Codicote Pre-school (CIO) Annual General Meeting Minutes 1911112024 1. Welcome and Introduction 2. Present & Apologies Present- Helen Allum (Chair), Craig Bayliss (Secretary), Emily Jones, Amy, Sara. Annabell. Georgia. Lisa. Lindsey. Jo. Jodie. Kelly. Sam. Selina. Louise (ADMIN}. Anya Apologies - Hayley. April. Kerri. Nicki 3. Minutes of the last AGM (to be read and signed by Ihe Chair on agreemenll Proposed by Helen and Second by Amy- Included al end for fom)atting 4. Matters arising {from previous AGM minutes) No Mallers lo review 5. Members adopt selling conslilulion Setting Conslilulion reviewed and accepted by all. (available from Chair on qUeStI 6. Chair's report Really successful year with expansion of hours. which we have tried doing for a very long lime since initial 30 hours working parents funding was brought in. We managed to successfully bid lo HCC and access some of the 106s money from Taylor Wimpey developments.11 wasn't a smooth joumey but we got there in the end. A huge thanks to staff for all the adjustments and work pul into making it happen and seems lo have started really well this academic year. Huge thanks to OUT Church contact lan Macfarlane, Frances Maddox for work supporting communication as PCC secretary, Catherine Jupp and Church Wardens Jane Palmer, Sue Grant and the PCC, il's been a real team effortl And the parental uptake of the Pre-scho)I has already shown it was needed which looks very positsve for the future. Staff has been very stable in the last year (September 23- August 24) and have been led well by Amy with Sara completing her L3 and continuing her role as deputy and SENCO. We've had a few new additions lo bank staff and successfijl recruitment has taken place for the academic year 24-25. 7. Leader's report September 2023 to July 2024 First of all, I would just like to thank the staff committee and parents for a successful year without everyone hard work we wouldn't have the lovely preschool that we do, The academic year started of slowly but numbers picked up between Spring and Summer and we ended up at pretty much full capacity due to finding it difficult to CrUIted qualified staff this did put pressure on staffing as we became busier but 3$ a team we pulled through with minimal disruptions and with the good news of sara completing her level 3 congratulations Iwe did recruited bank staff ania and poppy who really supported as we got busier)
A lot was happening over the summer term with the idea of being able to open the provision up for children from 9 months and to extend our hours to support families who receive 30 hours the go a head was given on the last day of term resulting a lot of hard work and dedication from staff and committee to get us September adY and we did it making September looking very busy and with two new level 3 staff and lots of children we were ready Looking back over the year we had some lovely thin85 planned we held our raffle and nativity play in autumn term and celebrated mothers and Father's Day with a lovely tea. over summer we took part in our first ever sports day and was lucky to have extracurricular activities such as Francis and her music and tetra football we had fun with splash day and enjoyed going out in our local community to pick apples and strawberries and spending time in the outdoors over the park and woods and then ending the year with our graduation party. Staff training was kept at 3 minimum and focusing on making sure first aid was up to date making use of free training to help sUPPOrt staff CPD Our big spends were on the garden sheds as these needed replacing and renovating the preschool over the summer with 106 Looking ahead September 2024-July 2025 Current staffing NAME AMY WILSON SARA STAGG GEORGIA ALLEN ANNABEL BREADIN LISA WICKES SAM ELLIS CHESLEA OLIVER KELLY RICHARDSON ANIA B IODIE NICHOLS LINDSEY COPE POSITION MANAGER DEPUTY MANAGER ROOM LEADER KEY WORKER KEYWORKER QULIFICATION LEVEL3 LEVEL3 LEVEL2 LEVEL3 LEVEL3 pp KEYWORKER KEYWORKER BANK BANK BANK BANK LEVEL3 LEVEL 2 IIAN START APPREN LEVEL3 CURRENT NUMBERS AND AVAILABLE SPACES MONDAY 20 17 3 PM SPACES TUESDAY 20 19 I PM SPACE WEDNESDAY 20 18 2 PM SPACE THURSDAY 20 18 2 PM SPACE FRIDAY 20 15 5 PM SPACES WE ARE AT FULL CAPACITY ONLY HAVE A FEW PM SPACES AVAILABLE Sneak peek into the future................
