2022-12-31-accounts

Trustees’ Annual Report for the period

From 2021 to 2023

Charity name: Bar Hill Community Association (BHCA)

Charity registration number: 1195382

NOTE: This report is based on a template downloaded from the Charity Commission website in December 2022 it has been converted into a Google Document and reforma�ed to make it more presentable.

Trustees’ Annual Report for the period	1
Objec�ves and Ac�vi�es	2
Addi�onal informa�on (op�onal)	2
Achievements and Performance	4
Addi�onal informa�on (op�onal)	4
Financial Review	5
Addi�onal informa�on (op�onal)	5
Structure, Governance and Management	6
Addi�onal informa�on (op�onal)	6
Reference and Administra�ve details	7
Trustees	7
Corporate trustees – names of the directors at the date the report was approved	7
Name of trustees holding �tle to property belonging to the charity	7
Funds held as custodian trustees on behalf of others	8
Addi�onal informa�on (op�onal)	8
Names and addresses of advisers (op�onal)	8
Name of chief execu�ve or names of senior staf members (Op�onal informa�on)	8
Exemp�ons from disclosure	8

Other op�onal informa�on

8

Declara�ons

9

Objec�ves and Ac�vi�es

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Our charitable objectives are: TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF BAR HILL VILLAGE, SOUTH CAMBRIDGESHIRE AND THE SURROUNDING AREA THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the Charity have been the production and distribution of the Bar Hill News, organising Christmas Events, and the Village Fete as well as making donations to location groups and charities.
A statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees confirm we have had regard to the guidance from the Charity Commission regarding public benefit. More detailed information is available on the Charity Commission website; https://www.gov.uk/guidance/public-benef it-rules-for-charities

Addi�onal informa�on (op�onal)

	SORP reference
Policy on grant-making	Para 1.38	Our Grant Making Policy was created on the 11th July 2021, was approved by

			Trustees on the 14th September in the
			same year. It is scheduled for review later
			this year.
			Our website has only recently been set
			up but the intention will be to include this
			policy on the website.
	Policy on social investment	Para 1.38	Not Applicable.
	including program-related
	investment
	Contribution made by	Para 1.38	We have engaged with volunteers for the
	volunteers		delivery of the Bar Hill News as well as
			for (considerable) help at the various
			events we have organised.
	Other		No additional information.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any more comprehensive benefits to society as a whole.	Para 1.20	During the period, we have continued to print and deliver the Bar Hill News every month through the year (with our usual break in January). Advertising within the magazine by local businesses is the primary source of income for the Association and has held up surprisingly well over the period, with some advertisers dropping out but others joining for the first time. The Community Association is also responsible for the annual Féte & Festival. This year’s theme is the Swinging 60s. We will hold the event on the 8th of July on the village green. We also organise the Christmas Event every year in early December outside of the Parish Council offices featuring the switching on of the Christmas Lights and a Christmas Tree. When setting up the charity, it was always our intention to support other groups and activities within the village. Over the last year, we have contributed books for Bar Hill Primary School Library and made a substantial donation to the PTA to support the school fireworks. We now have active committees for the Bar Hill News, the Warm Hub, Christmas Event, Féte & Festival, and the newly formed Parks & Recreation, which will be looking at improvements to the children’s play area by the school.

Addi�onal informa�on (op�onal)

	SORP reference
Achievements against objectives set	Para 1.41	Our intention from the start was to include the Community Hub within the Charity. This event is currently organised by the local Church and the expressed intent was for it to be taken over by the Charity. Sadly, for various reasons, this has yet to be completed and work on this has been abandoned.

			It is still my hope (as Chair) that we will
			be able to include the Community Hub
			under the charity umbrella but this is now
			a long-term goal rather than short term.
			As the
	Performance of fundraising	Para 1.41	We have received significant funding in
	activities against objectives		the form of donations from the Bar Hill
	set		Residents Association, Bar Hill Parish
			Council, as well as the regular income
			from the Bar Hill News.
			This income was more than sufficient to
			cover our operations during the period.
	Investment performance	Para 1.41	Not Applicable.
	against objectives
	Other		No additional information.

Financial Review

	SORP reference
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity is in a good financial position.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At the moment we have no policy for reserves.
Amount of reserves held	Para 1.22	Not applicable.
Reasons for holding zero reserves	Para 1.22	Not applicable.
Details of fund materially in deficit	Para 1.24	Not applicable.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns with the charity being able to continue as a going concern.

Addi�onal informa�on (op�onal)

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from the Bar Hill News.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable.
A description of the principal risks facing the charity	Para 1.46	The pandemic highlighted that if we are unable to print and deliver the paper-edition of the Bar Hill News for a significant period of time then our income will be significantly negatively affected. Of course our costs will also decrease, but without the income from the Bar Hill News it would be very unlikely we could continue. Other risks are around personnel. We are reliant on three or four incredibly active people who perform most of the work of the charity.
Other		No additional information.

Structure, Governance and Management

	SORP reference
Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution (based on a model from the Charity Commission current as at registration date - 13th March 2019).
How is the charity constituted?	Para 1.25	CIO - Following the Association Model.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are volunteers primarily from within the village community. No external organisations have a right to appoint Trustees.

