## VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) **TRUSTEE’S ANNUAL REPORT FOR THE PERIOD START** : 01 APR 2024 **END** : 31 MAR 2025 |||| |---|---|---| |**OBJECTIVES AND ACTIVITIES**||| ||**SORP REFERENCE**|| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The object of the CIO is to run Vine Hall as a
community hall on behalf of Elmbridge Borough
Council.
| |Summary of the main activities in
relation to those purposes for the
public beneft, in particular, the
activities, projects or services
identifed in the accounts.
|Para 1.17 and 1.19|The hall is run to beneft the residents of the Molesey
community and the surrounding areas in the
interests of social welfare for recreation and
leisure time occupation, with the objective of
improving the conditions of life for the residents.
Sports clubs, social clubs and activity groups are
available.| |Statement confrming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic beneft|Para 1.18|The trustees have had regard to the guidance issued
by the Charity Commission on public beneft.| |**ACHIEVEMENTS AND PERFORMANCE**||| |Summary of the main achievements
of the charity, identifying the
diference the charity’s work has
made to the circumstances of its
benefciaries and any wider benefts
to society as a whole.|Para 1.20|The Vine Hall Community Group CIO was registered
on 05 Aug 2021 in response to Elmbridge Borough
Council’s move to close and sell Vine Hall. The CIO
now runs Vine Hall on behalf of the council. Since
taking on the running of the hall, we have been able
to recommission and improve the existing facilities
and reopen the hall to be used by the local
community, for example for exercise classes,
musical theatre societies, parent and toddler social
groups etc, as well as reach out to new prospective
hirers. We have also been able to ofer some
charitable hires, for example to the NHS for their
blood donation drives and to the local scoutgroup.| |**FINANCIAL REVIEW**
||| |Review of the charity’s fnancial
position at the end of theperiod|Para 1.21|The CIO is in a comfortable position with unrestricted
reserves of £38,363.| |Statement explaining the policy for
holding reserves stating why they are
held|Para 1.22|Reserves are held to cover unforeseen day-to-day
operational costs/emergency repairs. They may
also cover general day-to-day operational costs in
the event of delayedpayments byhirers.| |Amount of reserves held|Para 1.22|We aim to hold reserves to cover at least one month
of overheads, plus at least £15,000 in the event of a
signifcant repair (e.g. roof repair or replacement
boiler) being needed. Anything over this amount will
most likely go towards our plans to improve our EPC
rating in line with the council’s aim to be carbon
neutral by 2030, as well as general improvements to
the hall.| |Reasons for holdingzero reserves|Para 1.22|N/A| |Details of fund materiallyin defecit|Para 1.24|N/A| |**ADDITIONAL INFORMATION**||| |The charity’s principal sources of
funds(includinganyfundraising)|Para 1.47|Income from hall hire, donations from local residents
andgrants from local councillors| |Investment policy and objectives
including any social investment policy
adopted|Para 1.46|The CIO does not make investments.| |A description of the principal risks
facing the charity|Para 1.46|The principal risks facing the charity are primarily the
current nationwide cost of living crisis (as many
classes that take place in the hall would be
considered a luxury in those terms), as well as
infrastructure issues(for example,the boiler,which is| an old and not widely supported model, and would be an expensive replacement if it were to fail and would mean the hall could not be hired whilst it was repaired/replaced). It would also be a concern if local grants/funding were to become unavailable through the local government reorganisation. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** |||||an old and not widely supported model, and would
be an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was
repaired/replaced). It would also be a concern if local
grants/funding were to become unavailable through
the localgovernment reorganisation.|an old and not widely supported model, and would
be an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was
repaired/replaced). It would also be a concern if local
grants/funding were to become unavailable through
the localgovernment reorganisation.|an old and not widely supported model, and would
be an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was
repaired/replaced). It would also be a concern if local
grants/funding were to become unavailable through
the localgovernment reorganisation.| |---|---|---|---|---|---|---| |**STRUCTURE, GOVERNANCE AND MANAGEMENT**||||||| |Type ofgoverningdocument||Para 1.25||Constitution||| |How is the charityconstituted?||Para 1.25||The charityis a CIO||| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustee||Para 1.25||Charity Trustees can be co-opted through the year by
