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2025-04-05-accounts

VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) TRUSTEE’S ANNUAL REPORT FOR THE PERIOD START : 01 APR 2024 END : 31 MAR 2025
OBJECTIVES AND ACTIVITIES
SORP REFERENCE
Summary of the purposes of the
charity as set out in its governing
document		 Para 1.17 The object of the CIO is to run Vine Hall as a
community hall on behalf of Elmbridge Borough
Council.
Summary of the main activities in
relation to those purposes for the
public beneft, in particular, the
activities, projects or services
identifed in the accounts.
 Para 1.17 and 1.19 The hall is run to beneft the residents of the Molesey
community and the surrounding areas in the
interests of social welfare for recreation and
leisure time occupation, with the objective of
improving the conditions of life for the residents.
Sports clubs, social clubs and activity groups are
available.
Statement confrming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic beneft		 Para 1.18 The trustees have had regard to the guidance issued
by the Charity Commission on public beneft.
ACHIEVEMENTS AND PERFORMANCE
Summary of the main achievements
of the charity, identifying the
diference the charity’s work has
made to the circumstances of its
benefciaries and any wider benefts
to society as a whole.		 Para 1.20 The Vine Hall Community Group CIO was registered
on 05 Aug 2021 in response to Elmbridge Borough
Council’s move to close and sell Vine Hall. The CIO
now runs Vine Hall on behalf of the council. Since
taking on the running of the hall, we have been able
to recommission and improve the existing facilities
and reopen the hall to be used by the local
community, for example for exercise classes,
musical theatre societies, parent and toddler social
groups etc, as well as reach out to new prospective
hirers. We have also been able to ofer some
charitable hires, for example to the NHS for their
blood donation drives and to the local scoutgroup.
FINANCIAL REVIEW
Review of the charity’s fnancial
position at the end of theperiod		 Para 1.21 The CIO is in a comfortable position with unrestricted
reserves of £38,363.
Statement explaining the policy for
holding reserves stating why they are
held		 Para 1.22 Reserves are held to cover unforeseen day-to-day
operational costs/emergency repairs. They may
also cover general day-to-day operational costs in
the event of delayedpayments byhirers.
Amount of reserves held Para 1.22 We aim to hold reserves to cover at least one month
of overheads, plus at least £15,000 in the event of a
signifcant repair (e.g. roof repair or replacement
boiler) being needed. Anything over this amount will
most likely go towards our plans to improve our EPC
rating in line with the council’s aim to be carbon
neutral by 2030, as well as general improvements to
the hall.
Reasons for holdingzero reserves Para 1.22 N/A
Details of fund materiallyin defecit Para 1.24 N/A
ADDITIONAL INFORMATION
The charity’s principal sources of
funds(includinganyfundraising)		 Para 1.47 Income from hall hire, donations from local residents
andgrants from local councillors
Investment policy and objectives
including any social investment policy
adopted		 Para 1.46 The CIO does not make investments.
A description of the principal risks
facing the charity		 Para 1.46 The principal risks facing the charity are primarily the
current nationwide cost of living crisis (as many
classes that take place in the hall would be
considered a luxury in those terms), as well as
infrastructure issues(for example,the boiler,which is

an old and not widely supported model, and would be an expensive replacement if it were to fail and would mean the hall could not be hired whilst it was repaired/replaced). It would also be a concern if local grants/funding were to become unavailable through the local government reorganisation.

