Trustees’ Annual Report for the period
From 1[st] July, 2023 Period start date To 30[th] June, 2024 Period end date
Charity name: The Rotary Club of Easthampstead Trust Fund CIO
Charity registration number: 1195713
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | (a) Relief of the poor and needy, and (b) Such other charitable purpose as may be determined |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Donations made to 29 charities from monies raised by the Charity |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The majority of donations being made to local charities |
| Policy on social investment including program related investment |
Para 1.38 | The Trustees have regard to the social needs of potential beneficiaries |
| Contribution made by volunteers |
Para 1.38 | The monies raised were all made by the efforts of volunteers: the distribution of the monies raised was decided by the Charity Trustees |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the Charity was to raise money and make grants to primarily to support local charities in their field of operation |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
All fund raising activities were successful in raising funds for stated beneficiaries and/or for other Charities chosen later by the Trustees |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The Trustees consider that they achieved their goals in both raising funds and appropriately distributing them |
| Investment performance against objectives |
Para 1.41 | No monies were invested by the Charity which has a policy of promptly substantially distributing funds raised |
| Other |
Financial Review
| Financial Review | |||
|---|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity, at the end of its accounting period was left with reserves more than adequate to continue its operation |
|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Unrestricted reserves are held to fund future fund raising events |
|
| Amount of reserves held | Para 1.22 | £2500 | |
| Reasons for holding zero reserves |
Para 1.22 | N/A | |
| Details of fund materially in deficit |
Para 1.24 | N/A | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Trustees believe that there are no uncertainties of the Charity being able to continue as a going concern |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Chosen in accordance with the Constitution by the members of Easthampstead Rotary Club - which could be regarded as a related party |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Rotary Club of Easthampstead Trust Fund CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1195713 |
| Charity’s principal address | Edneys House Edneys Hill Wokingham RG41 4DR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew John Mercer |
Treasurer | Rotary Club of Easthampstead |
||
| Stewart Leslie Ashton |
Resigned 17thJuly 2023 | “ “ | ||
| Robert Arthur Calaz |
Resigned 30thJune 2024 | “ “ | ||
| Alan James Finch | Resigned 30thJune 2024 | “ “ | ||
| Peter Boltwood | “ “ | |||
| James Edward Strugnell |
President | “ “ | ||
| Derek John Porter | Appointed 15-7-2024 | “ “ | ||
| Clare Arnaboldi | Secretary | Appointed 15-7-2024 | “ “ | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Rotary Club of Easthampstead Trust Fund CIO (Registered Charity No 1195713) Receipts and Payments forthe Year 1st. July2023 to30th June 2024 Recelpts Colle(Ilons and DonatlMs Easy Fundraising President's Box Collections at meetings Hurst Show Tesco Collection (Polio) Member Donation Tesco Collethon Ichristmas) Wokingham Fireworks Theatre Evening Windsor Horseshow Transfer from Club12022-23 PresidenV5 Boxl Donatr"on from Easthampstead Rotary Club 152 714 765 1.088 8.650 2.249 735 5(X) Total Collertlons and Donailons 18,137 Operatln8 Acil Chri$lmas Dr TrJ(et Reven Goll Day Revenue Thre8£ount$ Cyde Rth Rev8r* Ra Night Bracknell Topttw Walk 9,607 11,546 2,807 2,165 698 Total Operallng Acifvliles 26.823 Totsl Recelpts Payments Christmas Dfaw Payments Golf Day Costs Three CoLtnties Cycle Ride Expenses Wokingham Theatre Race Night Miscellaneous costs 10.449 6.093 207 250 1.055 67 Total Payments 118,120) Icontinued on thefollowino pogej Page1of3
Rotary Club of Ea$thamp$tead Trust Fund CIO (Registered Charity No 1195713) Receipts and Payments forthe Year 1st. July 2023 to 30th June 2024 (Continued) Donations Daisy's Dream (see note) Wayz Limbcare Ltd 3CCR Marshals. tharrt*s Wokingham RC IAddiWon sc01 event) Home-siart Bracknell Crtizens Advts IE 88fks) South Hill Park BAMH Lld (BuckirvJhamshKe Mind) Cre81e HOF End PolK) Give a 'dneY Thames WADE Youlhline The Link Visiling Scheme Berkshir8 Vis Ranger Georgina EIthKk WADE RC of Guildford Eye Projeci Wokingham In Need Samaritans PACT (Oxford Dwesan CounThl fcy Sooal V4brk} 200 Wokingham Voluntew Certre 200 sh8llerBox 750 Mercy Ships M82 Club The Link Visiting Scheme Ambulances to Ukraine 2,150 4,124 1,900 1,275 150 150 150 250 250 714 2CKI 425 1,2LII 41x1 200 250 70 450 6,650 345 Total Donat1$ 128,953) Cash Reduct1¢ In the Year Page2of3
Rotary Club of Easthampstead Trust Fund CIO (Registered Charity No 1195713} Receipts and Payments for the Year 1st. July 2023 to 30th June 2024 Statement of Assets and Uabllllies at Year End Cash Balances Brought Fonward 1st July 2023 12.075 Rec*pts minus Payrnents in the year detsiled above 12,1131 B•lance Carrled Forwaid at 30th June 2023 9,%2 Represented by: Unrestricted Funds 9,962 Restricted Funds Total Funds as al 30th June 2024 9,962 Notes: l. These accounts are prepared on a Receipts and Payments basls. 2 . The Charity has no assets apart from the bank balances and no outstandln8 liablllties. 3. The Charity has not 8iven any 8uarantee and thus no potents'al liability under ènv guarantee is outstsnding at the date ofthe accounts. 4. The Charity has given no security over any of its assets. 5. The Trustees have resolved to maintain re5erve5 of at least £2,500 in order to fund future events 6. The Charity made a donab.on totalling £2,150 to Daisws Dream in 202213. To enable the donation to be increased by third parts'es, it was paid by the Rotary Club of Easthampstead on the Charitys behalf. It was reimbursed to the Rotary Club durin8 the current year and thus appears in the current ChariV5 Receipts & Payments account. 7. The Trustees tonsider all of the Charity's funds to be unrestricted at 30th June 2024. Approved by the Trustees of the Rotary Club of Easthampstead Trust Fund CIO on 14, October 2024 signed on their behalf by.. James Strugnell, Trustee and President of The Rotsry Club of Eastharnpstead Page3of3
| SectionB | Disclosure |
|---|---|
| Only completeifthe examiner needs to highlight material mattersofconcern | |
| (see CC32, Independent examinationofcharity accounts: directions and | |
| guidance for examiners). | |
| Give herebriefdetailsof | |
| any itemsthatthe | |
| examiner wishesto | |
| disclose. | |
| None |