We are already preparing our numbers for September 2025 in preparation of the 30-hr rolling out from g months as it stands. we have very limited spaces and expected to be at full capacity 8efore summer 2025 8. Presentation of accounts Included at end for formatting Accounts Accepted by Helen Seconded by Craig Bayliss 9. Resignation of current committee Helen Allum {Chairpersonl 10. Nominations and election of new committee members and roles (Chairpersonl Treasurerl Secrelaryl fundraisinglOFSTED conlacll Francis Maddox- Affiliate Member Selina (parent member) 11. Items for discussion {2024-2025 PIPI Improvement plan- Tapestry- Parents need lo be more committed lo review and communicate. Parents need lo contribute al the end of 2 - year reports. Holiday ClublBreakfasl Club Potential 12. Date of next committee meeting Monday 20 January 2025 13.AOB
Minutes - Codicote Pre-school (CIO) Annual General Meeting Agenda 0711112023 1. Welcome and Introduction- Helen {Chair) Welcomed all and introductions were completed 2. Present & Apologies- Attendees - Helen Allum {Chairl, Craig Bayliss (Secrelaryl. Emily {Committeel, Hayley Gray (Parentl, Jo Cartwright {Parentl, Amy Wilson (Staff - leader), Sara Stagg Istsff - Deputy), Georgia (Staff - room leaderl. Nicki Main (Slaff - businessl admin), lan M¢Fadan (Parish Cent contactl & Dianne Main (Church representative) No apologies 3. Minutes of the last AGM {to be read and signed by the Chair on agreementl- No arising matter signed off by Helen Allum and Amy 4. Matters arising {from previous AGM minule$l- Helen Alum Sign and Sara signed 5. Members adopt selling conslilulion - Amy reviewed last year and il is available as hardcopy. Just need to upload to laptop and website- All present happy to continue to use earfy years alliance mt)del nstitUtiOn. (Amy or Helen lo upload websilel 6. Members agree and adopt reviewed policies {Adopl latest Early years Alliance policies) - Amy and Helen Signed off 7. Chair's report- Tough financial year due to numbers. with more on this when we present the accounts, however staff have been amazing as always. The mock inspection by Herts for learning showed how strong the team are, how good children's learning is and how effective we are as a setting. Well done and thank you to the team especially leader Amy and new deputy Sara 8. Leader's report- Successful year with the despite the low birthrate. Numbers were helped with the 6 children that did go up to nursery. Annabel never replaced and Sara stepped up to take on the deputy role and is completing level 3 apprenticeship Wooden house come from the added fund from closed nursery. Additional learning toys purchased Successful Mothers day. gr8du8tion. nativity. movie night and disco. Moving forward number are steady for a typical autumn term January coming with additional fvnding and possible 4 new starters April new funding for working parents coming in for younger children {15 hours aged 2 plus). Sara Level 3 should be complete by April 2024 Mock Ofsted carried out and passed with couple of minor things highlighted by these were already noted and things implemented to fix. COMING UP Fundraising photos, and Christmas raffle,
Children's Xmas concerts if available 19 DEC 11.45- 12.15 ELF ON SHELF Xmas Party Baby and toddler session- Look into holding a baby and toddler session x 1 a week to network with parents prior to pre-school age to showcase. Staff happy lo stsy and help pack away. 9. Presentation of accounts -Codicote Pre-school Summary of Receipts and Payments Account F¢Y th• yèar èndèd 31 Au9USt 2023 2023 2023 2022 2022 Capital Account Balances Brought Forward Current Account Savings Account 20,010 18,424 46.311 44.722 Total Income- Unreslricled 60,321 81,066 Total Expenditure {Excess) of Expendlture over Income 69,204 79,477 {8,8831 1,589 Totol Capltal - Unre$trl¢ted Funds Represented by Bank Accounls Current Account Savings Account 10.963 20,010 Codicote Pre4chool Income & Exp•ndlture Account For the year ended 31 Au9USt 2023 2022 2022 2021 2021 Not Income - unrestricted funds Fees Grants Net Fundraising Income- note 1 Donations & Gift Aid - note 2 Interest Received 24.022 33.026 40 3.068 164 33,572 47,464 451 Total Incomo - unro$trictod 60,321 81,490 Expenditure
Staff Pay Pension TaxlNI Training Resources- note 2 Uniforms Admin & Govemmenl Fees Rent Telephone & Intemel Premises Advertising Accounting Insurance Total Expenditure 54.563 857 1,641 491 4.395 51 70 5.477 62.632 639 3,335 313 5,920 98 140 5,121 394 66 30 480 733 73 100 348 754 69.204 79.901 Surplus Income l (Excess Expenditure) note 3 {8.8831 1.589
Note 1 fundraising summary. Most of the money raised in fundraising is done in cash & then used as petty cash lo save on trips to the bank so the accounts don't show accurately as we run on a cash basis. income £14.00 expenses net £0.00 £14.00 "Expenses £0 as bought in previous year £139.0 T-shirts Photography sessiofls Christmas nativity Molhe¢s day Falherfs day movie night uv disco graduationl class photos End of lemi graduation & party £174.1)0 £35.00 £100.0 £100.1)0 £73.50 £52.50 £35.1)0 £90.00 £0.00 £55.00 £18.50 £40.00 £12.50 £30.00 £5.00 £20.00 £70.00 £160.0 £195.00 £35.00 -£179.0 ' agreed thal fundraising from photosl discol O movie would be used lo fund party & graduation £340.0 £85.00 £819.0 £264.00 £479.00 Note 2 - We bided for money from Thorley Pschool and received £3000. Spending was used as defined in our bid to pay for the new Wendy house. Tiny Miles. specifi¢ staff development & training activities. These costs are included under resources and staff training. Note3- The overspend was on stsffing because of a low birth rate where the drop in numbers and granufees income wasn't matched by stsffing. Unfortunately the impact of the reduction in grants from county council only became apparent later on in our finance year due lo Hertfordshire County Council over payments in August, September, October 2022 & January, February 2023 with corresponding claw backs later on in the year (no payments of grants amounting lo approximately £13,000 10. Acceptance of accounts - Helen Allum and Amy Second 11. Any questions (should ideally be previously submitted) 12. Resignation of current committee No Resignations.
- Nominations and election of new committee members and roles (Chairpersonl Treasurerl Secretaryl fundraising) Helen Allum I Chairperson) second by Amy Craig - Secretery Second by Helen Jo - Fundraising Craig, Emily. Jo. Hayley. Second by Amy- Nominated Committee. Emily- Parent Helen and Craig Affiliate member
- Items for discussionlproposals {agreement of current PIPI Continue with Tapestry for ts'me being and agreement Pre-school Improvement Plan for next academic year
- Date and time agreed for the first meets'ng of the new Mmittee-
-
of December 2023 -
-
