## VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) **TRUSTEE’S ANNUAL REPORT FOR THE PERIOD START** : 01 APR 2022 **END** : 31 MAR 2023
|**OBJECTIVES AND ACTIVITIES**|**OBJECTIVES AND ACTIVITIES**||
|---|---|---|
||**SORP REFERENCE**||
|Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The object of the CIO is to run Vine Hall as a
community hall on behalf of Elmbridge Borough
Council.|
|Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|The hall is run to benefit the residents of the
Molesey community and the surrounding areas in
the interests of social welfare for recreation and
leisure time occupation, with the objective of
improving the conditions of life for the residents.
Sports clubs, social clubs and activity groups are
available.|
|Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.|
|**ACHIEVEMENTS AND PERFORMANCE**|||
|Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.|Para 1.20|The Vine Hall Community Group CIO was
registered on 05 Aug 2021 in response to
Elmbridge Borough Council’s move to close and
sell Vine Hall. The CIO now runs Vine Hall on
behalf of the council. Since taking on the running of
the hall, we have been able to recommission and
improve the existing facilities and reopen the hall to
be used by the local community, for example for
exercise classes, musical theatre societies, parent
and toddler social groups etc, as well as reach out
to new prospective hirers. We have also been able
to offer some charitable hires, for example to the
NHS for their blood donation drives.|
|**FINANCIAL REVIEW**|||
|Review of the charity’s financial
position at the end of the period|Para 1.21|The CIO is in a comfortable position with
unrestricted reserves of £22,903.|
|Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|Reserves are held to cover unforeseen day-to-day
operational costs/emergency repairs. They may
also cover general day-to-day operational costs in
the event of delayed payments by hirers.|
|Amount of reserves held|Para 1.22|We aim to hold reserves to cover at least one
month of overheads, plus £15,000 in the event of a
significant repair (e.g. roof repair or replacement
boiler) being needed. Anything over this amount will
most likely go towards our plans to improve our
EPC rating in line with the council’s aim to be
carbon neutral by 2030..|
|Reasons for holding zero reserves|Para 1.22|N/A|
|Details of fund materially in defecit|Para 1.24|N/A|
|**ADDITIONAL INFORMATION**|||
|The charity’s principal sources of
funds (including any fundraising)|Para 1.47|Income from hall hire, donations from local
residents and grants from local councillors|
|Investment policy and objectives
including any social investment
policy adopted|Para 1.46|No investment has been made.|
|A description of the principal risks
facing the charity|Para 1.46|The principal risks facing the charity are primarily
the current nationwide cost of living crisis (as many
classes that take place in the hall would be
considered a luxury in those terms), as well as
infrastructure issues (for example, the boiler, which
is an old and not widely supported, and would be
an expensive replacement if it were to fail and
would mean the hall could not be hired whilst it was|
repaired/replaced). It would also be a concern if local grants/funding were to become unavailable.
|||||repaired/replaced). It would also be a concern if
local grants/funding were to become unavailable.|repaired/replaced). It would also be a concern if
local grants/funding were to become unavailable.|repaired/replaced). It would also be a concern if
local grants/funding were to become unavailable.|
|---|---|---|---|---|---|---|
|**STRUCTURE, GOVERNANCE AND MANAGEMENT**|||||||
|Type of governing document||Para 1.25||Constitution|||
|How is the charity constituted?||Para 1.25||The charity is a CIO|||
|Trustee selection methods including
details of any constitutional
provisions e.g. election to post or
name of any person or body entitled
to appoint one or more trustee||Para 1.25||Charity Trustees can be co-opted through the year
by existing Trustees. Trustees are formally
elected at the AGM.|||
|**REFERENCE AND ADMINISTRATIVE DETAILS**|||||||
|Charity name||Vine Hall Community Group|||||
|Other names the charity uses||N/A|||||
|Charity number||1195408|||||
|Charity’s principal address||Vine Hall, Vine Road, East Molesey, KT8 9LF|||||
