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2023-12-31-accounts

Trustees’ Annual Report for the period

From 01-JAN-2023 to 31-DEC-2023

Charity name: Bar Hill Community Association (BHCA)

Charity registration number: 1195382

NOTE: This report is based on a template downloaded from the Charity Commission website in December 2022 it has been converted into a Google Document and reformatted to make it more presentable.

Trustees’ Annual Report for the period 1
Objectives and Activities 2
Additional information (optional) 2
Achievements and Performance 4
Additional information (optional) 4
Financial Review 5
Additional information (optional) 5
Structure, Governance and Management 6
Additional information (optional) 6
Reference and Administrative details 7
Trustees 7
Corporate trustees – names of the directors at the date the report was approved 7
Name of trustees holding title to property belonging to the charity 7
Funds held as custodian trustees on behalf of others 8
Additional information (optional) 8
Names and addresses of advisers (optional) 8
Name of chief executive or names of senior staff members (Optional information) 8
Exemptions from disclosure 8

Other optional information

8

Declarations

9

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Our charitable objectives are:
TO PROMOTE FOR THE BENEFIT OF THE
INHABITANTS OF BAR HILL VILLAGE,
SOUTH CAMBRIDGESHIRE AND THE
SURROUNDING AREA THE PROVISION
OF FACILITIES FOR RECREATION OR
OTHER LEISURE TIME OCCUPATION OF
INDIVIDUALS WHO HAVE NEED OF SUCH
FACILITIES BY REASON OF THEIR
YOUTH, AGE, INFIRMITY OR
DISABLEMENT, FINANCIAL HARDSHIP
OR SOCIAL AND ECONOMIC
CIRCUMSTANCES OR FOR THE PUBLIC
AT LARGE IN THE INTERESTS OF
SOCIAL WELFARE AND WITH THE
OBJECT OF IMPROVING THE CONDITION
OF LIFE OF THE SAID INHABITANTS.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The main activities of the Charity have
been the production and distribution of
the Bar Hill News, organising Christmas
Events, and the Village Fete as well as
making donations to location groups and
charities.
A statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees confirm we have had regard to
the guidance from the Charity
Commission regarding public benefit.
More detailed information is available on
the Charity Commission website;
https://www.gov.uk/guidance/public-benef
it-rules-for-charities

Additional information (optional)

SORP reference
Policy on grant-making Para 1.38 Our Grant Making Policy was created on
the 11th July 2021, was approved by
Trustees on the 14th September in the
same year. It is scheduled for review
annually.
The intention will be to include this policy
on the website.
Policy on social investment Para 1.38 Not Applicable.
including program-related
investment
Contribution made by Para 1.38 We have engaged with volunteers for the
volunteers delivery of the Bar Hill News as well as
for (considerable) help at the various
events we have organised.
Other No additional information.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any more
comprehensive benefits to
society as a whole.		 Para 1.20 During the period, we have continued to
print and deliver the Bar Hill News every
month through the year (with our usual
break in January). Advertising within the
magazine by local businesses is the
primary source of income for the
Association which has unfortunately
dipped slightly during the period. Costs
have also substantially increased (by
about 20%).
The Community Association is
responsible for the annual Féte &
Festival, and the Christmas Event.

Additional information (optional)

SORP reference
Achievements against
objectives set		 Para 1.41 The charity is stable, although we have
an unusually high turnover of trustees
which is causing an issue expanding to
offer additional services in our
community.
Performance of fundraising
activities against objectives
set		 Para 1.41 We have received significant funding in
the form of donations from Bar Hill Parish
Council, as well as the regular income
from the Bar Hill News.
This income was more than sufficient to
cover our operations during the period.
Investment performance
against objectives		 Para 1.41 Not Applicable.

Other		 No additional information.

Financial Review

SORP reference
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Charity is in an excellent financial
position - we are still holding the
donation pending the garden.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 At the moment we have no policy for
reserves.

Amount of reserves held		 Para 1.22 Not applicable.
Reasons for holding zero
reserves		 Para 1.22 Not applicable.
Details of fund materially in
deficit		 Para 1.24 Not applicable.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There are no concerns with the charity
being able to continue as a going
concern.

Additional information (optional)

SORP reference
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Income from the Bar Hill News.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Not applicable.

A description of the principal
risks facing the charity		 Para 1.46 If we are unable to print and deliver the
paper-edition of the Bar Hill News for a
significant period of time then our income
will be significantly negatively affected.
Of course our costs will also decrease,
but without the income from the Bar Hill
News it would be very unlikely we could
continue.
Other risks are around personnel. We are
reliant on a handful of incredibly active
people who perform most of the work of
the charity.
Other No additional information.

Structure, Governance and Management

SORP reference
Description of charity’s trusts:

Type of governing document		 Para 1.25 Constitution (based on a model from the
Charity Commission current as at
registration date - 13th March 2019).
How is the charity
constituted?		 Para 1.25 CIO - Following the Association Model.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are volunteers primarily from
within the school community but also
from within the wider local community.
No external organisations have a right to
appoint Trustees although we are
considering changing this in future.