existing Trustees. Trustees are formally
elected at the AGM.||| |**REFERENCE AND ADMINISTRATIVE DETAILS**||||||| |Charityname||Vine Hall CommunityGroup||||| |Other names the charityuses||N/A||||| |Charitynumber||1195408||||| |Charity’sprincipal address||Vine Hall,Vine Road,East Molesey,KT8 9LF||||| |**NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY**||||||| |Name|Ofice||Dates Acted (if not for the
whole year)|||Names of person (or body)
entitled to appoint trustee
(if any)| |Patrick Gormley|Chair||-|||-| |SarahQuick|Treasurer||-|||-| |ElinorQuick|Secretary||-|||-| |Ryan Levitt|Trustee||-|||-| |**CORPORATE TRUSTEES — NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED**||||||| |N/A||||||| |**NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY**||||||| |N/A||||||| |**FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS**||||||| |Description of the assets held in this
capacity||N/A||||| |Name and objects of the charity on
whose behalf the assets are held and
how this falls with the custodian
charity’s objects||N/A||||| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets||N/A||||| |**EXEMPTIONS FROM DISCLOSURE**||||||| |N/A||||||| |**DECLARATIONS**||||||| |The trustees declare that theyhave approved the trustees’ report above||||||| |Signed on behalf of the charity’s trustees(electronically)||||||| |Signatures:||_PatrickGormley_|||_Elinor Quick_|| |Full names:||Patrick Gormley|||ElinorQuick|| |Position:||Chairman|||Secretary|| |Date:||05 Feb 2026|||05 Feb 2026|| |Description of the assets held in this
capacity|N/A|| |---|---|---| |Name and objects of the charity on||| |whose behalf the assets are held and
how this falls with the custodian|N/A|| |charity’s objects||| |Details of arrangements for safe||| |custody and segregation of such|N/A|| |assets from the charity’s own assets||| |**EXEMPTIONS FROM DISCLOSURE**||| |N/A||| |**DECLARATIONS**||| |The trustees declare that theyhave approved the trustees’ report above||| |Signed on behalf of the charity’s trustees(electronically)||| |Signatures:|_PatrickGormley_|_Elinor Quick_| |Full names:|Patrick Gormley|ElinorQuick| |Position:|Chairman|Secretary| |Date:|05 Feb 2026|05 Feb 2026| ||**Vine Hall Community Group**
**Charity Name**|**Vine Hall Community Group**
**Charity Name**|**Vine Hall Community Group**
**Charity Name**|**1195408**
**No (if any)**|**1195408**
**No (if any)**|**1195408**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|1/4/2024
Period start date|**To**||31/03/2025
Period end date||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**26,132**
**67**
**-**
**-**
**-**
**-**
**-**
**-**
**26,199**
**-**
**-**
**-**
**26,199**
**5,945**
**7,462**
**2,050**
**60**
**-**
**-**
**-**
**-**
**-**
**15,517**
**-**
**-**
**-**
**15,517**
**10,682**
**-**
**27,681**
**38,363**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**26,132**
**67**
**-**
**-**
**-**
**-**
**-**
**-**
**26,199**
**-**
**-**
**-**
**26,199**
**5,945**
**7,462**
**2,050**
**60**
**-**
**-**
**-**
**-**
**-**
**15,517**
**-**
**-**
**-**
**15,517**

**10,682**||**Last year**
**to the nearest £**| |Hall hire income(includes deposits)|**26,132**||||||**-**| |Interest|**67**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**26,199**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Utilitybills|**5,945**||||||**-**| |Runningcosts/Maintenance|**7,462**||||||**-**| |Hall deposit & hire refunds|**2,050**||||||**-**| |Bank fees|**60**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**15,517**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**10,682**|**-**|**-**||
**10,682**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**27,681**|**-**|**-**||**27,681**||**-**| ||**38,363**|**-**|**-**||**38,363**||**-**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|RYAN LEVITT (ELECTRONICALLY)
Signature
SarahQuick(signed electronically)
**Details**
Cash in bank account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**38,363**
**-**
**-**
**-**
**-**
**-**
**38,363**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
SARAHQUICK
RYAN LEVITT|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||SarahQuick(signed electronically)|SARAHQUICK|1/2/2026| ||RYAN LEVITT (ELECTRONICALLY)|RYAN LEVITT|**2/2/2026**| CCXX R2 accounts (SS) 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Vine Hall Community Group **On accounts for the year** Mar 2025 **Charity no** 1195408 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** Alys Sawell **Date:** 3/2/2026 **Name:** Alys Sawell – A.C.M.A **Relevant professional** Member of the Chartered Institute of Management Accountants **qualification(s) or body (if any): Address:** 3 Challoners Close East Molesey Surrey KT8 0DW **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**