## VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) **TRUSTEE’S ANNUAL REPORT FOR THE PERIOD START** : 01 APR 2023 **END** : 31 MAR 2024 ## **OBJECTIVES AND ACTIVITIES** |**OBJECTIVES AND ACTIVITIES**|**OBJECTIVES AND ACTIVITIES**|**OBJECTIVES AND ACTIVITIES**| |---|---|---| ||**SORP REFERENCE**|| |Summary of the purposes of the charity as set out
in its governing document|Para 1.17|The object of the CIO is to run Vine Hall as a
community hall on behalf of Elmbridge Borough
Council.
| |Summary of the main activities in relation to those
purposes for the public beneft, in particular, the
activities, projects or services identifed in the
accounts.
|Para 1.17 and 1.19|The hall is run to beneft the residents of the
Molesey community and the surrounding areas in
the interests of social welfare for recreation and
leisure time occupation, with the objective of
improving the conditions of life for the residents.
Sports clubs, social clubs and activity groups are
available.| |Statement confrming whether the trustees have
had regard to the guidance issued by the Charity
Commission onpublic beneft|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
beneft.| |**ACHIEVEMENT AND PERFORMANCE**||| |Summary of the main achievements of the charity,
identifying the diference the charity’s work has
made to the circumstances of its benefciaries
and any wider benefts to society as a whole.|Para 1.20|The CIO runs Vine Hall on behalf of the council.
Throughout the period we have enabled the hall to
be used by the local community, for example for
exercise classes, musical theatre societies, parent
and toddler social groups etc, as well as reach out
to new prospective hirers. The successful running
of the hall has also enabled us to ofer charitable
hires at a discounted or free rate to other charities
and local/national good causes. We have also
worked to improve the facilities in the hall, notably
this year we successfully applied for funding to
replace the sound system in the hall.| |**FINANCIAL REVIEW**
||| |Review of the charity’s fnancial position at the
end of theperiod|Para 1.21|The CIO is in a comfortable position with
unrestricted reserves of £27,681.| |Statement explaining the policy for holding
reserves stating why they are held|Para 1.22|Reserves are held to cover unforeseen day-to-day
operational costs/emergency repairs. They may
also cover general day-to-day operational costs in
the event of delayedpayments byhirers.| |Amount of reserves held|Para 1.22|We aim to hold reserves to cover at least one
month of overheads, plus £15,000 in the event of
a signifcant repair (e.g. roof repair or replacement
boiler) being needed. Anything over this amount
will most likely go towards our plans to improve
our EPC rating in line with the council’s aim to be
carbon neutral by 2030 and general improvements
to the hall.| |Reasons for holdingzero reserves
|Para 1.22|N/A| |Details of fund materiallyin defcit|Para 1.24|N/A| |**ADDITIONAL INFORMATION**||| |The charity’s principal sources of funds (including
anyfundraising)|Para 1.47|Income from hall hire, donations from local
residents andgrants from local councillors| |Investment policy and objectives including any
social investmentpolicyadopted|Para 1.46|The CIO does not make investments.| |A description of the principal risks facing the
charity|Para 1.46|The principal risks facing the charity are primarily
the current nationwide cost of living crisis (as
many classes that take place in the hall would be
considered a luxury in those terms), as well as
infrastructure issues (for example, the boiler,
which is old and not widely supported, and
would be an expensive replacement if it were to| |||||fail and would mean the hall could not be hired
whilst it was repaired/replaced). It would also be a
concern if local grants/funding were to become
unavailable.|fail and would mean the hall could not be hired
whilst it was repaired/replaced). It would also be a
concern if local grants/funding were to become
unavailable.|fail and would mean the hall could not be hired
whilst it was repaired/replaced). It would also be a
concern if local grants/funding were to become
unavailable.| |---|---|---|---|---|---|---| |**STRUCTURE, GOVERNANCE AND MANAGEMENT**||||||| |Type ofgoverningdocument|||Para 1.25|Constitution||| |How is the charityconstituted?|||Para 1.25|The charityis a CIO||| |Trustee selection methods including details of any
constitutional provisions e.g. election to post or
name of any person or body entitled to appoint
one or more trustee|||Para 1.25|Charity Trustees can be co-opted through the year
by existing Trustees. Trustees are formally elected