Presentation of accounts 23124 22123 21122 Capital AcGount Balances Brought Foard Current Account 10,963 20,010 18,42 Savings Account 26.465 26,301 26,29 37.428 46,311 44,72 Total Income- Unrestricted 118.6 32 60.321 81,06 Total Expenditure 89,04 69,204 79,47 (Excess) of Expenditure over Income 29.58 -8,883 1,589 Total Capital- Unrestricted 67,01 Funds 37,428 46,311 Represented by Bank Accounts Current Account 40.258 10.963 20,01 Savings Account 26,756 26,465 26,30 67,013 37,428 46,311 Notes 1 Currenl 8¢xnt indudes 2912220 of 106$ granl Money £463.29 excess of expenditure 8djus18d for 106s gr8nt1£29122.2 rem8ining 31181241
ujxo 0000000 ooooooo ¢0 o 00 00 00 00 ) crj 000)oN¢XJ*oo ooocNo> oinpOO00pO ¢000 i Ocfi O fo ¢D¢O£N ¢D c(1 (o o 4 f44 CO£OCJ C CCL(n In¥c0
00 00000 LN(d c 000 rOorm ¢S>v O p(CJO 4 fAf44 f (LUZ CT> rLNCfj
- Presentation of accounts 23124 22123 21122 Capital AcGount Balances Brought Foard Current Account 10,963 20,010 18,42 Savings Account 26.465 26,301 26,29 37.428 46,311 44,72 Total Income- Unrestricted 118.6 32 60.321 81,06 Total Expenditure 89,04 69,204 79,47 (Excess) of Expenditure over Income 29.58 -8,883 1,589 Total Capital- Unrestricted 67,01 Funds 37,428 46,311 Represented by Bank Accounts Current Account 40,258 10.963 20,01 Savings Account 26,756 26,465 26,30 67,013 37,428 46,311 Notes 1 Currenl 8¢xnt indudes 2912220 of 106$ granl Money £463.29 excess of expenditure 8djus18d for 106s gr8nt1£29122.2 rem8ining 31181241
ujxo 0000000 ooooooo ¢0 o 00 00 00 00 ) crj 000)oN¢XJ*oo ooocNo> c(1 (o o i Ocfi O fo ¢D¢O£N ¢D 4 f44 CO£OCJ C CCL(n In¥c0
00 00000 LN(d c 000 rOorm ¢S>v O p(CJO 4 fAf44 f (LUZ CT> rLNCfj
(HARITY COMMISSION FOR WJLAND AND WALES Independent examinerfs report on the accounts Report to tho trustees 8clFcE)U On arx¢)unts lor the ygar 2 Isi ALLth£T 2oiLF Charity no (Ir any) Set out on pages I reFQrt to the tsustees on my examination of th8 accounts of the above chartty (Ihg Trusf) for the yaar ermled :.,.; Rosponslbilities and basis As Ihe charivs trustees, you are responsible for the preparation of the of report a(£ounts in a(xordance with the requirements of the Charities Act 2011 [he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my ex8mination, I hav8 followe(l all the applicab Dir8ctions gNen by the Charity Commission under section 145(5Xbl of the ACL Independent examinefs tThe charitys gross inQle exceeded £250,000 and l am qualified to statement under1ake the examination by being a qualrfred member of linSt name of applicable listed IxJdy]]. Delete I l rfnot applicable. I have )Mpleted my examSnation. I confim that no material matters h8ve come lo my attention in cx)nnection with th6 examination (other than that disclosed tek)w") which giv&% me cause to believe that in, any material the acwunting records wore W kept in accnrdanc8 With section 130 of Ihe Charibes Act: or the accounts not a(xord with the accounting records,. or the accx)unts did not comply with the applicable requirements (cerning the form and content ol ac¢ouTrls sel out in the Charit195 (Accounts and Reports) RegulatiJ)n8 2008 other than any requirement that the acccmjnts giv8 a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other mattèrs in connection ¥Mth the examination to which attention should be drawn in this report in order to enaLSe a proper understsnding of the accounts to be reached. . Plèase delete the words in the brnckets rfth8y do not apply. Date". Signed: Name: JSEMARY EusptQCTh W 0*¥(1[S Relevant professlonal qualifi¢ation{s) or body (if any): IER Oct 2018
Address: 7 3 CPD CIisT &SS ¥ Only complete if the examiner needs to highlight material matters of concem (see CC32. Independent examination of ctsrity accourrts: directions and guidance for examiners). Give hero brlef detalls of any Items that tha examiner wishes to dlsclosq. IER Oct 2018