Trustees. annual report for 01 September 2021- 31 December 2022 Charlty Name Valley Park Community Association Regtsrered Charlty Number 1195396 08JEcfivE5 AND AcnvmES Summary of the oblects of the charity set out in its zovemmwt document The objects of the CIO are= To promote the benefrt of the inhabitsnts of Valley Park and the neighbourhood wlthout the distinrtion of sex. sexual orientation. race or of political, religious Of Other opinions, by associating together the said inhabitants afKI the local 3horitieS. voluntary aftd other organisations in a common effortto advan education and to provide faciltties in the interests of social welfare for recreational leisure-time occupation wtth the objert of Improving the condition5 of life for the said inhabltants. In furtherance of these objects but not otherwise. trlteeS Shall have power. To establish, or secure the e5tabli5hment of, a Communrty Centre and to maintain and manage the same in furtherance of these objects,. The AssociatiM shall be non-party in politi(s and non-sectarian In relliOn. Summary of the main a¢tl¥ltles undertaken forthe wblk beneflt In relatlon tt¥ these objects In keeping Wlth the reueational objettives of the Association we used funding from The National Lottery Community Fund and Valley Park Parish Countil to finance 8 Community Engagement Coordinator for 16 hours perwee Surface improvements to the playground were completed USI a combination of ao unrestricted funds, a grantfrom The Coperative Bank Community Fund, and also a contribution from Test Valley Borough Council Community Asset Fund whith was paid dirertly to the suppller. Statement con1kmlfigwheththe trustees have had rward to the gUIdan issued bythe Charfty Commlsslon on publk benefft Regard has been glven to Triennial rebiew 2017 amendments and to the guidance issued by the Charity Commission on putdic benefiL Addltlonal inforniatlon We have a band of volunteers who up a consi(lerable amount of time to asslst the running and operations of Valley Park Cornmunity Association and the Trustees are extremely grateful for each and every one of those volunteers. In partiojlar we have approximatety 90 volLtnteers who distribute our magazine The Valley Park Voice- ten months of the year which has been partlailarly important during the isolathon of lothdowns over the past 12 months. ACHIEVEMENTS AND PERFORMANCE Summary of the maln achlevements ofthe drIty. ikntrfylngthe differerte the chart$ work has made to the ¢ircumstsnces of its bÈneficiaries and any wider benefits to 50dety as a whole Valley Park Community Associatlon111953961, ao, replaced Valley Park Community Assoclation 19005261, unincorporated charity. on 01 September 202L All assets. liabiltbes and contracts at this
Trustees. annual report for 01 September 2021- 31 December 2022 time were adopted by the CIO. This reduced liability on individual trustees arKI allowed us to retain and recruit new member5 therefore securing the or6oing management ofthe Community Centre. VPCA manages not only the Community Centre, local magazine (Valley Park Voicel but empli)ys a Centre Manager, Community Engagernent Coordinator, Caretaker and Cteaner. The Community Engagement Coordinator role has allowed the provision of è Community Summer Fae, Litter Pickin& Halloween Events. Christmas Fay and Santa's Workshops. Members of the local communlty attended and supported these recreational events. proviithng lots of opportunities for improved socialisation, to the benefit of everyone's mental health. Emplowng a Commun¥ty Engagement Coordinator to run events benefitsthe Community, so whilst we would like to make a small amountof money on thesethe main aim isto bringthe Communitytogetherandforthem to have a focal point as we ntinue to recoverfrom Covid and thatthe Centre is seen as iys described... the Centre of the Communityl I hope that thi5 will promote more hIr5, and more income for us to reinvest. We contlnue to make small improvements to the Community Centre which Indude surface Improvements to the playground, overhauling the heating system so that the Centre contlnues to provide an ideal venue for recreation aThJ le6sure time omipatlon. We continue to improve our social media presen and regularly update the website to keep beneficiaries informed of ongoing recreational opportunities at the Centre and hlring availability. Thè Valley Park Voice has continued to be a source of infom)ation to the Community. Thi5 publication produces ten editions per year in both hard and elertronic copy to ensure indu5ion to all beneficiaries. We are holdtng our first AGM in accordance with our Constitution on 28 February 2023. We have started a membership scheme. Our financial situatlon has stabilised allowing us to make and plan future improvements to the Centre. FINANaAL REVIEW Revlew of the thailS11nandal posltlon atthe end rfthe Tit)d We are In a positive finan¢ial position having marketed ourselves well to encourage increased usage of the Centre as venue hire remains our maln income stream. The main sources of unrestricted fjJnds during the year were Hiring, AthertiSin8 in the Valley Park Voice magazine and event fvndraising. Advertising in the Voice and running of events has bolstered our finanaal p051tion allowin8 US to plan for future improvements to the Centre. Plannir% will take place in the next finanaal year followin8 the AGM and inststement of the Committee. In the year the charity reIved the followin8 grants: £3,W) from Valley Park Parish Council as restricted funds toward5 the ongolng Community Engagement Project which was utilised in the rrent year. £IO,(KJO from The National Lottery Community Fund as restricted fund5 for the ongoing Community Engagement ProjecL £6.556 remains which is shown in restrirted fijnds at the year end.