at the AGM. All trustees have agreed to continue.||| |**REFERENCE AND ADMINISTRATIVE DETAILS**||||||| |Charityname|||Vine Hall CommunityGroup|||| |Other names the charityuses|||N/A|||| |Charitynumber|||1195408|||| |Charity’sprincipal address|||Vine Hall,Vine Road,East Molesey,KT8 9LF|||| |**NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY**||||||| |Name|Ofice||Dates Acted (if not for the whole
year)|||Names of person (or body) entitled
to appoint the trustee(if any)| |Patrick Gormley|Chair||-|||-| |SarahQuick|Treasurer||-|||-| |ElinorQuick|Secretary||-|||-| |Ryan Levitt|Trustee||-|||-| |**CORPORATE TRUSTEES – NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED**||||||| |N/A||||||| |**NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY**||||||| |N/A||||||| |**FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS**||||||| |Description of the assets held in this
capacity||N/A||||| |Name and objects of the charity on
whose behalf the assets are held and
how this falls with the custodian
charity’s objects||N/A||||| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets||N/A||||| |**EXEMPTIONS FROM DISCLOSURE**||||||| |N/A||||||| |**DECLARATIONS**||||||| |The trustees declare that theyhave approved the trustees’ report above||||||| |Signed on behalf of the charity’s trustees(electronically)||||||| |Signatures:||_PatrickGormley_|||_Elinor Quick_|| |Full names:||Patrick Gormley|||ElinorQuick|| |Position:||Chairman|||Secretary|| |Date:||04 Feb 2025|||04 Feb 2025|| **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Vine Hall Community Group **On accounts for the year** Mar 2024 **Charity no** 1195408 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** Alys Sawell **Date:** 3/12/2024 **Name:** Alys Sawell – A.C.M.A **Relevant professional** Member of the Chartered Institute of Management Accountants **qualification(s) or body (if any): Address:** 3 Challoners Close East Molesey Surrey KT8 0DW ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** ||**Charity Name**
**Vine Hall Community Group**|**Charity Name**
**Vine Hall Community Group**|**Charity Name**
**Vine Hall Community Group**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01/04/2023|**To**||Period end date
31/03/2024|| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**150**
**28,778**
**1,836**
**56**
**-**
**-**
**-**
**-**

**30,820**
**-**
**-**
**-**
**30,820**
**11,499**
**12,003**
**2,067**
**60**
**-**
**-**
**-**
**-**
**-**
**25,629**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**150**
**28,778**
**1,836**
**56**
**-**
**-**
**-**
**-**
**30,820**
**-**
**-**
**-**
**30,820**
**11,499**
**12,003**
**2,067**
**60**
**-**
**-**
**-**
**-**
**-**
**25,629**|**Last year**
**to the nearest £**| |Donations|**150**|||||**-**| |Hall hire income (includes deposits)|**28,778**|||||**-**| |Grants|**1,836**|||||**-**| |Interest|**56**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**30,820**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Utility bills|**11,499**|**-**|**-**||**11,499**|**-**| |Running costs/maintenance|**12,003**|**-**|**-**||**12,003**|**-**| |Hall deposit & hire refunds|**2,067**|**-**|**-**||**2,067**|**-**| |Bank fees|**60**|**-**|**-**||**60**|**-**| ||**-**|**-**|**-**||**-**|**-**| ||**-**|**-**|**-**||**-**|**-**| ||**-**|**-**|**-**||**-**|**-**| ||**-**|**-**|**-**||**-**|**-**| ||**-**|**-**|**-**||**-**|**-**| |**_Sub total_ **|**25,629**|**-**|**-**||**25,629**|**-**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_**|**25,629**||**-**|||**-**||**25,629**||**-**| |**_Net of receipts/(payments)_**|**5,191**||**-**|||**-**||**5,191**||**-**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**22,490**||**-**||**-**|||**22,490**||**-**| |**_Cash funds this year end_**|**27,681**||**-**|||**-**||**27,681**||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**
Cash in bank account|**Unrestricted**
**funds**
**to nearest £**
**27,681**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| ||Cash in bank account|**27,681**|**-**|**-**| |||**-**|**-**|**-**| ||||**-**||**-**||**-**| |---|---|---|---|---|---|---|---| ||**_Total cash funds_**||**27,681**||**-**||**-**| ||(agree balances with receipts and payments||||||| ||account(s))||OK||OK||OK| ||||**Unrestricted**||**Restricted**||**Endowment**| ||||**funds**||**funds**||**funds**| ||**Details**||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**|||||**-**||**-**| |**charity’s own use**|||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||**Fund to which**||**Amount due**||**When due**| ||**Details**||**liability relates**||**(optional)**||**(optional)**| |**B5 Liabilities**|||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|||Date of
approval| ||Sarah Quick(signed electronically)||SARAH QUICK||||24/08/2024| ||Ryan Levitt (Signed Electronically)||Ryan Levitt||||| ||||||||**02/09/2024**|