Codicote Pre-school (CIO) Annual General Meeting Minutes 1911112024
1. Welcome and Introduction
2. Present & Apologies
Present- Helen Allum (Chair), Craig Bayliss (Secretary), Emily Jones, Amy, Sara.
Annabell. Georgia. Lisa. Lindsey. Jo. Jodie. Kelly. Sam. Selina. Louise (ADMIN}.
Anya
Apologies - Hayley. April. Kerri. Nicki
3. Minutes of the last AGM (to be read and signed by Ihe Chair on agreemenll
Proposed by Helen and Second by Amy- Included al end for fom)atting
4. Matters arising {from previous AGM minutes)
No Mallers lo review
5. Members adopt selling conslilulion
Setting Conslilulion reviewed and accepted by all. (available from Chair on ￿qUeStI
6. Chair's report
Really successful year with expansion of hours. which we have tried doing for a very long
lime since initial 30 hours working parents funding was brought in. We managed to
successfully bid lo HCC and access some of the 106s money from Taylor Wimpey
developments.11 wasn't a smooth joumey but we got there in the end.
A huge thanks to staff for all the adjustments and work pul into making it happen and seems
lo have started really well this academic year. Huge thanks to OUT Church contact lan
Macfarlane, Frances Maddox for work supporting communication as PCC secretary,
Catherine Jupp and Church Wardens Jane Palmer, Sue Grant and the PCC, il's been a real
team effortl And the parental uptake of the Pre-scho)I has already shown it was needed
which looks very positsve for the future.
Staff has been very stable in the last year (September 23- August 24) and have been led
well by Amy with Sara completing her L3 and continuing her role as deputy and SENCO.
We've had a few new additions lo bank staff and successfijl recruitment has taken place for
the academic year 24-25.
7. Leader's report
September 2023 to July 2024
First of all, I would just like to thank the staff committee and parents for a successful year without
everyone hard work we wouldn't have the lovely preschool that we do,
The academic year started of slowly but numbers picked up between Spring and Summer and we
ended up at pretty much full capacity due to finding it difficult to ￿CrUIted qualified staff this did put
pressure on staffing as we became busier but 3$ a team we pulled through with minimal disruptions
and with the good news of sara completing her level 3 congratulations Iwe did recruited bank staff
ania and poppy who really supported as we got busier)

A lot was happening over the summer term with the idea of being able to open the provision up for
children from 9 months and to extend our hours to support families who receive 30 hours the go a
head was given on the last day of term resulting a lot of hard work and dedication from staff and
committee to get us September ￿adY and we did it making September looking very busy and with
two new level 3 staff and lots of children we were ready
Looking back over the year we had some lovely thin85 planned we held our raffle and nativity play in
autumn term and celebrated mothers and Father's Day with a lovely tea. over summer we took
part in our first ever sports day and was lucky to have extracurricular activities such as Francis and
her music and tetra football we had fun with splash day and enjoyed going out in our local
community to pick apples and strawberries and spending time in the outdoors over the park and
woods and then ending the year with our graduation party.
Staff training was kept at 3 minimum and focusing on making sure first aid was up to date making use
of free training to help sUPPOrt staff CPD
Our big spends were on the garden sheds as these needed replacing and renovating the preschool
over the summer with 106
Looking ahead September 2024-July 2025
Current staffing
NAME
AMY WILSON
SARA STAGG
GEORGIA ALLEN
ANNABEL BREADIN
LISA WICKES
SAM ELLIS
CHESLEA OLIVER
KELLY RICHARDSON
ANIA B
IODIE NICHOLS
LINDSEY COPE
POSITION
MANAGER
DEPUTY MANAGER
ROOM LEADER
KEY WORKER
KEYWORKER
QULIFICATION
LEVEL3
LEVEL3
LEVEL2
LEVEL3
LEVEL3
pp
KEYWORKER
KEYWORKER
BANK
BANK
BANK
BANK
LEVEL3
LEVEL 2 IIAN START APPREN
LEVEL3
CURRENT NUMBERS AND AVAILABLE SPACES
MONDAY
20
17
3 PM SPACES
TUESDAY
20
19
I PM SPACE
WEDNESDAY
20
18
2 PM SPACE
THURSDAY
20
18
2 PM SPACE
FRIDAY
20
15
5 PM SPACES
WE ARE AT FULL CAPACITY ONLY HAVE A FEW PM SPACES AVAILABLE
Sneak peek into the future................

