Trustees. annual report for 01 September 2021- 31 December 2022 Charlty Name Valley Park Community Association Regtsrered Charlty Number 1195396 08JEcfivE5 AND AcnvmES Summary of the oblects of the charity set out in its zovemmwt document The objects of the CIO are= To promote the benefrt of the inhabitsnts of Valley Park and the neighbourhood wlthout the distinrtion of sex. sexual orientation. race or of political, religious Of Other opinions, by associating together the said inhabitants afKI the local 3￿horitieS. voluntary aftd other organisations in a common effortto advan￿ education and to provide faciltties in the interests of social welfare for recreational leisure-time occupation wtth the objert of Improving the condition5 of life for the said inhabltants. In furtherance of these objects but not otherwise. trl￿teeS Shall have power. To establish, or secure the e5tabli5hment of, a Communrty Centre and to maintain and manage the same in furtherance of these objects,. The AssociatiM shall be non-party in politi(s and non-sectarian In relli￿On. Summary of the main a¢tl¥ltles undertaken forthe wblk beneflt In relatlon tt¥ these objects In keeping Wlth the reueational objettives of the Association we used funding from The National Lottery Community Fund and Valley Park Parish Countil to finance 8 Community Engagement Coordinator for 16 hours perwee Surface improvements to the playground were completed USI￿ a combination of ao unrestricted funds, a grantfrom The C￿operative Bank Community Fund, and also a contribution from Test Valley Borough Council Community Asset Fund whith was paid dirertly to the suppller. Statement con1kmlfigwheth￿the trustees have had rward to the gUIdan￿ issued bythe Charfty Commlsslon on publk benefft Regard has been glven to Triennial rebiew 2017 amendments and to the guidance issued by the Charity Commission on putdic benefiL Addltlonal inforniatlon We have a band of volunteers who up a consi(lerable amount of time to asslst the running and operations of Valley Park Cornmunity Association and the Trustees are extremely grateful for each and every one of those volunteers. In partiojlar we have approximatety 90 volLtnteers who distribute our magazine The Valley Park Voice- ten months of the year which has been partlailarly important during the isolathon of lothdowns over the past 12 months. ACHIEVEMENTS AND PERFORMANCE Summary of the maln achlevements ofthe d￿rIty. ikntrfylngthe differerte the chart￿$ work has made to the ¢ircumstsnces of its bÈneficiaries and any wider benefits to 50dety as a whole Valley Park Community Associatlon111953961, ao, replaced Valley Park Community Assoclation 19005261, unincorporated charity. on 01 September 202L All assets. liabiltbes and contracts at this Trustees. annual report for 01 September 2021- 31 December 2022 time were adopted by the CIO. This reduced liability on individual trustees arKI allowed us to retain and recruit new member5 therefore securing the or6oing management ofthe Community Centre. VPCA manages not only the Community Centre, local magazine (Valley Park Voicel but empli)ys a Centre Manager, Community Engagernent Coordinator, Caretaker and Cteaner. The Community Engagement Coordinator role has allowed the provision of è Community Summer Fa￿e, Litter Pickin& Halloween Events. Christmas Fay￿ and Santa's Workshops. Members of the local communlty attended and supported these recreational events. proviithng lots of opportunities for improved socialisation, to the benefit of everyone's mental health. Emplowng a Commun¥ty Engagement Coordinator to run events benefitsthe Community, so whilst we would like to make a small amountof money on thesethe main aim isto bringthe Communitytogetherandforthem to have a focal point as we ￿ntinue to recoverfrom Covid and thatthe Centre is seen as iys described... the Centre of the Communityl I hope that thi5 will promote more hI￿r5, and more income for us to reinvest. We contlnue to make small improvements to the Community Centre which Indude surface Improvements to the playground, overhauling the heating system so that the Centre contlnues to provide an ideal venue for recreation aThJ le6sure time omipatlon. We continue to improve our social media presen￿ and regularly update the website to keep beneficiaries informed of ongoing recreational opportunities at the Centre and hlring availability. Thè Valley Park Voice has continued to be a source of infom)ation to the Community. Thi5 publication produces ten editions per year in both hard and elertronic copy to ensure indu5ion to all beneficiaries. We are holdtng our first AGM in accordance with our Constitution on 28 February 2023. We have started a membership scheme. Our financial situatlon has stabilised allowing us to make and plan future improvements to the Centre. FINANaAL REVIEW Revlew of the thail￿S11nandal posltlon atthe end rfthe ￿Tit)d We are In a