**Trustees Report for Period:** 31st March 2023 to 31[st] March 2024 **Charity’s name:** Flax Bourton Hub **Registration number** : 1195804 **Address:** Flax Bourton Village Hall Old Weston Road Long Ashton Bristol BS48 1UR ## **Trustee names** Claire Merrick James Bernard Merrick (chair) Mark O’Connor Mark William Francis Geoffrey James Coombs ## **Structure and details of how it is managed** The charity has one chair (James Merrick) and four other trustees of equal standing. There were no changes to the structure during the year. ## **How it recruits trustees** The trustees were found via the initial setup of the charity, predominantly via advertising at the village hall to request for help. Additional trustees will be recruited via local advertising if and when required. ## **Activities and objectives in the year** The village hall remained open throughout the period and was regularly let to local residents. Various projects have been supported including adult dance, toddlers drop in sessions, yoga and Pilates classes, cultural celebration events for the Hindu community and lots of children’s birthday parties. ## **Achievements and performance, including reporting on its public benefit** The trustees regularly meet and review performance and the charity is deemed to have me its public benefit by remaining open and available at low cost for the benefit of the community. Church groups, toddler sessions, bible groups and many children parties have all benefited from the charity. Two new external table tennis tables have been installed outside the hall free to use by the public. These were provided by the charity with funds raised from the national lottery. Additionally sound insulation has been installed in the hall to help reduce excess reverberations and help those who are hard of hearing. ## **Financial review including any debts and details of your reserves policy (if applicable)** - The charity income exceeded its payments obligations for the period. - - Surplus funds are held within the bank account as a reserve for future periods where income does not exceed expenses. **Details of any funds held as a custodian trustee** None **Charity Name No (if any) FLAX BOURTON HUB 1195804 Receipts and payments accounts CC16a** **For the period** Period start date Period end date **To from** 4/1/2023 3/31/2024 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Hall income
19,778.53
Grants
**10,000**
**29,779**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 29,779**
**A3 Payments**
Alarms
950
Bee infestation
100
Broadband
561
Cleaning
5,107
Elec
790
Electrical
864
Fire
396
Gas
2,634
Hall Booking Online
120
Heating
456
Hub Administrator
2,640
Insurance
389
Maintenance
106
Other
257
Other Expense
228
Other expenses
92
Plumbing
145
Sheep
3,373
Sound System
3,665
Table Tennis
3,210
Water
408
Website
197
Windows
408
**_Sub total_ 27,094**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 27,094**
**_Net of receipts/(payments)_ 2,685**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 2,685**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**19,779**
**10,000**
**29,779**
**-**
**-**
**-**
**29,779**
**950**
**100**
**561**
**5,107**
**790**
**864**
**396**
**2,634**
**120**
**456**
**2,640**
**389**
**106**
**257**
**228**
**92**
**145**
**3,373**
**3,665**
**3,210**
**408**
**197**
**408**
**27,094**
**-**
**-**
**-**
**27,094**
**2,685**
**-**
**-**
**2,685**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**|**19,779**|**-**| ||||**10,000**|**-**| ||||**29,779**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**29,779**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**950**|**-**| ||||**100**|**-**| ||||**561**|**-**| ||||**5,107**|**-**| ||||**790**|**-**| ||||**864**|**-**| ||||**396**|**-**| ||||**2,634**|**-**| ||||**120**|**-**| ||||**456**|**-**| ||||**2,640**|**-**| ||||**389**|**-**| ||||**106**|**-**| ||||**257**|**-**| ||||**228**|**-**| ||||**92**|**-**| ||||**145**|**-**| ||||**3,373**|**-**| ||||**3,665**|**-**| ||||**3,210**|**-**| ||||**408**|**-**| ||||**197**|**-**| ||||**408**|**-**| ||||**27,094**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**27,094**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**2,685**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**2,685**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
18633.47
**-**
**-**
**-**
**-**
**-**
**18,633**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**Cost (optional)**
**-**
**Cost (optional)**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||Date of
approval| ||||| ||||| ## **Re: Flax Bourton Hub accounts** PE phillip edwards To:You Wed 04/12/2024 07:56 hi mate Hope all well!! I think these will be fine now….as per when we caught up, as long as they correctly reflect walk from last years end position, which they materially did anyhow… was just a small tweak needed… then all good! Cheers Phil Sent from Outlook for iOS **From:** Mark Francis **Sent:** Monday, December 2, 2024 5:57:14 PM **To:** phillipsedwards@hotmail.co.uk **Subject:** Flax Bourton Hub accounts Hey Mate Ive put a bank rec into the Hub accounts now and it all ties up. are you ok to have a quick look and if ok i can send off these and the PTA ones? Cheers Mark 07975570037 hairy_franners@hotmail.com