We are already preparing our numbers for September 2025 in preparation of the 30-hr rolling out
from g months as it stands. we have very limited spaces and expected to be at full capacity 8efore
summer 2025
8. Presentation of accounts
Included at end for formatting
Accounts Accepted by Helen Seconded by Craig Bayliss
9. Resignation of current committee
Helen Allum {Chairpersonl
10. Nominations and election of new committee members and roles (Chairpersonl Treasurerl
Secrelaryl fundraisinglOFSTED conlacll
Francis Maddox- Affiliate Member
Selina (parent member)
11. Items for discussion {2024-2025 PIPI
Improvement plan-
Tapestry- Parents need lo be more committed lo review and communicate.
Parents need lo contribute al the end of 2 - year reports.
Holiday ClublBreakfasl Club Potential
12. Date of next committee meeting
Monday 20 January 2025
13.AOB

Minutes - Codicote Pre-school (CIO) Annual General Meeting Agenda
0711112023
1. Welcome and Introduction- Helen {Chair) Welcomed all and introductions were completed
2. Present & Apologies-
Attendees - Helen Allum {Chairl, Craig Bayliss (Secrelaryl. Emily {Committeel, Hayley Gray
(Parentl, Jo Cartwright {Parentl, Amy Wilson (Staff - leader), Sara Stagg Istsff - Deputy), Georgia
(Staff - room leaderl. Nicki Main (Slaff - businessl admin), lan M¢Fadan (Parish Cent￿ contactl &
Dianne Main (Church representative)
No apologies
3. Minutes of the last AGM {to be read and signed by the Chair on agreementl-
No arising matter signed off by Helen Allum and Amy
4. Matters arising {from previous AGM minule$l-
Helen Alum Sign and Sara signed
5. Members adopt selling conslilulion -
Amy reviewed last year and il is available as hardcopy. Just need to upload to laptop and website-
All present happy to continue to use earfy years alliance mt)del ￿nstitUtiOn. (Amy or Helen lo
upload websilel
6. Members agree and adopt reviewed policies {Adopl latest Early years Alliance policies) -
Amy and Helen Signed off
7. Chair's report-
Tough financial year due to numbers. with more on this when we present the accounts,
however staff have been amazing as always. The mock inspection by Herts for learning
showed how strong the team are, how good children's learning is and how effective we are
as a setting. Well done and thank you to the team especially leader Amy and new deputy
Sara
8. Leader's report-
Successful year with the despite the low birthrate. Numbers were helped with the 6 children that did
go up to nursery.
Annabel never replaced and Sara stepped up to take on the deputy role and is completing level 3
apprenticeship
Wooden house come from the added fund from closed nursery.
Additional learning toys purchased
Successful Mothers day. gr8du8tion. nativity. movie night and disco.
Moving forward number are steady for a typical autumn term
January coming with additional fvnding and possible 4 new starters
April new funding for working parents coming in for younger children {15 hours aged 2 plus).
Sara Level 3 should be complete by April 2024
Mock Ofsted carried out and passed with couple of minor things highlighted by these were already
noted and things implemented to fix.
COMING UP
Fundraising photos, and Christmas raffle,

