## **Trustees’ Annual Report for the period**
## **From 01-JAN-2023 to 31-DEC-2023**
## **Charity name: Bar Hill Community Association (BHCA)**
## **Charity registration number: 1195382**
NOTE: This report is based on a template downloaded from the Charity Commission website in December 2022 it has been converted into a Google Document and reformatted to make it more presentable.
|**Trustees’ Annual Report for the period**|**1**|
|---|---|
|**Objectives and Activities**|**2**|
|Additional information (optional)|2|
|**Achievements and Performance**|**4**|
|Additional information (optional)|4|
|**Financial Review**|**5**|
|Additional information (optional)|5|
|**Structure, Governance and Management**|**6**|
|Additional information (optional)|6|
|**Reference and Administrative details**|**7**|
|Trustees|7|
|Corporate trustees – names of the directors at the date the report was approved|7|
|Name of trustees holding title to property belonging to the charity|7|
|Funds held as custodian trustees on behalf of others|8|
|Additional information (optional)|8|
|Names and addresses of advisers (optional)|8|
|Name of chief executive or names of senior staff members (Optional information)|8|
|Exemptions from disclosure|8|
Other optional information
8
**Declarations**
**9**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our charitable objectives are:**
**TO PROMOTE FOR THE BENEFIT OF THE**
**INHABITANTS OF BAR HILL VILLAGE,**
**SOUTH CAMBRIDGESHIRE AND THE**
**SURROUNDING AREA THE PROVISION**
**OF FACILITIES FOR RECREATION OR**
**OTHER LEISURE TIME OCCUPATION OF**
**INDIVIDUALS WHO HAVE NEED OF SUCH**
**FACILITIES BY REASON OF THEIR**
**YOUTH, AGE, INFIRMITY OR**
**DISABLEMENT, FINANCIAL HARDSHIP**
**OR SOCIAL AND ECONOMIC**
**CIRCUMSTANCES OR FOR THE PUBLIC**
**AT LARGE IN THE INTERESTS OF**
**SOCIAL WELFARE AND WITH THE**
**OBJECT OF IMPROVING THE CONDITION**
**OF LIFE OF THE SAID INHABITANTS.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The main activities of the Charity have**
**been the production and distribution of**
**the Bar Hill News, organising Christmas**
**Events, and the Village Fete as well as**
**making donations to location groups and**
**charities.**|
|A statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees confirm we have had regard to**
**the guidance from the Charity**
**Commission regarding public benefit.**
**More detailed information is available on**
**the Charity Commission website;**
**https://www.gov.uk/guidance/public-benef**
**it-rules-for-charities**|
## **Additional information (optional)**
||SORP reference||
|---|---|---|
|Policy on grant-making|Para 1.38|**Our Grant Making Policy was created on**
**the 11th July 2021, was approved by**|
||||||
|---|---|---|---|---|
||||**Trustees on the 14th September in the**||
||||**same year. It is scheduled for review**||
||||**annually.**||
||||**The intention will be to include this policy**||
||||**on the website.**||
||Policy on social investment|Para 1.38|**Not Applicable.**||
||including program-related||||
||investment||||
||Contribution made by|Para 1.38|**We have engaged with volunteers for the**||
||volunteers||**delivery of the Bar Hill News as well as**||
||||**for (considerable) help at the various**||
||||**events we have organised.**||
||Other||**No additional information.**||
||||||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any more
comprehensive benefits to
society as a whole.|Para 1.20|**During the period, we have continued to**
**print and deliver the Bar Hill News every**
**month through the year (with our usual**
**break in January). Advertising within the**
**magazine by local businesses is the**
**primary source of income for the**
**Association which has unfortunately**
**dipped slightly during the period. Costs**
**have also substantially increased (by**
**about 20%).**
**The Community Association is**
**responsible for the annual Féte &**
**Festival, and the Christmas Event.**|
## **Additional information (optional)**
||SORP reference||
|---|---|---|
|Achievements against
objectives set|Para 1.41|**The charity is stable, although we have**
