VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) TRUSTEE’S ANNUAL REPORT FOR THE PERIOD
START : 05 AUG 2021 END : 05 APR 2022
OBJECTIVES AND ACTIVITIES
SORP Reference Summary of the purposes Para 1.17 The object of the CIO is to run Vine of the charity as set out in its Hall as a community hall on behalf of governing document Elmbridge Borough Council. Summary of the main Para 1.17 and The hall is run to benefit the residents activities in relation to those 1.19 of the Molesey community and the purposes for the public surrounding areas in the interests of benefit, in particular, the social welfare for recreation and activities, projects or leisure time occupation, with the services identified in the objective of improving the conditions accounts. of life for the residents. Sports clubs, social clubs and activity groups are available. Statement confirming Para 1.18 The trustees have had regard to the whether the trustees have guidance issued by the Charity had regard to the guidance Commission on public benefit issued by the Charity Commission on public benefit ACHIEVMENTS AND PERFORMANCE Summary of the main Para 1.20 The Vine Hall Community Group CIO achievements of the charity, was registered on 05 Aug 2021 in identifying the difference response to Elmbridge Borough the charity’s work has made Council’s move to close and sell Vine to the circumstances of its Hall. The CIO now runs Vine Hall on beneficiaries and any wider behalf of the council. benefits to society as a Most of this period was spent whole. recommissioning the hall after it had been closed for a prolonged period of time during the COVID-19 lockdowns, getting the heating and plumbing back online, etc. We also got together groups of volunteers from the local community to help with redecoration and cleaning. We were then in a position to begin reaching back out to previous hirers, which allowed classes that had stopped over lockdown (exercise classes, musical theatre societies, parent and toddler social groups, etc), as well as reach out to new prospective hirers.
FINANCIAL REVIEW
Review of the charity’s Para 1.21 financial position at the end of the period
The CIO is in a comfortable position with unrestricted reserves of £9009.
Para 1.22 Reserves are held to cover Statement explaining the policy for holding reserves unforeseen day-to-day operational stating why they are held costs/emergency repairs. They may also cover general day-to-day operational costs in the event of delayed payments by hirers. Amount of reserves held Para 1.22 We are working towards holding reserves to cover at least one month of overheads, plus £15,000 in the event of a significant repair (e.g. roof repair or replacement boiler) being needed. Reasons for holding zero Para 1.22 N/A reserves Details of fund materially in Para 1.24 N/A deficit Explanation of any Para 1.23 N/A uncertainties about the charity continuing as a going concern ADDITIONAL INFORMATION The charity’s principal Para 1.47 Income from hall hire and donations sources of funds (including from local residents. any fundraising) Investment policy and Para 1.46 No investment has been made objectives including any social investment policy adopted A description of the Para 1.46 The principal risks facing the charity principal risks facing the are primarily the current nationwide charity cost of living crisis, as well as the potential of further COVID lockdowns, as both of these have the potential to reduce the number of bookings. Audit/Independent The income for this period is below Examiner the audit threshold, thus an audit is not required (under section 43(2) of the Charities Act 1993). The accounts for this period are attached to the end of this document.
STRUCTURE, GOVERNANCE AND MANAGEMENT Type of governing Para 1.25 Constitution document
The charity is a CIO
How is the charity Para 1.25 constituted?