|**NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY**|||||||
|Name|Office||Dates Acted (if not for the
whole year)|||Names of person (or body)
entitled to appoint trustee
(if any)|
|Patrick Gormley|Chair||-|||-|
|Sarah Quick|Treasurer||-|||-|
|Elinor Quick|Secretary||-|||-|
|Ryan Levitt|Trustee||-|||-|
|**CORPORATE TRUSTEES— NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED**|||||||
|N/A|||||||
|**NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY**|||||||
|N/A|||||||
|**FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS**|||||||
|Description of the assets held in this
capacity||N/A|||||
|Name and objects of the charity on
whose behalf the assets are held
and how this falls with the custodian
charity’s objects||N/A|||||
|Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets||N/A|||||
|**EXEMPTIONS FROM DISCLOSURE**|||||||
|N/A|||||||
|**DECLARATIONS**|||||||
|The trustees declare that they have approved the trustees’report above|||||||
|Signed on behalf of the charity’s trustees (electronically)|||||||
|Signatures:||_PatrickGormley_|||_Elinor Quick_||
|Full names:||Patrick Gormley|||Elinor Quick||
|Position:||Chairman|||Secretary||
|Date:||27 Feb2024|||27 Feb2024||
|**Charity Name**
**Vine Hall Community Group**|**Charity Name**
**Vine Hall Community Group**|**Charity Name**
**Vine Hall Community Group**|**No (if any)**
**1195408**|**CC16a**|
|---|---|---|---|---|
|**Receipts and payments accounts**|||||
|**For the period**
**from**|01/04/2022|**To**|31/03/2022||
|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**||**Last year**
**to the nearest £**|
|Donations|**1,627**|**-**|**-**|**1,627**|**-**|
|Hall hire income(includes deposits)|**30,236**|**-**|**-**|**30,236**|**-**|
|Grants|**5,960**|**-**|**-**|**5,960**|**-**|
|Interest|**26**|**-**|**-**|**26**|**-**|
|**_Subtotal_**_(Gross income for AR)_|**37,849**|**-**|**-**|**37,849**|**-**|
|||||||
|**A2 Asset and investment sales, (see table).**||||||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total receipts_**
**A3 Payments**||||||
||**37,849**|**-**|**-**|**37,849**|**-**|
|||||||
|Utilitybills|**7,516**|**-**|**-**|**7,516**|**-**|
|Runningcosts/maintenance|**13,758**|**-**|**-**|**13,758**|**-**|
|Hall deposit & hire refunds|**2,609**|**-**|**-**|**2,609**|**-**|
|Bank fees|**72**|**-**|**-**|**72**|**-**|
|**_Sub total_**|**23,955**|**-**|**-**|**23,955**|**-**|
|||||||
|**A4 Asset and investment purchases, (see table)**||||||
||**-**|**-**|**-**|**-**||
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total payments_**||||||
||**23,955**|**-**|**-**|**23,955**|**-**|
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**13,894**|**-**|**-**|**13,894**|**-**|
|---|---|---|---|---|---|
||**-**|**-**|**-**|**-**|**-**|
||
**9,009**|**-**|**-**|**-**|**-**|
||**22,903**|**-**|**-**|**13,894**|**-**|
|||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all the
trustees|**Details**||**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
||Cash in bank account||**22,903**|**-**|**-**|
||**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**||
**22,903**|**-**|**-**|
||||OK|OK|OK|
||||**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
||||**-**|**-**|**-**|
||**Details**||**Fund to which**
**asset belongs **|**Cost (optional)**|**Current value**
**(optional)**|
|||||**-**|**-**|
||**Details**||**Fund to which**
**asset belongs **|**Cost (optional)**|**Current value**
**(optional)**|
|||||**-**|**-**|
||**Details**||**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**|
|||||**-**||
|||||||
||**Signature**||**Print**|**Name**|**Date of**
**approval**|
||_Sarah Quick_||SARAH QUICK||27/02/2024|
||_R. Levitt_||RYAN LEVITT||27/02/2024|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Vine Hall Community Group **On accounts for the year** 31/03/2023 **Charity no** 1195408 **ended (if any) Set out on pages** 3 & 4 (remember to include the page numbers of additional sheets)
**Responsibilities and** I report to the trustees on my examination of the accounts of the above **basis of report** charity (“the Trust”) for the year ended 31/03/2023 **.** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** _Alys Sawell_ **Date:** 28 May 2024 **Name:** Alys Sawell **Relevant professional** CIMA **qualification(s) or body (if any): Address:** 3 Challoners Close, East Molesey, Surrey KT8 0DW
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .