## **Trustees’ Annual Report for the period** ## **From 2021 to 2023** ## **Charity name: Bar Hill Community Association (BHCA)** ## **Charity registration number: 1195382** NOTE: This report is based on a template downloaded from the Charity Commission website in December 2022 it has been converted into a Google Document and reforma�ed to make it more presentable. |**Trustees’ Annual Report for the period**|**1**| |---|---| |**Objec�ves and Ac�vi�es**|**2**| |Addi�onal informa�on (op�onal)|2| |**Achievements and Performance**|**4**| |Addi�onal informa�on (op�onal)|4| |**Financial Review**|**5**| |Addi�onal informa�on (op�onal)|5| |**Structure, Governance and Management**|**6**| |Addi�onal informa�on (op�onal)|6| |**Reference and Administra�ve details**|**7**| |Trustees|7| |Corporate trustees – names of the directors at the date the report was approved|7| |Name of trustees holding �tle to property belonging to the charity|7| |Funds held as custodian trustees on behalf of others|8| |Addi�onal informa�on (op�onal)|8| |Names and addresses of advisers (op�onal)|8| |Name of chief execu�ve or names of senior staf members (Op�onal informa�on)|8| |Exemp�ons from disclosure|8| Other op�onal informa�on 8 **Declara�ons** **9** ## **Objec�ves and Ac�vi�es** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our charitable objectives are:**
**TO PROMOTE FOR THE BENEFIT OF THE**
**INHABITANTS OF BAR HILL VILLAGE,**
**SOUTH CAMBRIDGESHIRE AND THE**
**SURROUNDING AREA THE PROVISION**
**OF FACILITIES FOR RECREATION OR**
**OTHER LEISURE TIME OCCUPATION OF**
**INDIVIDUALS WHO HAVE NEED OF SUCH**
**FACILITIES BY REASON OF THEIR**
**YOUTH, AGE, INFIRMITY OR**
**DISABLEMENT, FINANCIAL HARDSHIP**
**OR SOCIAL AND ECONOMIC**
**CIRCUMSTANCES OR FOR THE PUBLIC**
**AT LARGE IN THE INTERESTS OF**
**SOCIAL WELFARE AND WITH THE**
**OBJECT OF IMPROVING THE CONDITION**
**OF LIFE OF THE SAID INHABITANTS.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The main activities of the Charity have**
**been the production and distribution of**
**the Bar Hill News, organising Christmas**
**Events, and the Village Fete as well as**
**making donations to location groups and**
**charities.**| |A statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees confirm we have had regard to**
**the guidance from the Charity**
**Commission regarding public benefit.**
**More detailed information is available on**
**the Charity Commission website;**
**https://www.gov.uk/guidance/public-benef**
**it-rules-for-charities**| ## **Addi�onal informa�on (op�onal)** ||SORP reference|| |---|---|---| |Policy on grant-making|Para 1.38|**Our Grant Making Policy was created on**
**the 11th July 2021, was approved by**| |||||| |---|---|---|---|---| ||||**Trustees on the 14th September in the**|| ||||**same year. It is scheduled for review later**|| ||||**this year.**|| ||||**Our website has only recently been set**|| ||||**up but the intention will be to include this**|| ||||**policy on the website.**|| ||Policy on social investment|Para 1.38|**Not Applicable.**|| ||including program-related|||| ||investment|||| ||Contribution made by|Para 1.38|**We have engaged with volunteers for the**|| ||volunteers||**delivery of the Bar Hill News as well as**|| ||||**for (considerable) help at the various**|| ||||**events we have organised.**|| ||Other||**No additional information.**|| |||||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any more
comprehensive benefits to
society as a whole.|Para 1.20|**During the period, we have continued to**
**print and deliver the Bar Hill News every**
**month through the year (with our usual**
**break in January). Advertising within the**
**magazine by local businesses is the**
**primary source of income for the**
**Association and has held up surprisingly**
**well over the period, with some**
**advertisers dropping out but others**
**joining for the first time.**
**The Community Association is also**
**responsible for the annual Féte &**
**Festival. This year’s theme is the**
**Swinging 60s. We will hold the event on**
**the 8th of July on the village green.**
**We also organise the Christmas Event**
**every year in early December outside of**
**the Parish Council offices featuring the**
**switching on of the Christmas Lights and**
**a Christmas Tree.**
**When setting up the charity, it was always**
**our intention to support other groups and**
**activities within the village. Over the last**
**year, we have contributed books for Bar**
**Hill Primary School Library and made a**
**substantial donation to the PTA to**
**support the school fireworks.**
**We now have active committees for the**
**Bar Hill News, the Warm Hub, Christmas**
**Event, Féte & Festival, and the newly**
**formed Parks & Recreation, which will be**
**looking at improvements to the children’s**
**play area by the school.**| ## **Addi�onal informa�on (op�onal)** ||SORP reference|| |---|---|---| |Achievements against
objectives set|Para 1.41|**Our intention from the start was to**
**include the Community Hub within the**
**Charity. This event is currently organised**
**by the local Church and the expressed**
**intent was for it to be taken over by the**
**Charity. Sadly, for various reasons, this**
**has yet to be completed and work on this**
**has been abandoned.**| |||||| |---|---|---|---|---| ||||**It is still my hope (as Chair) that we will**|| ||||**be able to include the Community Hub**|| ||||**under the charity umbrella but this is now**|| ||||**a long-term goal rather than short term.**|| ||||**As the**|| ||Performance of fundraising|Para 1.41|**We have received significant funding in**|| ||activities against objectives||**the form of donations from the Bar Hill**|| ||set||**Residents Association, Bar Hill Parish**|| ||||**Council, as well as the regular income**|| ||||**from the Bar Hill News.**|| ||||**This income was more than sufficient to**|| ||||**cover our operations during the period.**|| ||Investment performance|Para 1.41|**Not Applicable.**|| ||against objectives|||| ||Other||**No additional information.**|| |||||| ## **Financial Review** ||SORP reference|| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity is in a good financial**
**position.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**At the moment we have no policy for**
**reserves.**| |
Amount of reserves held|Para 1.22|**Not applicable.**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable.**| |Details of fund materially in
deficit|Para 1.24|**Not applicable.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no concerns with the charity**
**being able to continue as a going**
**concern.**| ## **Addi�onal informa�on (op�onal)** ||SORP reference|| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from the Bar Hill News.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable.**| |
A description of the principal
risks facing the charity|Para 1.46|**The pandemic highlighted that if we are**
**unable to print and deliver the**
**paper-edition of the Bar Hill News for a**
**significant period of time then our income**
**will be significantly negatively affected.**
**Of course our costs will also decrease,**
**but without the income from the Bar Hill**
**News it would be very unlikely we could**
**continue.**
**Other risks are around personnel. We are**
**reliant on three or four incredibly active**
**people who perform most of the work of**
**the charity.**| |Other||
**No additional information.**| ## **Structure, Governance and Management** ||SORP reference|| |---|---|---| |Description of charity’s trusts:||| |
Type of governing document|Para 1.25|**Constitution (based on a model from the**
**Charity Commission current as at**
**registration date - 13th March 2019).**| |How is the charity
constituted?|Para 1.25|**CIO - Following the Association Model.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are volunteers primarily from**
**within the village community.**
**No external organisations have a right to**
**appoint Trustees.**| ## **Addi�onal informa�on (op�onal)** ||SORP reference|| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**None.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We have a board of trustees that oversee**
**the charities strategic objectives, and**
**underneath them we have a number of**
**committees which perform individual**
**functions within the charity (i.e. Bar Hill**
**News, Fête & Festival, Warm Hub, etc).**| |Relationship with any related
parties|Para 1.51|**The Charity has no direct relationship**
**with other organisations (other than**
**day-to-day operations).**| |Other||**No additional information.**| ## **Reference and Administra�ve details** |Charity name|**Bar Hill Community Association**| |---|---| |
Other names the charity uses|