Trustees, annual report for 01 September 2021- 31 December 2022 £2,667 Omicron Hospitality and Leisure Grant from Te5tValley Borough Coundl whlch was utilised as unre5trirted fund5 in the current year. £i,o(xsfrom The Co-operative Bank Customer Donation Fund as restritted funds for the Playground Refurbishment ProRrt whlch was utilised in the year. The charity a150 benefrted from £3,435 from the Test Valley Borough Council Community Asset Fund which reduced the cost of the Playground Refurbishment ProjecL This was transferred within Test Valley Borough Counal who invoiced VPCA the remaining balan of £3,459 shown in Centre Improvemen £I,c was paid from The Coperative Bank Customer Donation Fund grant wlth the remaining balance being paid from core fund& Work was completed withln the year. A heating control system was Installed at a cost of £640 as shown In Centre Improvements. Independent examiner costs of £360 and payroll services costs of £546 are induded within centre administration expenses. The charty employed 6 staff during the year. There are no employees who receive employee beneflts of more than £60.0W. None of the Trustees have been paid any renumeration or recer¥ed any benefits from an employment with the Charty in the year. No Trustee expenses have been incurred by the charity in the year. The charity benefits from approximately volunteers for newsletter dlstributlon and a frjrther 10 ad hoc volunteers for events. Statement eXaInIng the polky for hokllng fe5er¥es staikng *hYth are held Per the reserve policy: Yhe trustees wish to ensure that they hdd suffiuent serveS to cover 12 months running costs." Flnancial Year End 2022 unrestricted general expenditure wa5 £64.130 for 16 months. Therefore. to cover 9-12 months running tosts. the reserves should be approximately £36.073-£48.C88. Amount of rè5efft5 held £64,130116 x 10.5= £42,085 to be hdd in reserve for the forthcoming year. Rson$tOr holdlng zero reserves Not applicable. Deta115 of fund matsrlèlly In delldt Not applicable. Expl•nati¢)n of any uncertalntles a1ut the drity continuing as a going con¢ern. Not applic3ble. STRucfuRE. G0VEftP4AN AND MANAGEMENT Descrlptlon of Ch$ trusts: Not applicable
Trustees, annual report for 01 September 2021- 31 December 2022 Type of govemlng dowmert Constitution How Isthe tharlty 0$tItuted cio selection methods inthdin8 detai15 of any constitullonal provlslonse4. electlon to post or name of any persoft or bo entltled to appoint one or moreinstees Appointment of charity ttee5. 111 At the first annual gera1 rneeti of the members of the CIO all the charity trustees shall retire from office. 121 At every subsequent annual general rneeting of the membefs of the CIO, one third of the charitytrustees shall retlfroM office. If the number of charity trvstees is not three or a m1pte of the. then the number nearest to one-thlrd shall retire from offKe, but rf there 15 onty ore tharity trustee. he or she shall retire- 131 The charity trLLStees to rèti by rotation shall be those who have been l¢KEest in office since their last appointment or reappointment. If any trustees were last appointed or reappointed on the Same day thoseto reti shall lunlessthey otherwise agree amongthemselvesl be detemiined by lot. 141 The vacancies so arissn8 may be filled try the decision of the members at the annual general ffleeti anyvacancs not filled at the annual general meetlng may be filled as provi(kd in sutrkclause ISI of this cku5e; 151 The members or the charity trustees may at any time deode to appolnt a rW charity trustee, Wther in place of a tharitytrustee who has retlred or eTh removed in accordance wf(h clause 15 (Retirernent and MoVal of charity trustees), or as an additional charity trustee, provided thatthe limit specified in clause 12131 on the number of Charity tnstees wouhj not as a result be exceeded; 161 A person so appointed by the members of thè CIO shall retire in accordance with the provisiorys of sub<iavses121 and131 of this clause. A person so appoir7ted by the charity trustees shall retÈre at the conclusion of the next annual general meeting after the date of his or her appointrnent, 8rMI shall not be counted forthe purposè of detpJminirg which of the tharity tnLStees Is to retire ty rotation at that Meetin& Reappointment of charlty twstees: Any person who retIS as a charitytrustee ty rotstion or by giving not1 to t1 CIO Ls eligible for reappointment. REFERENCE AND ADMINISTrATIVE DEfAILS Charrty Name Valley Park Community Association Other nne the charlty uses None Re8iStwed Charlty number 1195396 Charws prkndple addross Community Centre. Pibims aose. Val Park. Chandlers Ford. S053 4ST
Trustees, annual report for 01 September 2021- 31 December 2022 Namos ofthe dHrfty trusteeswho managethe tharfty Trustee name Date5 a<ted If notforwhole Name ol pwson lor body) entle to appoint trustee lif any) Robert Jenkins Chair Le$ Berridge James Crawford Vicelhair Treasurer Linda Gray Sarah Mcclelland Seuetary io li 12 13 14 15 16 17 18 19 20 Corporate trustees- name5 Qtthe d1reL*oatthedate the reportwas apprtyrfed None Name olirustees holdln8 thleto pyopwty bthglrgtothe tharlty None FU14DS HELDAS CUsrotMAN TRusfEES ON BEHALF OF OThERS Not applicable EXEMPTK•NS FROM DISCLOgJRE Not applicatAe. OTHEROPTIONAL INFORMATION None.
Trustees. annual report for 01 September 2021- 31 December 2022 DECLARATIONS The trustees dedarethat have apwtyed the trustee< rewtabov& stgnal on behalf of the charlVs trustees SlwHture(51 Full namdsl Posrtlon {eg 5e(retary• (hair, et¢) I¥L
CHARITY COMMISSION FOR ENGLAND AND WALES Indepwdent èxamknevs report on the accounts Section A Independent Examinerfs Report Reportto the trusteesl members of Valley Park Communrty Assouation On accounts forthe year ended 31 December 2022 Charity no Irf any) 1195396 Set out on p8ge5 i-io I reportto the trustees on my examination of the accounts of the alx)ve Charity 1.the TrLsffl for the year ended 311 IZ 12022. Responsibilities and basls of Asthe tharltytrustees of the Trust, you are responsible for the preparation of the report accounts in alr0rdan with the requirements of the Charities Att 20111"the Arfl. I report in respect of my examination of the Tru5Ys actounts carried out under section 145 of the 2011 Art and in carrying out my examination, I have followed the applicable Directions gNen bythe Charity Commission under section 14515llbl oftheAtt. Independent examiner's ststement I have completed my examination. I confirm that no material m*ters have tome to my atter7b.on in connection with the examination which gives me cause to believe that in, any material respert: accounting record5 were not kept in accordance with section 130 of the Act or the accounts do not accord with the aOuntIng records I have no cOnmS and have come across no other matters in connection with the examination to whith attentlon should be drawn In order to enable a proper Lbnderstanding of the accounts to be reached. Slgned: Date: 0110¥2023 Name: BarkerBarnes & CO Reknnt professlonal quallficatlonl51 Or ld¥ Irf any): IG4EW Address: 9 Horseshoe Drive, Romsey. Hampshire, $0517rp
Sertion B DisclosLtre Only complete if the examiner needs to highlight matters of concern lsee CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brfef detsih (rf any Item5 that the examlnei wlshes to disclose.
CHARITY COMMISSIO FOR EN61A14D ANO WAL 1t95356 Recei tsand ents accounts CC16a D1-SÈp21 To Section A Receipts and paymeiits UnreStCtOd Restrtctgd Endowment Total funds Last yeAr trth•nMrB¥t£ A1 Recol t8 62 25.QQJ * Inier8st (ants 47 r8cets Funoro SP3B ARI 141.) In&urarKe 17A77 1.1 1.997 30335 17Af7 11 Ught&Heakny 437 70 W8r& Prfntsr IYJ2 1.705 17J2 1.70S Fundt&shB IE¥en Sub fotsl 04130 centr61rnpmts JJi3 1$ 331 Sub ¢otsl 69,061 7U. Net orelP{paYrneft Afj Tr•n6feY8 betsv80n lunds A6 Ca8h funi15 Ia¥JtYear Cash f(15 thls yo¥ 70,31S .s££ 70.366
Section B Statement of assets and liabilities at the end of the period Unrtstr6¢te R8gtrictsO funds Endowmenl fil5 •&tt 81 C•8h fvnd 37325 funds tonear#t£ fvnds funds Details cUrr•nt Detai15 B4A88ets rgtsln•d for th• ¢haYTVs own CCTV Fundtrthh Detslls B6 Liabilibe tycffle tehalf Gf aitheln Fyirt NaTne Dale of 10