positive finan¢ial position having marketed ourselves well to encourage increased usage of the Centre as venue hire remains our maln income stream. The main sources of unrestricted fjJnds during the year were Hiring, AthertiSin8 in the Valley Park Voice magazine and event fvndraising. Advertising in the Voice and running of events has bolstered our finanaal p051tion allowin8 US to plan for future improvements to the Centre. Plannir% will take place in the next finanaal year followin8 the AGM and inststement of the Committee. In the year the charity re￿Ived the followin8 grants: £3,W) from Valley Park Parish Council as restricted funds toward5 the ongolng Community Engagement Project which was utilised in the ￿rrent year. £IO,(KJO from The National Lottery Community Fund as restricted fund5 for the ongoing Community Engagement ProjecL £6.556 remains which is shown in restrirted fijnds at the year end. Trustees, annual report for 01 September 2021- 31 December 2022 £2,667 Omicron Hospitality and Leisure Grant from Te5tValley Borough Coundl whlch was utilised as unre5trirted fund5 in the current year. £i,o(xsfrom The Co-operative Bank Customer Donation Fund as restritted funds for the Playground Refurbishment ProRrt whlch was utilised in the year. The charity a150 benefrted from £3,435 from the Test Valley Borough Council Community Asset Fund which reduced the cost of the Playground Refurbishment ProjecL This was transferred within Test Valley Borough Counal who invoiced VPCA the remaining balan￿ of £3,459 shown in Centre Improvemen￿ £I,c￿ was paid from The Co￿perative Bank Customer Donation Fund grant wlth the remaining balance being paid from core fund& Work was completed withln the year. A heating control system was Installed at a cost of £640 as shown In Centre Improvements. Independent examiner costs of £360 and payroll services costs of £546 are induded within centre administration expenses. The charty employed 6 staff during the year. There are no employees who receive employee beneflts of more than £60.0W. None of the Trustees have been paid any renumeration or recer¥ed any benefits from an employment with the Charty in the year. No Trustee expenses have been incurred by the charity in the year. The charity benefits from approximately ￿ volunteers for newsletter dlstributlon and a frjrther 10 ad hoc volunteers for events. Statement eX￿aInIng the polky for hokllng fe5er¥es staikng *hYth￿ are held Per the reserve policy: Yhe trustees wish to ensure that they hdd suffiuent ￿serveS to cover ￿12 months running costs." Flnancial Year End 2022 unrestricted general expenditure wa5 £64.130 for 16 months. Therefore. to cover 9-12 months running tosts. the reserves should be approximately £36.073-£48.C88. Amount of rè5efft5 held £64,130116 x 10.5= £42,085 to be hdd in reserve for the forthcoming year. R￿son$tOr holdlng zero reserves Not applicable. Deta115 of fund matsrlèlly In delldt Not applicable. Expl•nati¢)n of any uncertalntles a1￿ut the d￿rity continuing as a going con¢ern. Not applic3ble. STRucfuRE. G0VEftP4AN￿ AND MANAGEMENT Descrlptlon of Ch￿￿$ trusts: Not applicable Trustees, annual report for 01 September 2021- 31 December 2022 Type of govemlng dowmert Constitution How Isthe tharlty 0￿$tItuted cio selection methods inthdin8 detai15 of any constitullonal provlslonse4. electlon to post or name of any persoft or bo* entltled to appoint one or moreinstees Appointment of charity t￿￿tee5. 111 At the first annual ge￿ra1 rneeti￿ of the members of the CIO all the charity trustees shall retire from office. 121 At every subsequent annual general rneeting of the membefs of the CIO, one third of the charitytrustees shall retl￿froM office. If the number of charity trvstees is not three or a m￿￿1pte of th￿e. then the number nearest to one-thlrd shall retire from offKe, but rf there 15 onty ore tharity trustee. he or she shall retire- 131 The charity trLLStees to rèti￿ by rotation shall be those who have been l¢KEest in office since their last appointment or reappointment. If any trustees were last appointed or reappointed on the Same day thoseto reti￿ shall lunlessthey otherwise agree amongthemselvesl be detemiined by lot. 141 The vacancies so arissn8 may be filled try the decision of the members at the annual general ffleeti￿ anyvacanc*s not filled at the annual general meetlng may be filled as provi(kd in sutrkclause ISI of this cku5e; 151 The members or the charity trustees may at any time deode to appolnt a r￿W charity trustee, W￿ther in place of a tharitytrustee who has retlred or ￿eTh removed in accordance wf(h clause 15 (Retirernent and ￿MoVal of charity trustees), or as an additional charity trustee, provided thatthe limit specified in clause 12131 on the number of Charity tnstees wouhj not as a result be exceeded; 161 A person so appointed by the members of thè CIO shall retire in accordance with the provisiorys of sub