Addi�onal informa�on (op�onal)

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51	None.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We have a board of trustees that oversee the charities strategic objectives, and underneath them we have a number of committees which perform individual functions within the charity (i.e. Bar Hill News, Fête & Festival, Warm Hub, etc).
Relationship with any related parties	Para 1.51	The Charity has no direct relationship with other organisations (other than day-to-day operations).
Other		No additional information.

Reference and Administra�ve details

Charity name	Bar Hill Community Association
Other names the charity uses	BHCA
Registered charity number	1195382
Charity’s principal address	Bar Hill Parish Council Offices Hanover Close Bar Hill CAMBRIDGE CB23 8EH
Contact Number	07814 871752(Chair of Trustees)

Contact Email Address	[e-mail]
Charity Commission Website	https://register-of-charities.charitycommission.gov.uk/ charity-search/-/charity-details/5184616/charity-overvi ew
Website	www.barhill-ca.org

Trustees

Names of the charity trustees who manage the charity;

Name Andrew Richard Pellew Jennifer Mary Foster-Smith Kathryn Da Costa Barry Charles Dean Rev Anthony William Mitchell Josephine Ann Hall Bunty Waters Laura Katy Chapman Roger Hall Amber Neale Kevin Po�s Charles Mather Lo�e Beare Anne Benstead	Ofce	Dates Ac�ng (if not whole period)
	Chair	May 2021 to date
		November 2022 to date
		January 2022 to date
		January 2022 to date
		January 2022 to date
		May 2021 to date
		May 2021 to date
	Vice Chair	May 2021 to date
		May 2021 to April 2022
		May 2021 to September 2022
		September 2021 to November 2021
		September 2021 to ? 2022
		May 2021 to November 2022
		February 2022 to August 2022

Corporate trustees – names of the directors at the date the report was approved

Not applicable.

Name of trustees holding �tle to property belonging to the charity

Not applicable.

Funds held as custodian trustees on behalf of others

None.

Addi�onal informa�on (op�onal)

None.

Names and addresses of advisers (op�onal)

None.

Name of chief execu�ve or names of senior staff members (Op�onal informa�on)

None.

Exemp�ons from disclosure

No information has been marked as exempt.

Other op�onal informa�on

No addi�onal informa�on.

Declara�ons

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees;

Andrew Richard Pellew

Chair of Trustees

Tuesday, 6th June 2023

BAR HILL COMMUNITY ASSOCIATION ACCOUNTS FOR THE PERIOD 3 AUGUST 2021 TO 31 DECEMBER 2022

INDEPENDEKf EXAMINER'S REPORT ON THE ACCOUNTS Report to the trustees of Bar Hill Community Assoaation (Charity number 1195382). on accounts for the the period 3 August 202110 31 De￿nber 2022. s& tyjt page 3 I report to the trustees on my examination of the accowts of the a)ve Charty (Tr TNsf) for the Kwiod 3 August 2021 to 31 December 2022 Responsibilites and basis of report requirements of the Charities A(# 2011. I report in respeGt of my examination of the Tntsys aCt￿ntS carried out urKler section 145 of the 2011 Act and in ¢arryirYJ out my examination, I have all the applicat4e Diredions given by the Charity Commission under section 145{5){b) of the Act. Indepondent oxaminerfs stateme I have Completed my e￿qmInatIon. I confinn that rKJ material matter5 hav8 Come to my attenti￿ in connection with the examination whith gives me cause to believe that in, any material resFect: the accounting records not ke0 in XCOrdan￿ bmth se(aion 130 of the Charities Ad. the accounts did not comply with the applicable requirements concernirKJ the forni and content of accounts set out in the Charthes (Accounts arKI Reports) Regulations 2008 other than any requirement that the accounts give a In￿ and fair vithv bvhich is not a matter ry)nSI￿ as part of an independent examination. I have no Conce￿ and have come a￿osS no other matte15 in conne(aion with the examination to which attention sh￿Id dra￿ in this rewt in order to enat4e a woper understarKling of the a(wnts to be reached. Signod: , S", JvL-y Zt)Z 3 Name: . r) D Address: ra-￿ /IL<7GJKJ)S/*ts-

BAR HILL COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS FOR THE PERIOD 3 AUGUST 2021 TO 31 DECEMBER 2022 Funds from BHRA Bar Hill News Donations made Fete transaction via CA Fete Comm transactions Christmas Wann Hub General 14.￿.00 2.672.lJ) (10.5CKI.(KI) 4.(XKI.(KI 5,942.60 1,675.IXI 416.98 1.220.00 3,(KK).00 2.482.80 4,400.fK) 729.40 (1,675.00) 3,509.89 3.405.82 715.17 500.IX) (1,107.67) 926.87 4.625.82 197.97 3.(KKI.00 145.59 1.253.26 Totals 23.468.25 0.00 11990.64 10A77.61 BALANCE SHEEf AS AT 31 DECEMBER 2022 ASSETS Cash at Barclays Cash hekl by PayPal Cash held by Fete Cash at Metrobank 9.499.12 158.57 3.405.S2 14.08 13,OTT.59 Less current liabilits8s tkn to A Pellew {2.599.98) 10N77.61 FUNDED BY General Fund last year Result for year to date General fund to date 10.477.61 10.477.61