STRUCTURE, GOVERNANCE AND MANAGEMENT

an old and not widely supported model, and would
be an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was
repaired/replaced). It would also be a concern if local
grants/funding were to become unavailable through
the localgovernment reorganisation.		 an old and not widely supported model, and would
be an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was
repaired/replaced). It would also be a concern if local
grants/funding were to become unavailable through
the localgovernment reorganisation.		 an old and not widely supported model, and would
be an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was
repaired/replaced). It would also be a concern if local
grants/funding were to become unavailable through
the localgovernment reorganisation.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Type ofgoverningdocument Para 1.25 Constitution
How is the charityconstituted? Para 1.25 The charityis a CIO
Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustee		 Para 1.25 Charity Trustees can be co-opted through the year by
existing Trustees. Trustees are formally
elected at the AGM.
REFERENCE AND ADMINISTRATIVE DETAILS
Charityname Vine Hall CommunityGroup
Other names the charityuses N/A
Charitynumber 1195408
Charity’sprincipal address Vine Hall,Vine Road,East Molesey,KT8 9LF
NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY
Name Ofice Dates Acted (if not for the
whole year)		 Names of person (or body)
entitled to appoint trustee
(if any)
Patrick Gormley Chair - -
SarahQuick Treasurer - -
ElinorQuick Secretary - -
Ryan Levitt Trustee - -
CORPORATE TRUSTEES — NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED
N/A
NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY
N/A
FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS
Description of the assets held in this
capacity		 N/A
Name and objects of the charity on
whose behalf the assets are held and
how this falls with the custodian
charity’s objects		 N/A
Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets		 N/A
EXEMPTIONS FROM DISCLOSURE
N/A
DECLARATIONS
The trustees declare that theyhave approved the trustees’ report above
Signed on behalf of the charity’s trustees(electronically)
Signatures: PatrickGormley Elinor Quick
Full names: Patrick Gormley ElinorQuick
Position: Chairman Secretary
Date: 05 Feb 2026 05 Feb 2026
Description of the assets held in this
capacity		 N/A
Name and objects of the charity on
whose behalf the assets are held and
how this falls with the custodian		 N/A
charity’s objects
Details of arrangements for safe
custody and segregation of such N/A
assets from the charity’s own assets
EXEMPTIONS FROM DISCLOSURE
N/A
DECLARATIONS
The trustees declare that theyhave approved the trustees’ report above
Signed on behalf of the charity’s trustees(electronically)
Signatures: PatrickGormley Elinor Quick
Full names: Patrick Gormley ElinorQuick
Position: Chairman Secretary
Date: 05 Feb 2026 05 Feb 2026
Vine Hall Community Group
Charity Name		 Vine Hall Community Group
Charity Name		 Vine Hall Community Group
Charity Name		 1195408
No (if any)		 1195408
No (if any)		 1195408
No (if any)		 CC16a
For the period
from		 1/4/2024
Period start date		 To 31/03/2025
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
26,132
67
-
-
-
-
-
-
26,199
-
-
-
26,199
5,945
7,462
2,050
60
-
-
-
-
-
15,517
-
-
-
15,517
10,682
-
27,681
38,363		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
26,132
67
-
-
-
-
-
-
26,199
-
-
-
26,199
5,945
7,462
2,050
60
-
-
-
-
-
15,517
-
-
-
15,517

10,682		 Last year
to the nearest £
Hall hire income(includes deposits) 26,132 -
Interest 67 -
- -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 26,199 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
Utilitybills 5,945 -
Runningcosts/Maintenance 7,462 -
Hall deposit & hire refunds 2,050 -
Bank fees 60 -
- -
- -
- -
- -
- -
**Sub total ** 15,517 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
10,682 - -
10,682		 -
- - - - -
27,681 - - 27,681 -
38,363 - - 38,363 -

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 RYAN LEVITT (ELECTRONICALLY)
Signature
SarahQuick(signed electronically)
Details
Cash in bank account
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
38,363
-
-
-
-
-
38,363
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
SARAHQUICK
RYAN LEVITT		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
SarahQuick(signed electronically) SARAHQUICK 1/2/2026
RYAN LEVITT (ELECTRONICALLY) RYAN LEVITT 2/2/2026

CCXX R2 accounts (SS)

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Vine Hall Community Group On accounts for the year Mar 2025 Charity no 1195408 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Alys Sawell Date: 3/2/2026 Name: Alys Sawell – A.C.M.A Relevant professional Member of the Chartered Institute of Management Accountants qualification(s) or body (if any): Address: 3 Challoners Close East Molesey Surrey KT8 0DW

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER