CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st July, 2024 Period end dats Period start dats To 30th June, 2025 Charity name: The Rotary Club of Easthampstead Trust Fund CIO Charity registration number: 1195713 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 (a) Rellef of the poor and needy, and (b) Such other charitsble purpose as may be detsmiined Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or ServIS identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 Donatlons made to 26 charities from monies ralsed by the Charity Para 1.18 Yes Additional infomiation (optional) You ma choose to include further statements where relevant about: SORP reference The majority of donations being made to local charities Para 1.38 Policy on grant making The Trustees have regard to the social needs of potential beneficiaries Para 1.38 Policy on social investment including program related investment The monies raised were all made by the efforts of volunteers: the distribution of the monies ralsed was decided by the Charity Trustses PaTa 1.38 Contribution made by volunteers other
Achievements and Performance SORP referen The main achievements of the Charity was to raise money and make grants to primarily to support local charities in their field of operation Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional information (optional) You ma choose to include further statements where relevant about: All fund raising activities were successful in raising funds for stated beneficiaries andlor for other Charities chosen later by the Trustees Achievements against objectives set Para 1.41 The Trustees consider that they achieved their goals in both raising funds and appropriately distributing them Perfonnance of fundraising activities against objectives set Para 1.41 No monies were invested by the Charity which has a policy of promptly substantlally distributing funds raised Investment performan against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the period Para 1.21 The Charfty, at the end of Its accounting period was left with reserves more than adequate to continue its o eration Unrestrictsd reserves are held to meet any adverse contingencies and to help to fund future fund raisin events £2500 NIA Statement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 1.22 Para 1.22 Para 1.22 Parn 1.24 WA Para 1.23 The Trustees belleve that there are no uncertainties of the Charity being able to continue as a going concern Additlonal information (optional) You ma choose to include further statements where relevant about: The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A desuiption of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management Description of charity's trusts: Type of goveming document trust deed, ro al charter How is the charity constituted? (e.g unincorporated association, CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 CIO Constitution Para 1.25 cio Para 1.25 Chosen in accordance with the Constitution by the members of Easthampstead Rotary Club- which could be regarded as a related party Additional infomiation (optional) You ma choose to indude further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative detsils Chari name Other name the chari istered chari number Charity's principal address The Rota Club of Eastham stead Trust Fund CIO 1195713 Edneys House Edneys Hill Wokingham RG414DR
Names ofthe charity trustees who manage the charity Dates acted If not for vthole ear Trustee name Office (if any) Name of person (or body) entitled oint trustee ifan Andrew John Mercer Treasurer Rotary Club of Easthampstead Peter Boltwood James Edward Strugnell Derek John Porter President Kevin Peter Izod Secretsry 10 11 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Dates acted If not for whole Trustee name ear
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects ofthe charity on whose behalfthe assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional Infonnation (optional) Names and addresses of advlsers (Optlonal Informatlon) Type of Name Address adviser Name of chief executlve or names of senior staff members (Optlonal inforniation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional inforniation
Declarations The trustses declare that they have approved the trustses, report above. Signed on behalf of the charity's trustses Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Derek John Porter President Dats 2tsthovember. 2025
Rotary Club of Easthampstead Trust Fund CIO (Registered Charlty No 1195713) Recelpts and Payments for the Year 1st. July 2024 to 30th June 2025 Receipts Collections and Donations Easy Fundraising President's Box Collections at meetings Hurst Show Tesco Collection {Polio) Member Donation Tesco Collection (Christmas) Wokingham Fireworks Theatre Evening 3CCR volunteers 126 614 300 557 46 1,500 10,000 1,564 188 Total Collections and Donations 14.895 Operating Activities Christmas Draw Ticket Revenue Golf Day Revenue Ra Night Bracknell Together Walk 10,485 12.513 2.035 1,767 Total Operating Activities 26.800 Total Receipts 41,695 Payments Christmas Draw Payments Golf Day Costs Wokingham Theatre Race Night Bracknell Together Walk Youth events refund of members costs 10,632 6,632 250 643 70 78 Total Payments (18.305) (Continued on the following page) Page1 of3
Rotary Club of Easthampstead Trust Fund CIO (Registered Charity No 1195713) Recelpts and Payments for the Year 1st. July 2024 to 30th June 2025 (Continued) Donation5 Great Ormond Street Hospital CLASP Berkshire Lowlands Search and Rescue STEPS Woddwide Home-start Bracknell Power of Parenting Youthline Citizens Advice (E Berks) Parkinsons UK Bracknell Charity Cycle Ride The Link Visiting Schem8 End Polio Samaritans Wokingham Foodbank Bracknell Foodbank Home-start Bracknell Wokingham in Need Younger People with Dementia BADHOGS The Link Visiting Scheme Rotary Foundation SheSterBox Thames Hospice YouthSine WADE Me2 Club 200 600 100 1,000 150 200 350 300 110 1,340 300 557 5,500 500 500 1,100 200 250 50 3,500 1,000 1,000 1,000 500 500 Total Donations (21.8071 Cash Increase in the Year 1,583 b. Page2of3
Rotary Club of Easthampstaad Trust Fund CIO IRogl8torod Charlty No 11957131 Statement of A880ts & Llabllltles at 30th June 2025 Statement of Assets and LIBbSlltles at Yèar End Cash BaSanc•s 8rou8ht Foard at 1st, July 2024 9,962 Aecelpts mlnus Payment5 In the year detslled above 1,583 Balance Carrled Forward at 30th June 2025 11,545 Represented by.. UnrestrlGted Funds 8,345 Restrlcted Funds 3.200 Total Funds a$ at 30th June 2025 11,545 Notes: I, These accounts are prepared on a Recelpts and Payments bbsls. 2. The Charlty has no assets apart from the bank balances and any Credlt Card recelpt5 In translt, It has no outstandlnq Ilabllltles. 3. The Charlty has not 8lven any guarantees and thus no potentlal Ilablllty under any 8uarantee Is outstandln8 at the date of the accounts, 4. The Charlty has glven no securlty over any of Its assets. 5. The Trustee5 have resolved to malntaln reservés of at least £2,500 In order to fund future events and to meet any unforseen Ilabllltles. 6. The Trustees had agreed donatlons amountln8 to £3,200 prlor to year-end but these were pald after the year.end, They therefore conslder £3,200 of the Charlty's funds to be Restrlcted as at 30th June P25 D A Pedley FCMA Independent Examiner Paqfr3of3
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Rotary Club of Easthampstead Trusl Fund CIO On accounts for the yèar ended 30" June 2025 Charity no lif any) 1195713 Set out on pages 1&2 I report to the trustees on my examination of the a¢counts of the above TH charity I'the Trust"} for the year ended 30 Jun8 2025 Rèsponsibilities and basis of report As the chanty's trusteés, you are responsible for the preparation of th8 accounts in accordance with the requirements of the Charities Acl 2011 I'the Act l. I report in réspect of my examination of th6 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have follow8d all the applicable Directions giv8n by the Charity Commission under section 145{5)Ibl of the Act. Independent I have complet8d my examination. I confirm that no mat8rial mat18rs have examiner's statement Come lo my attention in connection with the examination which gives me cause lo believe that in, any material respect., the accounting records were not k8Pt in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records, or the accounts did not comply with the applicabl8 requirem8nts concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. no concerns and have come across no other matters in connection xamination to which attention should ba drawn in this report in able a prop8r understanding of the accounts to be reached. the words in the bCkelS if th8y do not apply. wit to Pl& Signed: Date: 271h November 2025 AT,.VA D A Pedley Name: Relevant professional qualificationls) or body {if any): FCMA Address: Heath Lodge, Heathlands Road, Wokingham, Berks RG40 3AR IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of Goncern (see CC32, Independent 8xaminalion of charity accounts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Non8 IER Oct 2018