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2024-04-05-accounts

VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) TRUSTEE’S ANNUAL REPORT FOR THE PERIOD START : 01 APR 2023 END : 31 MAR 2024

OBJECTIVES AND ACTIVITIES

OBJECTIVES AND ACTIVITIES OBJECTIVES AND ACTIVITIES OBJECTIVES AND ACTIVITIES
SORP REFERENCE
Summary of the purposes of the charity as set out
in its governing document		 Para 1.17 The object of the CIO is to run Vine Hall as a
community hall on behalf of Elmbridge Borough
Council.
Summary of the main activities in relation to those
purposes for the public beneft, in particular, the
activities, projects or services identifed in the
accounts.
 Para 1.17 and 1.19 The hall is run to beneft the residents of the
Molesey community and the surrounding areas in
the interests of social welfare for recreation and
leisure time occupation, with the objective of
improving the conditions of life for the residents.
Sports clubs, social clubs and activity groups are
available.
Statement confrming whether the trustees have
had regard to the guidance issued by the Charity
Commission onpublic beneft		 Para 1.18 The trustees have had regard to the guidance
issued by the Charity Commission on public
beneft.
ACHIEVEMENT AND PERFORMANCE
Summary of the main achievements of the charity,
identifying the diference the charity’s work has
made to the circumstances of its benefciaries
and any wider benefts to society as a whole.		 Para 1.20 The CIO runs Vine Hall on behalf of the council.
Throughout the period we have enabled the hall to
be used by the local community, for example for
exercise classes, musical theatre societies, parent
and toddler social groups etc, as well as reach out
to new prospective hirers. The successful running
of the hall has also enabled us to ofer charitable
hires at a discounted or free rate to other charities
and local/national good causes. We have also
worked to improve the facilities in the hall, notably
this year we successfully applied for funding to
replace the sound system in the hall.
FINANCIAL REVIEW
Review of the charity’s fnancial position at the
end of theperiod		 Para 1.21 The CIO is in a comfortable position with
unrestricted reserves of £27,681.
Statement explaining the policy for holding
reserves stating why they are held		 Para 1.22 Reserves are held to cover unforeseen day-to-day
operational costs/emergency repairs. They may
also cover general day-to-day operational costs in
the event of delayedpayments byhirers.
Amount of reserves held Para 1.22 We aim to hold reserves to cover at least one
month of overheads, plus £15,000 in the event of
a signifcant repair (e.g. roof repair or replacement
boiler) being needed. Anything over this amount
will most likely go towards our plans to improve
our EPC rating in line with the council’s aim to be
carbon neutral by 2030 and general improvements
to the hall.
Reasons for holdingzero reserves
 Para 1.22 N/A
Details of fund materiallyin defcit Para 1.24 N/A
ADDITIONAL INFORMATION
The charity’s principal sources of funds (including
anyfundraising)		 Para 1.47 Income from hall hire, donations from local
residents andgrants from local councillors
Investment policy and objectives including any
social investmentpolicyadopted		 Para 1.46 The CIO does not make investments.
A description of the principal risks facing the
charity		 Para 1.46 The principal risks facing the charity are primarily
the current nationwide cost of living crisis (as
many classes that take place in the hall would be
considered a luxury in those terms), as well as
infrastructure issues (for example, the boiler,
which is old and not widely supported, and
would be an expensive replacement if it were to
fail and would mean the hall could not be hired
whilst it was repaired/replaced). It would also be a
concern if local grants/funding were to become
unavailable.		 fail and would mean the hall could not be hired
whilst it was repaired/replaced). It would also be a
concern if local grants/funding were to become
unavailable.		 fail and would mean the hall could not be hired
whilst it was repaired/replaced). It would also be a
concern if local grants/funding were to become
unavailable.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Type ofgoverningdocument Para 1.25 Constitution
How is the charityconstituted? Para 1.25 The charityis a CIO
Trustee selection methods including details of any
constitutional provisions e.g. election to post or
name of any person or body entitled to appoint
one or more trustee		 Para 1.25 Charity Trustees can be co-opted through the year
by existing Trustees. Trustees are formally elected
at the AGM. All trustees have agreed to continue.
REFERENCE AND ADMINISTRATIVE DETAILS
Charityname Vine Hall CommunityGroup
Other names the charityuses N/A
Charitynumber 1195408
Charity’sprincipal address Vine Hall,Vine Road,East Molesey,KT8 9LF
NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY
Name Ofice Dates Acted (if not for the whole
year)		 Names of person (or body) entitled
to appoint the trustee(if any)
Patrick Gormley Chair - -
SarahQuick Treasurer - -
ElinorQuick Secretary - -
Ryan Levitt Trustee - -
CORPORATE TRUSTEES – NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED
N/A
NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY
N/A
FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS
Description of the assets held in this
capacity		 N/A
Name and objects of the charity on
whose behalf the assets are held and
how this falls with the custodian
charity’s objects		 N/A
Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets		 N/A
EXEMPTIONS FROM DISCLOSURE
N/A
DECLARATIONS
The trustees declare that theyhave approved the trustees’ report above
Signed on behalf of the charity’s trustees(electronically)
Signatures: PatrickGormley Elinor Quick
Full names: Patrick Gormley ElinorQuick
Position: Chairman Secretary
Date: 04 Feb 2025 04 Feb 2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Vine Hall Community Group On accounts for the year Mar 2024 Charity no 1195408 ended (if any) Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Alys Sawell Date: 3/12/2024 Name: Alys Sawell – A.C.M.A Relevant professional Member of the Chartered Institute of Management Accountants qualification(s) or body (if any): Address: 3 Challoners Close East Molesey Surrey KT8 0DW

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER

Charity Name
Vine Hall Community Group		 Charity Name
Vine Hall Community Group		 Charity Name
Vine Hall Community Group		 No (if any) No (if any) CC16a
For the period
from		 Period start date
01/04/2023		 To Period end date
31/03/2024
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
150
28,778
1,836
56
-
-
-
-

30,820
-
-
-
30,820
11,499
12,003
2,067
60
-
-
-
-
-
25,629		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
150
28,778
1,836
56
-
-
-
-
30,820
-
-
-
30,820
11,499
12,003
2,067
60
-
-
-
-
-
25,629		 Last year
to the nearest £
Donations 150 -
Hall hire income (includes deposits) 28,778 -
Grants 1,836 -
Interest 56 -
- -
- -
- -
- -
Sub total(Gross income for
AR)
30,820		 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
Utility bills 11,499 - - 11,499 -
Running costs/maintenance 12,003 - - 12,003 -
Hall deposit & hire refunds 2,067 - - 2,067 -
Bank fees 60 - - 60 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 25,629 - - 25,629 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 25,629 - - 25,629 -
Net of receipts/(payments) 5,191 - - 5,191 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 22,490 - - 22,490 -
Cash funds this year end 27,681 - - 27,681 -

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds		 Details
Cash in bank account		 Unrestricted
funds
to nearest £
27,681
-		 Restricted
funds
to nearest £
-
-		 Endowment
funds
to nearest £
Cash in bank account 27,681 - -
- - -
- - -
Total cash funds 27,681 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
Sarah Quick(signed electronically) SARAH QUICK 24/08/2024
Ryan Levitt (Signed Electronically) Ryan Levitt
02/09/2024