VINE HALL COMMUNITY GROUP (REG. CHARITY NO. 1195408) **TRUSTEE’S ANNUAL REPORT FOR THE PERIOD** ## **START** : 05 AUG 2021 **END** : 05 APR 2022 ## **OBJECTIVES AND ACTIVITIES** SORP Reference Summary of the purposes Para 1.17 The object of the CIO is to run Vine of the charity as set out in its Hall as a community hall on behalf of governing document Elmbridge Borough Council. Summary of the main Para 1.17 and The hall is run to benefit the residents activities in relation to those 1.19 of the Molesey community and the purposes for the public surrounding areas in the interests of benefit, in particular, the social welfare for recreation and activities, projects or leisure time occupation, with the services identified in the objective of improving the conditions accounts. of life for the residents. Sports clubs, social clubs and activity groups are available. Statement confirming Para 1.18 The trustees have had regard to the whether the trustees have guidance issued by the Charity had regard to the guidance Commission on public benefit issued by the Charity Commission on public benefit **ACHIEVMENTS AND PERFORMANCE** Summary of the main Para 1.20 The Vine Hall Community Group CIO achievements of the charity, was registered on 05 Aug 2021 in identifying the difference response to Elmbridge Borough the charity’s work has made Council’s move to close and sell Vine to the circumstances of its Hall. The CIO now runs Vine Hall on beneficiaries and any wider behalf of the council. benefits to society as a Most of this period was spent whole. recommissioning the hall after it had been closed for a prolonged period of time during the COVID-19 lockdowns, getting the heating and plumbing back online, etc. We also got together groups of volunteers from the local community to help with redecoration and cleaning. We were then in a position to begin reaching back out to previous hirers, which allowed classes that had stopped over lockdown (exercise classes, musical theatre societies, parent and toddler social groups, etc), as well as reach out to new prospective hirers. ## **FINANCIAL REVIEW** Review of the charity’s Para 1.21 financial position at the end of the period The CIO is in a comfortable position with unrestricted reserves of £9009. Para 1.22 Reserves are held to cover Statement explaining the policy for holding reserves unforeseen day-to-day operational stating why they are held costs/emergency repairs. They may also cover general day-to-day operational costs in the event of delayed payments by hirers. Amount of reserves held Para 1.22 We are working towards holding reserves to cover at least one month of overheads, plus £15,000 in the event of a significant repair (e.g. roof repair or replacement boiler) being needed. Reasons for holding zero Para 1.22 N/A reserves Details of fund materially in Para 1.24 N/A deficit Explanation of any Para 1.23 N/A uncertainties about the charity continuing as a going concern **ADDITIONAL INFORMATION** The charity’s principal Para 1.47 Income from hall hire and donations sources of funds (including from local residents. any fundraising) Investment policy and Para 1.46 No investment has been made objectives including any social investment policy adopted A description of the Para 1.46 The principal risks facing the charity principal risks facing the are primarily the current nationwide charity cost of living crisis, as well as the potential of further COVID lockdowns, as both of these have the potential to reduce the number of bookings. Audit/Independent The income for this period is below Examiner the audit threshold, thus an audit is not required (under section 43(2) of the Charities Act 1993). The accounts for this period are attached to the end of this document. **STRUCTURE, GOVERNANCE AND MANAGEMENT** Type of governing Para 1.25 Constitution document The charity is a CIO How is the charity Para 1.25 constituted? Trustee selection methods Para 1.25 Charity Trustees can be co-opted including details of any through the year by existing constitutional Trustees. Trustees are provisions formally e.g. election to post or name elected at the AGM of any person or body entitled to appoint one or more trustees ## **REFERENCE AND ADMINISTRATIVE DETAILS** |How
is
the
charity
constituted?|How
is
the
charity
constituted?|
Para 1.25|
Para 1.25|The charity is a CIO|The charity is a CIO|The charity is a CIO| |---|---|---|---|---|---|---| |Trustee selection methods
including details of any
constitutional
provisions
e.g. election to post or name
of any person or body
entitled to appoint one or
more trustees||