Additional information (optional)

SORP reference
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 None.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 We have a board of trustees that oversee
the charities strategic objectives, and
underneath them we have a number of
committees which perform individual
functions within the charity (i.e. Bar Hill
News, Fête & Festival, etc).
Relationship with any related
parties		 Para 1.51 The Charity has no direct relationship
with other organisations (other than
day-to-day operations).
Other No additional information.

Reference and Administrative details

Charity name Bar Hill Community Association
Other names the charity uses BHCA
Registered charity number 1195382
Charity’s principal address Bar Hill Parish Council Offices
Hanover Close
Bar Hill
CAMBRIDGE
CB23 8EH
Contact Number 07814 871752(Chair of Trustees)
Contact Email Address chair-of-trustees@barhill-ca.org
Charity Commission Website https://register-of-charities.charitycommission.gov.uk/
charity-search/-/charity-details/5184616/charity-overvi
ew
Website www.barhill-ca.org

Trustees

Names of the charity trustees who manage the charity;

Name
Andrew Richard Pellew
Jennifer Mary Foster-Smith
Kathryn Da Costa
Barry Charles Dean
Rev Anthony William Mitchell
Josephine Ann Hall
Bunty Waters
Laura Chapman		 Office Dates Acting (if not whole period)
Chair of Trustees
Secretary
Up to 31-October-2023
Vice Chair
Up to 22-October-2023

Corporate trustees – names of the directors at the date the report was approved

Not applicable.

Name of trustees holding title to property belonging to the charity

Not applicable.

Funds held as custodian trustees on behalf of others

None.

Additional information (optional)

None.

Names and addresses of advisers (optional)

None.

Name of chief executive or names of senior staff members (Optional information)

None.

Exemptions from disclosure

No information has been marked as exempt.

Other optional information

No additional information.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees;

Andrew Richard Pellew

Chair of Trustees

15th September 2024

BAR HILL COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 December 2023

Page 1

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS

Report to the trustees of Bar Hill Community Association (Charity number 1195382), on accounts for the year ended 31 December 2023, set out on pages 3 and 4.

I report to the trustees on my examination of the accounts of the above Charity ("The Trust") for the year ended 31 December 2023

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commision under sectiion 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examinationw hich gives me cause to believe that, in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper uncerstanding of the accounts to be reached

MH Middleton

Signed Date 12 August 2024 Name Martin H Middleton Address 5 Salisbury Road Welwyn Garden City Herdfordshire

Page 2

BAR HILL COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Funds from Bar Hill Residents Association
Receipts
Payments
Result
Bar Hill News
Receipts
Payments
Result
Donations made
Fete
Receipts
Payments
Result
Christmas event
Receipts
Payments
Result
Warm hub
Receipts
Payments
Result
General
Receipts
Payments
Result
Parks & recreation
Receipts
Payments
Result
Result for ther year/period		 2023
611.53
0.00
7,284.75
6,143.25
5,422.62
8,036.91
4,214.10
2,938.89
0.00
0.00
169.03
481.52
6,998.00
6,998.00		 2023
611.53
1,141.50
(105.00)
(2,614.29)
1,275.21
0.00
(312.49)
0.00
(3.54)		 4,400.00
0.00
4,400.00
6,672.00
5,942.60
729.40
(1,675.00)
8,552.69
1,636.98
6,915.71
3,197.97
2,482.80
715.17
500.00
0.00
500.00
145.59
1,253.26
(1,107.67)
0.00
0.00
0.00
10,477.61
Page 3
3/08/2021 to 31/12/2022		 4,400.00
0.00
4,400.00
6,672.00
5,942.60
729.40
(1,675.00)
8,552.69
1,636.98
6,915.71
3,197.97
2,482.80
715.17
500.00
0.00
500.00
145.59
1,253.26
(1,107.67)
0.00
0.00
0.00
10,477.61
Page 3
3/08/2021 to 31/12/2022
10,477.61
Page 3

BAR HILL COMMUNITY ASSOCIATION BALANCE SHEET

AS AT 31 DECEMBER 2023

Assets
Cash at Barclays
Cash held by Paypal
Cash held by Fete
Cash at Metrobank
Less current liabilities
Due to A Pellew
Net assets
Funded by
General fund at start of year/period
Result for the year/period
General fund at end of year/period		 2023
7,148.33
50.00
352.00
2,923.74		 2023
10,474.07
0.00
10,474.07
10,477.61
(3.54)
10,474.07		 9,499.12
158.57
3,405.82
14.08
13,077.59
(2,599.98)
10,477.61
0.00
10,477.61
10,477.61
3/08/2021 to 31/12/2022		 9,499.12
158.57
3,405.82
14.08
13,077.59
(2,599.98)
10,477.61
0.00
10,477.61
10,477.61
3/08/2021 to 31/12/2022
10,477.61
0.00
10,477.61
10,477.61

Page 4