Children's Xmas concerts if available 19 DEC 11.45- 12.15
ELF ON SHELF Xmas Party
Baby and toddler session-
Look into holding a baby and toddler session x 1 a week to network with parents prior to pre-school
age to showcase. Staff happy lo stsy and help pack away.
9. Presentation of accounts -Codicote Pre-school
Summary of Receipts and Payments Account
F¢Y th• yèar èndèd 31 Au9USt 2023
2023
2023
2022
2022
Capital Account
Balances Brought Forward
Current Account
Savings Account
20,010
18,424
46.311
44.722
Total Income- Unreslricled
60,321
81,066
Total Expenditure
{Excess) of Expendlture over Income
69,204
79,477
{8,8831
1,589
Totol Capltal - Unre$trl¢ted Funds
Represented by Bank Accounls
Current Account
Savings Account
10.963
20,010
Codicote Pre4chool
Income & Exp•ndlture Account
For the year ended 31 Au9USt 2023
2022
2022
2021
2021
Not
Income - unrestricted funds
Fees
Grants
Net Fundraising Income- note 1
Donations & Gift Aid - note 2
Interest Received
24.022
33.026
40
3.068
164
33,572
47,464
451
Total Incomo - unro$trictod
60,321
81,490
Expenditure

Staff Pay
Pension
TaxlNI
Training
Resources- note 2
Uniforms
Admin & Govemmenl Fees
Rent
Telephone & Intemel
Premises
Advertising
Accounting
Insurance
Total Expenditure
54.563
857
1,641
491
4.395
51
70
5.477
62.632
639
3,335
313
5,920
98
140
5,121
394
66
30
480
733
73
100
348
754
69.204
79.901
Surplus Income l (Excess Expenditure)
note 3
{8.8831
1.589

Note 1 fundraising summary.
Most of the money raised in fundraising is done in cash & then used as petty cash lo save on trips
to the bank so the accounts don't show accurately as we run on a cash basis.
income
£14.00
expenses net
£0.00 £14.00 "Expenses £0 as bought in previous year
£139.0
T-shirts
Photography
sessiofls
Christmas
nativity
Molhe¢s day
Falherfs day
movie night
uv disco
graduationl
class photos
End of lemi
graduation &
party
£174.1)0
£35.00
£100.0
£100.1)0
£73.50
£52.50
£35.1)0
£90.00
£0.00
£55.00 £18.50
£40.00 £12.50
£30.00
£5.00
£20.00 £70.00
£160.0
£195.00
£35.00
-£179.0 ' agreed thal fundraising from photosl discol
O movie would be used lo fund party & graduation
£340.0
£85.00
£819.0
£264.00
£479.00
Note 2 - We bided for money from Thorley P￿school and received £3000. Spending was used as
defined in our bid to pay for the new Wendy house. Tiny Miles. specifi¢ staff development & training
activities. These costs are included under resources and staff training.
Note3-
The overspend was on stsffing because of a low birth rate where the drop in numbers and
granufees income wasn't matched by stsffing. Unfortunately the impact of the reduction in grants
from county council only became apparent later on in our finance year due lo Hertfordshire County
Council over payments in August, September, October 2022 & January, February 2023 with
corresponding claw backs later on in the year (no payments of grants amounting lo approximately
£13,000
10. Acceptance of accounts -
Helen Allum and Amy Second
11. Any questions (should ideally be previously submitted)
12. Resignation of current committee
No Resignations.

13. Nominations and election of new committee members and roles (Chairpersonl Treasurerl Secretaryl
fundraising)
Helen Allum I Chairperson) second by Amy
Craig - Secretery Second by Helen
Jo - Fundraising
Craig, Emily. Jo. Hayley. Second by Amy- Nominated Committee.
Emily- Parent
Helen and Craig Affiliate member
14. Items for discussionlproposals {agreement of current PIPI
Continue with Tapestry for ts'me being and agreement Pre-school Improvement Plan for next
academic year
15. Date and time agreed for the first meets'ng of the new ￿Mmittee-
6. of December 2023 -