Para 1.25||Charity Trustees can be co-opted
through
the
year
by
existing
Trustees.
Trustees
are
formally
elected at the AGM||| |**REFERENCE AND ADMINISTRATIVE DETAILS**||||||| |Charity name||Vine Hall Community Group||||| |Other name the charity
uses||N/A||||| |Charity number||1195408||||| |Charity’s principal address||Vine Hall
Vine Road
East Molesey
KT8 9LF||||| |**NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY**||||||| |**Name**|**Office**||Dates Acted (if not
for the whole year)|||
Names of person (or
body)
entitled
to
appoint trustee (if
any)| |Patrick Gormley|Chair||-|||-| |Sarah Quick|Treasurer||-|||-| |Elinor Quick|Secretary||-|||-| |Ryan Levitt|Trustee||-|||-| |**CORPORATE TRUSTEES — NAMES OF THE DIRECTORS AT THE DATE THE**
**REPORT WAS APPROVED**||||||| |N/A||||||| |**NAMES OF TRUSTEES HOLDING TITLE TO PROPERTY BELONING TO THE**
**CHARITY**||||||| |N/A||||||| |**FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS**||||||| |Description of the assets
held in this capacity||
N/A||||| |Name and objects of the
charity on whose behalf the
assets are held and how
this falls with the custodian
charity’s objects||
N/A||||| |Details of arrangements for
safe
custody
and
segregation of such assets
from
the
charity’s
own
assets||

N/A||||| |**EXEMPTIONS FROM DISCLOSURE**||||||| |N/A||||||| ## **DECLARATIONS** |**DECLARATIONS**|**DECLARATIONS**|**DECLARATIONS**| |---|---|---| |||| |The trustees declare that they have approved the trustees’report above||| |Signed on behalf of the charity’s trustees (electronically)||| |Signatures:|PatrickGormley|ElinorQuick| |Full names:|Patrick Gormley|Elinor Quick| |Position:|Chairman|Secretary| |Date:|02 Feb 2023|02 Feb 2023| **No (if any) 1195408** **Charity Name Vine Hall Community Group** ||**Charity Name**
**Vine Hall Community Group**|**Charity Name**
**Vine Hall Community Group**|**Charity Name**
**Vine Hall Community Group**|**No (if any)**
**1195408**|**No (if any)**
**1195408**|| |---|---|---|---|---|---|---| ||**Receipts andpayments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
05/08/2021
05/04/2022
**payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest**
**£**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**5,986**
**-**
**-**
**5,986**
**12,847**
**-**
**-**
**12,847**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**18,833**
**-**
**-**
**18,833**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**

**-**
**-**
**-**
**-**
**18,833**
**-**
**-**
**18,833**
**6,251**
**-**
**-**
**6,251**
**1,694**
**-**
**-**
**1,694**
**1,839**
**-**
**-**
**1,839**
**40**
**-**
**-**
**40**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,824**
**-**
**-**
**9,824**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,824**
**-**
**-**
**9,824**
**9,009**
**-**
**-**
**9,009**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,009**
**-**
**-**
**9,009**|||||**CC16a**| ||**For the period**
**from**|Period start date
05/08/2021|**To**||Period end date
05/04/2022|| ||**payments**
**Unrestricted**
**funds**
**to the nearest**
**£**
**5,986**
**12,847**
**-**
**-**
**-**
**-**
**-**
**-**
**18,833**
**-**
**-**

**-**
**18,833**
**6,251**
**1,694**
**1,839**
**40**
**-**
**-**
**-**
**-**
**-**
**9,824**
**-**
**-**
**-**
**9,824**
**9,009**
**-**
**-**
**9,009**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||| |**Section A Receipts and**||||||| |**A1 Receipts**||||||**Last year**
**to the nearest £**| |Donations|**5,986**|||||**-**| |Hall hireincome (includes deposits)|**12,847**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_|**18,833**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table). **||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|
**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Utility bills|**6,251**|||||**-**| |Running costs/maintenance|**1,694**|||||**-**| |Hall deposit & hire refunds|**1,839**|||||**-**| |Bank fees|**40**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**|**9,824**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_**|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**9,009**|**-**|**-**||**9,009**|**-**| ||**-**|**-**|**-**||**-**|**-**| ||**-**|**-**|**-**||**-**|**-**| ||**9,009**|**-**|**-**||**9,009**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**to nearest £**
**9,009**
**-**
**-**
**9,009**
OK
**Unrestricted**
**funds**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf
of all the trustees|**Details**
**Details**
**Details**
**Details**
Signature
SarahQuick (electronically)|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs **
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs **
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
SARAH QUICK|**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||SARAH QUICK|02 FEB 23| |||||