**an unusually high turnover of trustees**
**which is causing an issue expanding to**
**offer additional services in our**
**community.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**We have received significant funding in**
**the form of donations from Bar Hill Parish**
**Council, as well as the regular income**
**from the Bar Hill News.**
**This income was more than sufficient to**
**cover our operations during the period.**|
|Investment performance
against objectives|Para 1.41|**Not Applicable.**|
|
Other||**No additional information.**|
## **Financial Review**
||SORP reference||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity is in an excellent financial**
**position - we are still holding the**
**donation pending the garden.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**At the moment we have no policy for**
**reserves.**|
|
Amount of reserves held|Para 1.22|**Not applicable.**|
|Reasons for holding zero
reserves|Para 1.22|**Not applicable.**|
|Details of fund materially in
deficit|Para 1.24|**Not applicable.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no concerns with the charity**
**being able to continue as a going**
**concern.**|
## **Additional information (optional)**
||SORP reference||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from the Bar Hill News.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable.**|
|
A description of the principal
risks facing the charity|Para 1.46|**If we are unable to print and deliver the**
**paper-edition of the Bar Hill News for a**
**significant period of time then our income**
**will be significantly negatively affected.**
**Of course our costs will also decrease,**
**but without the income from the Bar Hill**
**News it would be very unlikely we could**
**continue.**
**Other risks are around personnel. We are**
**reliant on a handful of incredibly active**
**people who perform most of the work of**
**the charity.**|
|Other||**No additional information.**|
## **Structure, Governance and Management**
||SORP reference||
|---|---|---|
|Description of charity’s trusts:|||
|
Type of governing document|Para 1.25|**Constitution (based on a model from the**
**Charity Commission current as at**
**registration date - 13th March 2019).**|
|How is the charity
constituted?|Para 1.25|**CIO - Following the Association Model.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are volunteers primarily from**
**within the school community but also**
**from within the wider local community.**
**No external organisations have a right to**
**appoint Trustees although we are**
**considering changing this in future.**|
## **Additional information (optional)**
||SORP reference||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**None.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We have a board of trustees that oversee**
**the charities strategic objectives, and**
**underneath them we have a number of**
**committees which perform individual**
**functions within the charity (i.e. Bar Hill**
**News, Fête & Festival, etc).**|
|Relationship with any related
parties|Para 1.51|**The Charity has no direct relationship**
**with other organisations (other than**
**day-to-day operations).**|
|Other||**No additional information.**|
## **Reference and Administrative details**
|Charity name|**Bar Hill Community Association**|
|---|---|
|Other names the charity uses|**BHCA**|
|Registered charity number|**1195382**|
|Charity’s principal address|**Bar Hill Parish Council Offices**
**Hanover Close**
**Bar Hill**
**CAMBRIDGE**
**CB23 8EH**|
|Contact Number|**07814 871752(Chair of Trustees)**|
|---|---|
|Contact Email Address|**chair-of-trustees@barhill-ca.org**|
|Charity Commission Website|**https://register-of-charities.charitycommission.gov.uk/**
**charity-search/-/charity-details/5184616/charity-overvi**
**ew**|
|Website|**www.barhill-ca.org**|
## **Trustees**
Names of the charity trustees who manage the charity;
|Name
Andrew Richard Pellew
Jennifer Mary Foster-Smith
Kathryn Da Costa
Barry Charles Dean
Rev Anthony William Mitchell
Josephine Ann Hall
Bunty Waters
Laura Chapman|Office|Dates Acting (if not whole period)|
|---|---|---|
||Chair of Trustees||
||Secretary||
||||
|||Up to 31-October-2023|
||Vice Chair||
||||
||||
|||Up to 22-October-2023|
||||
## **Corporate trustees – names of the directors at the date the report was approved**
Not applicable.
## **Name of trustees holding title to property belonging to the charity**
Not applicable.
