## **Trustees’ Annual Report for the period**
## **From 1[st] July, 2023 Period start date To 30[th] June, 2024 Period end date**
## **Charity name: The Rotary Club of Easthampstead Trust Fund CIO**
## **Charity registration number: 1195713**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**(a) Relief of the poor and needy, and**
**(b) Such other charitable purpose as**
**may be determined**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Donations made to 29 charities from**
**monies raised by the Charity**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The majority of donations being made to**
**local charities**|
|Policy on social investment
including program related
investment|Para 1.38|**The Trustees have regard to the social**
**needs of potential beneficiaries**|
|Contribution made by
volunteers|Para 1.38|**The monies raised were all made by the**
**efforts of volunteers: the distribution of**
**the monies raised was decided by the**
**Charity Trustees**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main achievements of the Charity**
**was to raise money and make grants to**
**primarily to support local charities in**
**their field of operation**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
**All fund raising activities were**
**successful in raising funds for stated**
**beneficiaries and/or for other Charities**
**chosen later by the Trustees**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees consider that they**
**achieved their goals in both raising**
**funds and appropriately distributing**
**them**|
|Investment performance
against objectives|Para 1.41|**No monies were invested by the Charity**
**which has a policy of promptly**
**substantially distributing funds raised**|
|Other|||
## **Financial Review**
|**Financial Review**||||
|---|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity, at the end of its**
**accounting period was left with**
**reserves more than adequate to**
**continue its operation**||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Unrestricted reserves are held to fund**
**future fund raising events**||
|Amount of reserves held|Para 1.22|**£2500**||
|Reasons for holding zero
reserves|Para 1.22|**N/A**||
|Details of fund materially in
deficit|Para 1.24|**N/A**||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The Trustees believe that there are no**
**uncertainties of the Charity being able**
**to continue as a going concern**||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Chosen in accordance with the**
**Constitution by the members of**
**Easthampstead Rotary Club - which**
**could be regarded as a related party**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Rotary Club of Easthampstead Trust Fund CIO|
|---|---|
|Other name the charity uses||
|Registered charity number|1195713|
|Charity’s principal address|Edneys House
Edneys Hill
Wokingham
RG41 4DR|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Andrew John
Mercer|Treasurer||Rotary Club of
Easthampstead|
||Stewart Leslie
Ashton||Resigned 17thJuly 2023|“ “|
||Robert Arthur
Calaz||Resigned 30thJune 2024|“ “|
||Alan James Finch||Resigned 30thJune 2024|“ “|
||Peter Boltwood|||“ “|
||James Edward
Strugnell|President||“ “|
||Derek John Porter||Appointed 15-7-2024|“ “|
||Clare Arnaboldi|Secretary|Appointed 15-7-2024|“ “|
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
Rotary Club of Easthampstead Trust Fund CIO
(Registered Charity No 1195713)
Receipts and Payments forthe Year 1st. July2023 to30th June 2024
Recelpts
Colle(Ilons and DonatlMs
Easy Fundraising
President's Box Collections at meetings
Hurst Show
Tesco Collection (Polio)
Member Donation
Tesco Collethon Ichristmas)
Wokingham Fireworks
Theatre Evening
Windsor Horseshow
Transfer from Club12022-23 PresidenV5 Boxl
Donatr"on from Easthampstead Rotary Club
152
714
765
1.088
8.650
2.249
735
5(X)
Total Collertlons and Donailons
18,137
Operatln8 Acil
Chri$lmas Dr TrJ(et Reven
Goll Day Revenue
Thre8£ount$ Cyde Rth Rev8r*
Ra Night
Bracknell Topttw Walk
9,607
11,546
2,807
2,165
698
Total Operallng Acifvliles
26.823
Totsl Recelpts
Payments
Christmas Dfaw Payments
Golf Day Costs
Three CoLtnties Cycle Ride Expenses
Wokingham Theatre
Race Night
Miscellaneous costs
10.449
6.093
207
250
1.055
67
Total Payments
118,120)
Icontinued on thefollowino pogej
Page1of3
Rotary Club of Ea$thamp$tead Trust Fund CIO
(Registered Charity No 1195713)
Receipts and Payments forthe Year 1st. July 2023 to 30th June 2024
(Continued)
Donations
Daisy's Dream (see note)
Wayz
Limbcare Ltd
3CCR Marshals. tharrt*s
Wokingham RC IAddiWon sc01 event)
Home-siart Bracknell
Crtizens Advts IE 88fks)
South Hill Park
BAMH Lld (BuckirvJhamshKe Mind)
Cre81e HOF
End PolK)
Give a 'dneY
Thames
WADE
Youlhline
The Link Visiling Scheme
Berkshir8 Vis
Ranger Georgina EIthKk
WADE
RC of Guildford Eye Projeci
Wokingham In Need
Samaritans
PACT (Oxford Dwesan CounThl fcy Sooal V4brk} 200
Wokingham Voluntew Certre
200
sh8llerBox
750
Mercy Ships
M82 Club
The Link Visiting Scheme
Ambulances to Ukraine
2,150
4,124
1,900
1,275
150
150
150
250
250
714
2CKI
425
1,2LII
41x1
200
250
70
450
6,650
345
Total Donat1$
128,953)
Cash Reduct1¢ In the Year
Page2of3
Rotary Club of Easthampstead Trust Fund CIO
(Registered Charity No 1195713}
Receipts and Payments for the Year 1st. July 2023 to 30th June 2024
Statement of Assets and Uabllllies at Year End
Cash Balances
Brought Fonward 1st July 2023
12.075
Rec*pts minus Payrnents in the year detsiled above
12,1131
B•lance Carrled Forwaid at 30th June 2023
9,%2
Represented by:
Unrestricted Funds
9,962
Restricted Funds
Total Funds as al 30th June 2024
9,962
Notes:
l. These accounts are prepared on a Receipts and Payments basls.
2 . The Charity has no assets apart from the bank balances and no outstandln8 liablllties.
3. The Charity has not 8iven any 8uarantee and thus no potents'al liability under ènv
guarantee is outstsnding at the date ofthe accounts.
4. The Charity has given no security over any of its assets.
5. The Trustees have resolved to maintain re5erve5 of at least £2,500 in order to fund future
events
6. The Charity made a donab.on totalling £2,150 to Daisws Dream in 202213. To enable the
donation to be increased by third parts'es, it was paid by the Rotary Club of Easthampstead
on the Charitys behalf. It was reimbursed to the Rotary Club durin8 the current year and
thus appears in the current ChariV5 Receipts & Payments account.
7. The Trustees tonsider all of the Charity's funds to be unrestricted at 30th June 2024.
Approved by the Trustees of the Rotary Club of Easthampstead Trust Fund CIO on 14, October 2024
signed on their behalf by..
James Strugnell, Trustee and President of The Rotsry Club of Eastharnpstead
Page3of3
##
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|SectionB|Disclosure|
|---|---|
||Only completeifthe examiner needs to highlight material mattersofconcern|
||(see CC32, Independent examinationofcharity accounts: directions and|
||guidance for examiners).|
|Give herebriefdetailsof||
|any itemsthatthe||
|examiner wishesto||
|disclose.||
||None|