8. Presentation of accounts
23124
22123
21122
Capital AcGount
Balances Brought Fo￿ard
Current Account
10,963
20,010
18,42
Savings Account
26.465
26,301
26,29
37.428
46,311
44,72
Total Income- Unrestricted
118.6
32
60.321
81,06
Total Expenditure
89,04
69,204
79,47
(Excess) of Expenditure
over Income
29.58
-8,883
1,589
Total Capital- Unrestricted 67,01
Funds
37,428
46,311
Represented by Bank
Accounts
Current Account
40.258
10.963
20,01
Savings Account
26,756
26,465
26,30
67,013
37,428
46,311
Notes
1 Currenl 8¢x￿nt indudes 2912220 of 106$ granl Money
£463.29 excess of expenditure 8djus18d for 106s gr8nt1£29122.2 rem8ining 31181241

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8. Presentation of accounts
23124
22123
21122
Capital AcGount
Balances Brought Fo￿ard
Current Account
10,963
20,010
18,42
Savings Account
26.465
26,301
26,29
37.428
46,311
44,72
Total Income- Unrestricted
118.6
32
60.321
81,06
Total Expenditure
89,04
69,204
79,47
(Excess) of Expenditure
over Income
29.58
-8,883
1,589
Total Capital- Unrestricted 67,01
Funds
37,428
46,311
Represented by Bank
Accounts
Current Account
40,258
10.963
20,01
Savings Account
26,756
26,465
26,30
67,013
37,428
46,311
Notes
1 Currenl 8¢x￿nt indudes 2912220 of 106$ granl Money
£463.29 excess of expenditure 8djus18d for 106s gr8nt1£29122.2 rem8ining 31181241

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(HARITY COMMISSION
FOR WJLAND AND WALES
Independent examinerfs report on the
accounts
Report to tho trustees
8clFcE)U
On arx¢)unts lor the ygar
2 Isi ALLth£T 2oiLF
Charity no
(Ir any)
Set out on pages
I reFQrt to the tsustees on my examination of th8 accounts of the above
chartty (Ihg Trusf) for the yaar ermled :.,.;
Rosponslbilities and basis As Ihe charivs trustees, you are responsible for the preparation of the
of report
a(£ounts in a(xordance with the requirements of the Charities Act 2011
[￿he Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my ex8mination, I
hav8 followe(l all the applicab￿ Dir8ctions gNen by the Charity Commission
under section 145(5Xbl of the ACL
Independent examinefs tThe charitys gross inQ￿le exceeded £250,000 and l am qualified to
statement under1ake the examination by being a qualrfred member of linS￿t name of
applicable listed IxJdy]]. Delete I l rfnot applicable.
I have ￿)Mpleted my examSnation. I confim that no material matters h8ve
come lo my attention in cx)nnection with th6 examination (other than that
disclosed tek)w") which giv&% me cause to believe that in, any material
the acwunting records wore W kept in accnrdanc8 With section 130
of Ihe Charibes Act: or
the accounts not a(xord with the accounting records,. or
the accx)unts did not comply with the applicable requirements
(￿cerning the form and content ol ac¢ouTrls sel out in the Charit195
(Accounts and Reports) RegulatiJ)n8 2008 other than any requirement
that the acccmjnts giv8 a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other mattèrs in connection
¥Mth the examination to which attention should be drawn in this report in
order to enaLSe a proper understsnding of the accounts to be reached.
. Plèase delete the words in the brnckets rfth8y do not apply.
Date".
Signed:
Name:
JSEMARY EusptQCTh W ￿0￿*¥(1[￿S
Relevant professlonal
qualifi¢ation{s) or body (if
any):
IER
Oct 2018

Address:
7 3
CPD
CIisT &￿SS￿ ¥
Only complete if the examiner needs to highlight material matters of concem
(see CC32. Independent examination of ctsrity accourrts: directions and
guidance for examiners).
Give hero brlef detalls
of any Items that tha
examiner wishes to
dlsclosq.
IER
Oct 2018