## **Funds held as custodian trustees on behalf of others**
None.
## **Additional information (optional)**
None.
## **Names and addresses of advisers (optional)**
None.
## **Name of chief executive or names of senior staff members (Optional information)**
None.
## **Exemptions from disclosure**
No information has been marked as exempt.
## **Other optional information**
No additional information.
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees;
Andrew Richard Pellew
Chair of Trustees
15th September 2024
**BAR HILL COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 December 2023**
**Page 1**
## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS**
Report to the trustees of Bar Hill Community Association (Charity number 1195382), on accounts for the year ended 31 December 2023, set out on pages 3 and 4.
I report to the trustees on my examination of the accounts of the above Charity ("The Trust") for the year ended 31 December 2023
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commision under sectiion 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examinationw hich gives me cause to believe that, in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
* the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper uncerstanding of the accounts to be reached
## _MH Middleton_
**Signed Date** 12 August 2024 **Name** Martin H Middleton **Address** 5 Salisbury Road Welwyn Garden City Herdfordshire
**Page 2**
## **BAR HILL COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|**Funds from Bar Hill Residents Association**
Receipts
Payments
**Result**
**Bar Hill News**
Receipts
Payments
Result
**Donations made**
**Fete**
Receipts
Payments
**Result**
**Christmas event**
Receipts
Payments
**Result**
**Warm hub**
Receipts
Payments
**Result**
**General**
Receipts
Payments
**Result**
**Parks & recreation**
Receipts
Payments
**Result**
**Result for ther year/period**|**2023**
611.53
0.00
7,284.75
6,143.25
5,422.62
8,036.91
4,214.10
2,938.89
0.00
0.00
169.03
481.52
6,998.00
6,998.00|**2023**
**611.53**
**1,141.50**
**(105.00)**
**(2,614.29)**
**1,275.21**
**0.00**
**(312.49)**
0.00
**(3.54)**|4,400.00
0.00
**4,400.00**
6,672.00
5,942.60
**729.40**
**(1,675.00)**
8,552.69
1,636.98
**6,915.71**
3,197.97
2,482.80
**715.17**
500.00
0.00
**500.00**
145.59
1,253.26
**(1,107.67)**
0.00
0.00
0.00
**10,477.61**
**Page 3**
**3/08/2021 to 31/12/2022**|4,400.00
0.00
**4,400.00**
6,672.00
5,942.60
**729.40**
**(1,675.00)**
8,552.69
1,636.98
**6,915.71**
3,197.97
2,482.80
**715.17**
500.00
0.00
**500.00**
145.59
1,253.26
**(1,107.67)**
0.00
0.00
0.00
**10,477.61**
**Page 3**
**3/08/2021 to 31/12/2022**|
|---|---|---|---|---|
||||||
|||||**10,477.61**|
|||||**Page 3**|
## **BAR HILL COMMUNITY ASSOCIATION BALANCE SHEET**
## **AS AT 31 DECEMBER 2023**
|**Assets**
Cash at Barclays
Cash held by Paypal
Cash held by Fete
Cash at Metrobank
**Less current liabilities**
Due to A Pellew
**Net assets**
**Funded by**
General fund at start of year/period
Result for the year/period
**General fund at end of year/period**|**2023**
7,148.33
50.00
352.00
2,923.74|**2023**
10,474.07
0.00
**10,474.07**
10,477.61
(3.54)
**10,474.07**|9,499.12
158.57
3,405.82
14.08
13,077.59
(2,599.98)
**10,477.61**
0.00
10,477.61
**10,477.61**
**3/08/2021 to 31/12/2022**|9,499.12
158.57
3,405.82
14.08
13,077.59
(2,599.98)
**10,477.61**
0.00
10,477.61
**10,477.61**
**3/08/2021 to 31/12/2022**|
|---|---|---|---|---|
||||||
|||||**10,477.61**|
|||||0.00
10,477.61|
|||||**10,477.61**|
**Page 4**