**BHCA**| |Registered charity number|**1195382**| |Charity’s principal address|**Bar Hill Parish Council Offices**
**Hanover Close**
**Bar Hill**
**CAMBRIDGE**
**CB23 8EH**| |Contact Number|**07814 871752(Chair of Trustees)**| |Contact Email Address|**chair-of-trustees@barhill-ca.org**| |---|---| |Charity Commission Website|**https://register-of-charities.charitycommission.gov.uk/**
**charity-search/-/charity-details/5184616/charity-overvi**
**ew**| |Website|**www.barhill-ca.org**| ## **Trustees** Names of the charity trustees who manage the charity; |Name
Andrew Richard Pellew
Jennifer Mary Foster-Smith
Kathryn Da Costa
Barry Charles Dean
Rev Anthony William Mitchell
Josephine Ann Hall
Bunty Waters
Laura Katy Chapman
Roger Hall
Amber Neale
Kevin Po�s
Charles Mather
Lo�e Beare
Anne Benstead|Ofce|Dates Ac�ng (if not whole period)| |---|---|---| ||Chair|May 2021 to date| |||November 2022 to date| |||January 2022 to date| |||January 2022 to date| |||January 2022 to date| |||May 2021 to date| |||May 2021 to date| ||Vice Chair|May 2021 to date| |||May 2021 to April 2022| |||May 2021 to September 2022| |||September 2021 to November 2021| |||September 2021 to ? 2022| |||May 2021 to November 2022| |||February 2022 to August 2022| ## **Corporate trustees – names of the directors at the date the report was approved** Not applicable. ## **Name of trustees holding �tle to property belonging to the charity** Not applicable. ## **Funds held as custodian trustees on behalf of others** None. ## **Addi�onal informa�on (op�onal)** None. ## **Names and addresses of advisers (op�onal)** None. ## **Name of chief execu�ve or names of senior staff members (Op�onal informa�on)** None. ## **Exemp�ons from disclosure** No information has been marked as exempt. ## **Other op�onal informa�on** No addi�onal informa�on. ## **Declara�ons** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees; Andrew Richard Pellew Chair of Trustees Tuesday, 6th June 2023 BAR HILL COMMUNITY ASSOCIATION ACCOUNTS FOR THE PERIOD 3 AUGUST 2021 TO 31 DECEMBER 2022 INDEPENDEKf EXAMINER'S REPORT ON THE ACCOUNTS Report to the trustees of Bar Hill Community Assoaation (Charity number 1195382). on accounts for the the period 3 August 202110 31 De￿nber 2022. s& tyjt page 3 I report to the trustees on my examination of the accowts of the a)ve Charty (Tr TNsf) for the Kwiod 3 August 2021 to 31 December 2022 Responsibilites and basis of report requirements of the Charities A(# 2011. I report in respeGt of my examination of the Tntsys aCt￿ntS carried out urKler section 145 of the 2011 Act and in ¢arryirYJ out my examination, I have all the applicat4e Diredions given by the Charity Commission under section 145{5){b) of the Act. Indepondent oxaminerfs stateme I have Completed my e￿qmInatIon. I confinn that rKJ material matter5 hav8 Come to my attenti￿ in connection with the examination whith gives me cause to believe that in, any material resFect: the accounting records not ke0 in XCOrdan￿ bmth se(aion 130 of the Charities Ad. the accounts did not comply with the applicable requirements concernirKJ the forni and content of accounts set out in the Charthes (Accounts arKI Reports) Regulations 2008 other than any requirement that the accounts give a In￿ and fair vithv bvhich is not a matter ry)nSI￿ as part of an independent examination. I have no Conce￿ and have come a￿osS no other matte15 in conne(aion with the examination to which attention sh￿Id dra￿ in this rewt in order to enat4e a woper understarKling of the a(wnts to be reached. Signod: , S", JvL-y Zt)Z 3 Name: . r) D Address: ra-￿ /IL<7GJKJ)S/*ts- BAR HILL COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS FOR THE PERIOD 3 AUGUST 2021 TO 31 DECEMBER 2022 Funds from BHRA Bar Hill News Donations made Fete transaction via CA Fete Comm transactions Christmas Wann Hub General 14.￿.00 2.672.lJ) (10.5CKI.(KI) 4.(XKI.(KI 5,942.60 1,675.IXI 416.98 1.220.00 3,(KK).00 2.482.80 4,400.fK) 729.40 (1,675.00) 3,509.89 3.405.82 715.17 500.IX) (1,107.67) 926.87 4.625.82 197.97 3.(KKI.00 145.59 1.253.26 Totals 23.468.25 0.00 11990.64 10A77.61 BALANCE SHEEf AS AT 31 DECEMBER 2022 ASSETS Cash at Barclays Cash hekl by PayPal Cash held by Fete Cash at Metrobank 9.499.12 158.57 3.405.S2 14.08 13,OTT.59 Less current liabilits8s tkn to A Pellew {2.599.98) 10N77.61 FUNDED BY General Fund last year Result for year to date General fund to date 10.477.61 10.477.61