Trustee selection methods Para 1.25 Charity Trustees can be co-opted including details of any through the year by existing constitutional Trustees. Trustees are provisions formally e.g. election to post or name elected at the AGM of any person or body entitled to appoint one or more trustees
REFERENCE AND ADMINISTRATIVE DETAILS
| How is the charity constituted? |
How is the charity constituted? |
Para 1.25 |
Para 1.25 |
The charity is a CIO | The charity is a CIO | The charity is a CIO |
|---|---|---|---|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Charity Trustees can be co-opted through the year by existing Trustees. Trustees are formally elected at the AGM |
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| REFERENCE AND ADMINISTRATIVE DETAILS | ||||||
| Charity name | Vine Hall Community Group | |||||
| Other name the charity uses |
N/A | |||||
| Charity number | 1195408 | |||||
| Charity’s principal address | Vine Hall Vine Road East Molesey KT8 9LF |
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| NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY | ||||||
| Name | Office | Dates Acted (if not for the whole year) |
Names of person (or body) entitled to appoint trustee (if any) |
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| Patrick Gormley | Chair | - | - | |||
| Sarah Quick | Treasurer | - | - | |||
| Elinor Quick | Secretary | - | - | |||
| Ryan Levitt | Trustee | - | - | |||
| CORPORATE TRUSTEES — NAMES OF THE DIRECTORS AT THE DATE THE REPORT WAS APPROVED |
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| N/A | ||||||
| NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE CHARITY |
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| N/A | ||||||
| FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS | ||||||
| Description of the assets held in this capacity |
N/A |
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| Name and objects of the charity on whose behalf the assets are held and how this falls with the custodian charity’s objects |
N/A |
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| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
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| EXEMPTIONS FROM DISCLOSURE | ||||||
| N/A |
DECLARATIONS
| DECLARATIONS | DECLARATIONS | DECLARATIONS |
|---|---|---|
| The trustees declare that they have approved the trustees’report above | ||
| Signed on behalf of the charity’s trustees (electronically) | ||
| Signatures: | PatrickGormley | ElinorQuick |
| Full names: | Patrick Gormley | Elinor Quick |
| Position: | Chairman | Secretary |
| Date: | 02 Feb 2023 | 02 Feb 2023 |
No (if any) 1195408
Charity Name Vine Hall Community Group
| Charity Name Vine Hall Community Group |
Charity Name Vine Hall Community Group |
Charity Name Vine Hall Community Group |
No (if any) 1195408 |
No (if any) 1195408 |
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|---|---|---|---|---|---|---|
| Receipts andpayments accounts For the period from Period start date To Period end date 05/08/2021 05/04/2022 payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ 5,986 - - 5,986 12,847 - - 12,847 - - - - - - - - - - - - - - - - - - - - - - - - 18,833 - - 18,833 - - - - - - - - - - - - 18,833 - - 18,833 6,251 - - 6,251 1,694 - - 1,694 1,839 - - 1,839 40 - - 40 - - - - - - - - - - - - - - - - - - - - 9,824 - - 9,824 - - - - - - - - - - - - 9,824 - - 9,824 9,009 - - 9,009 - - - - - - - - 9,009 - - 9,009 |
CC16a | |||||
| For the period from |
Period start date 05/08/2021 |
To | Period end date 05/04/2022 |
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| payments Unrestricted funds to the nearest £ 5,986 12,847 - - - - - - 18,833 - - - 18,833 6,251 1,694 1,839 40 - - - - - 9,824 - - - 9,824 9,009 - - 9,009 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
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| Section A Receipts and | ||||||
| A1 Receipts | Last year to the nearest £ |
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| Donations | 5,986 | - | ||||
| Hall hireincome (includes deposits) | 12,847 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) | 18,833 | - | ||||
| A2 Asset and investment sales, **(see table). ** |
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| - | ||||||
| - | - | |||||
| Sub total | - |
- | ||||
| Total receipts A3 Payments |
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| - | ||||||
| Utility bills | 6,251 | - | ||||
| Running costs/maintenance | 1,694 | - | ||||
| Hall deposit & hire refunds | 1,839 | - | ||||
| Bank fees | 40 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total | 9,824 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| Sub total | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 9,009 | - | - | 9,009 | - | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 9,009 | - | - | 9,009 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Details Total cash funds (agree balances with receipts and payments account(s)) |
Unrestricted funds to nearest £ 9,009 - - 9,009 OK Unrestricted funds |
Restricted funds to nearest £ - - - - OK Restricted funds |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds |
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Signature SarahQuick (electronically) |
to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name SARAH QUICK |
to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| SARAH QUICK | 02 FEB 23 | ||