145 3,373 3,665 3,210 408 197 408 27,094 - - - 27,094 2,685 - - 2,685	Last year to the nearest £
		- - -	19,779	-
			10,000	-
			29,779	-
		- - -	-
			-	-
			-	-
		-	29,779	-
		- - - - - - - - - - - - - - - - - - - - - - - -	950	-
			100	-
			561	-
			5,107	-
			790	-
			864	-
			396	-
			2,634	-
			120	-
			456	-
			2,640	-
			389	-
			106	-
			257	-
			228	-
			92	-
			145	-
			3,373	-
			3,665	-
			3,210	-
			408	-
			197	-
			408	-
			27,094	-
		- - -	-
			-
			-	-
		-	27,094	-
	-	- - - -	2,685	-
	-		-	-
	-		-	-
	-		2,685	-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 18633.47 - - - - - 18,633 - Agreement Error OK to nearest £ to nearest £ - - Cost (optional) - Cost (optional) - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			Current value (optional)
			-
			Current value (optional)
			-
			When due (optional)
			Date of approval

Re: Flax Bourton Hub accounts

PE

phillip [e-mail]

To:You

Wed 04/12/2024 07:56

hi mate

Hope all well!!

I think these will be fine now….as per when we caught up, as long as they correctly reflect walk from last years end position, which they materially did anyhow… was just a small tweak needed… then all good!

Cheers

Phil

Sent from Outlook for iOS

From: Mark Francis [e-mail] Sent: Monday, December 2, 2024 5:57:14 PM To: [e-mail] [e-mail] Subject: Flax Bourton Hub accounts

Hey Mate

Ive put a bank rec into the Hub accounts now and it all ties up.

are you ok to have a quick look and if ok i can send off these and the PTA ones?

Cheers

Mark

07975570037

[e-mail]