2023-04-05-accounts - Vine Hall Community Group

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VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) TRUSTEE’S ANNUAL REPORT FOR THE PERIOD START : 01 APR 2022 END : 31 MAR 2023

OBJECTIVES AND ACTIVITIES	OBJECTIVES AND ACTIVITIES
	SORP REFERENCE
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the CIO is to run Vine Hall as a community hall on behalf of Elmbridge Borough Council.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is run to benefit the residents of the Molesey community and the surrounding areas in the interests of social welfare for recreation and leisure time occupation, with the objective of improving the conditions of life for the residents. Sports clubs, social clubs and activity groups are available.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
ACHIEVEMENTS AND PERFORMANCE
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Vine Hall Community Group CIO was registered on 05 Aug 2021 in response to Elmbridge Borough Council’s move to close and sell Vine Hall. The CIO now runs Vine Hall on behalf of the council. Since taking on the running of the hall, we have been able to recommission and improve the existing facilities and reopen the hall to be used by the local community, for example for exercise classes, musical theatre societies, parent and toddler social groups etc, as well as reach out to new prospective hirers. We have also been able to offer some charitable hires, for example to the NHS for their blood donation drives.
FINANCIAL REVIEW
Review of the charity’s financial position at the end of the period	Para 1.21	The CIO is in a comfortable position with unrestricted reserves of £22,903.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to cover unforeseen day-to-day operational costs/emergency repairs. They may also cover general day-to-day operational costs in the event of delayed payments by hirers.
Amount of reserves held	Para 1.22	We aim to hold reserves to cover at least one month of overheads, plus £15,000 in the event of a significant repair (e.g. roof repair or replacement boiler) being needed. Anything over this amount will most likely go towards our plans to improve our EPC rating in line with the council’s aim to be carbon neutral by 2030..
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in defecit	Para 1.24	N/A
ADDITIONAL INFORMATION
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from hall hire, donations from local residents and grants from local councillors
Investment policy and objectives including any social investment policy adopted	Para 1.46	No investment has been made.
A description of the principal risks facing the charity	Para 1.46	The principal risks facing the charity are primarily the current nationwide cost of living crisis (as many classes that take place in the hall would be considered a luxury in those terms), as well as infrastructure issues (for example, the boiler, which is an old and not widely supported, and would be an expensive replacement if it were to fail and would mean the hall could not be hired whilst it was

repaired/replaced). It would also be a concern if local grants/funding were to become unavailable.

				repaired/replaced). It would also be a concern if local grants/funding were to become unavailable.	repaired/replaced). It would also be a concern if local grants/funding were to become unavailable.	repaired/replaced). It would also be a concern if local grants/funding were to become unavailable.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Type of governing document		Para 1.25		Constitution
How is the charity constituted?		Para 1.25		The charity is a CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustee		Para 1.25		Charity Trustees can be co-opted through the year by existing Trustees. Trustees are formally elected at the AGM.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity name		Vine Hall Community Group
Other names the charity uses		N/A
Charity number		1195408
Charity’s principal address		Vine Hall, Vine Road, East Molesey, KT8 9LF
NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY
Name	Office		Dates Acted (if not for the whole year)			Names of person (or body) entitled to appoint trustee (if any)
Patrick Gormley	Chair		-			-
Sarah Quick	Treasurer		-			-
Elinor Quick	Secretary		-			-
Ryan Levitt	Trustee		-			-
CORPORATE TRUSTEES— NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED
N/A
NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY
N/A
FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS
Description of the assets held in this capacity		N/A
Name and objects of the charity on whose behalf the assets are held and how this falls with the custodian charity’s objects		N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets		N/A
EXEMPTIONS FROM DISCLOSURE
N/A
DECLARATIONS
The trustees declare that they have approved the trustees’report above
Signed on behalf of the charity’s trustees (electronically)
Signatures:		PatrickGormley			Elinor Quick
Full names:		Patrick Gormley			Elinor Quick
Position:		Chairman			Secretary
Date:		27 Feb2024			27 Feb2024

Charity Name Vine Hall Community Group	Charity Name Vine Hall Community Group	Charity Name Vine Hall Community Group	No (if any) 1195408	CC16a
Receipts and payments accounts
For the period from	01/04/2022	To	31/03/2022

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds Total funds to the nearest £ to the nearest £		Last year to the nearest £
Donations	1,627	-	-	1,627	-
Hall hire income(includes deposits)	30,236	-	-	30,236	-
Grants	5,960	-	-	5,960	-
Interest	26	-	-	26	-
*Subtotal*(Gross income for AR)	37,849	-	-	37,849	-

A2 Asset and investment sales, (see table).
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
	37,849	-	-	37,849	-

Utilitybills	7,516	-	-	7,516	-
Runningcosts/maintenance	13,758	-	-	13,758	-
Hall deposit & hire refunds	2,609	-	-	2,609	-
Bank fees	72	-	-	72	-
*Sub total*	23,955	-	-	23,955	-

A4 Asset and investment purchases, (see table)
	-	-	-	-
*Sub total*	-	-	-	-	-
*Total payments*
	23,955	-	-	23,955	-

*Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*	13,894	-	-	13,894	-
	-	-	-	-	-
	9,009	-	-	-	-
	22,903	-	-	13,894	-

Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees	Details		Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	Cash in bank account		22,903	-	-
	*Total cash funds* (agree balances with receipts and payments account(s)) Details		22,903	-	-
			OK	OK	OK
			Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
			-	-	-
	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
				-	-
	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
				-	-
	Details		Fund to which liability relates	Amount due (optional)	When due (optional)
				-

	Signature		Print	Name	Date of approval
	Sarah Quick		SARAH QUICK		27/02/2024
	R. Levitt		RYAN LEVITT		27/02/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Vine Hall Community Group On accounts for the year 31/03/2023 Charity no 1195408 ended (if any) Set out on pages 3 & 4 (remember to include the page numbers of additional sheets)

Responsibilities and I report to the trustees on my examination of the accounts of the above basis of report charity (“the Trust”) for the year ended 31/03/2023 . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Alys Sawell Date: 28 May 2024 Name: Alys Sawell Relevant professional CIMA qualification(s) or body (if any): Address: 3 Challoners Close, East Molesey, Surrey KT8 0DW

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .