Trustees’ Annual Report for the period
From 1 July 2023 Period start date To 30 June 2024 Period end date Charity name: Newbury Lions Club (cio)
Charity registration number: 1195354
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; Also to help families who need assistance and additional help to organisations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Promoting the Voluntary Sector for the public benefit by associating with local authorities to advance education and provide facilities in the interests of social welfare to improve the conditions of life of people in local, national and international communities; Raising funds through our fireworks & Speen Fete which is also helping local people |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |||
|---|---|---|---|
| Policy on grant making | Para 1.38 | Grants are generally made as single payments between £50 and £5,000; The Club will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Clubto be alreadywell funded; |
|
| Policy on social investment including program related investment |
Para 1.38 | Youth and children’s organisations - sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments; |
In donations to club Para 1.38 Contribution made by volunteers None or in donations to club Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Have consistently help local people with everyday grants and improved their living standards |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Over achieved on all objectives | |
|---|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Raised over expectations on all fundraising activities |
|
| Investment performance against objectives |
Para 1.41 | None | |
| Other | None |
Financial Review
| Financial Review | |||
|---|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The review has shown that the receipts and expenditure for the period have decreased in the financial year. This has caused lower spending on welfare and charitable gifts. |
|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Held for future contributions and a reserve for future fundraising events |
|
| Amount of reserves held | Para 1.22 | £17711 | |
| Reasons for holding zero reserves |
Para 1.22 | n/a | |
| Details of fund materially in deficit |
Para 1.24 | n/a | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fundraising though fireworks display and other fundraising events plus public donations |
|
|---|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | None. All monies held in bank accounts | |
| A description of the principal risks facing the charity |
Para 1.46 | No financial risks only lack of support from public |
|
| Other | None |
Structure, Governance and Management
| Description of charity’s | ||||
|---|---|---|---|---|
| trusts: | ||||
| Type of governing document | Para 1.25 | Incorporated trust deed | ||
| (trust deed, royal charter) | ||||
| How is the charity | Para 1.25 | C.I.O | ||
| constituted? | ||||
| (e.g unincorporated | ||||
| association, CIO) | ||||
| Trustee selection methods | Para 1.25 | By club members vote at AGM | ||
| including details of any | ||||
| constitutional provisions e.g. | ||||
| election to post or name of | ||||
| any person or body entitled | ||||
| to appoint one or more | ||||
| trustees | ||||
| Additional information (optional) | ||||
| You may choose to include further statements where relevant about: | ||||
| Policies and procedures | Within constitution and required training by | |||
| adopted for the induction | Para 1.51 | Lions Club International | ||
| and training of trustees | ||||
| The charity’s organisational | Part of Lions Club International and UK | |||
| structure and any wider | Para 1.51 | District 105. | ||
| network with which the | President and trustees then club members | |||
| charity works | ||||
| Relationship with any related | Para 1.51 | Part of Lions Club International and UK | ||
| parties | District 105. | |||
| Other | None |
Reference and Administrative details
| Charity name | Newbury Lions Club (CIO) |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1195354 |
| Charity’s principal address | 40 Nevil Court, Thatcham, Berkshire. RG19 3PQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Margo Payne | Trustee | All trustees are appointed by | ||
| Judith Colby | Trustee | Club members | ||
| Andrew Watson | Trustee | |||
| Adrian Ho | Trustee | |||
| Peter Wood | Trustee | |||
| John Coleman | Trustee | |||
| Alex Payton | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| Audit | Jeanette Lawrence (FCCA) |
29 Spurcroft Road Thatcham Berkshire RG19 3XX |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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NEWBURY LIONS CLUB
ADMINISTRATION FUND
INCOME STATEMENT FOR THE YEAR ENDED 30th JUNE 2024
| INCOME Subscriptions Rafes Functions District Service Interest Donations Other Income EXPENDITURE President Honorarium Regalia International & District Dues Dinner Costs Insurance Other Expenses Net Surplus / (Defcit) |
2024 £ £ 1,132 71 6 151 1,360 59 945 44 441 1,489 (128) |
2023 £ £ 1,060 225 1,736 3 0 3,023 96 951 1,961 44 122 3,174 (151) |
2022 £ £ 1,284 41 0 72 1,397 1,098 150 44 106 1,398 (1) |
2021 £ £ 1,373 0 112 1,485 1,387 44 59 1,490 (5) |
2020 £ £ 1,365 108 564 3 293 2,333 82 1,254 44 164 1,544 789 |
2019 £ £ 1,167 103 1,231 2 54 2,557 84 996 1,439 89 297 2,904 (347) |
2018 £ £ 1,487 162 971 3 51 2,674 135 205 1,166 1,117 44 81 2,748 (74) |
2018 £ £ 1,487 162 971 3 51 2,674 135 205 1,166 1,117 44 81 2,748 (74) |
|---|---|---|---|---|---|---|---|---|
| 59 945 44 441 |
||||||||
| (74) |
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£
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NEWBURY LIONS CLUB
ADMINISTRATION FUND
BALANCE SHEET AS AT 30th JUNE 2024
| 2024 £ ASSETS Regalia (Valuation) 500 Prepayments & Accrued Income 0 Cash at bank 1,150 1,650 LIABILITIES Deferred Income 0 NET ASSETS 1,650 ADMINISTRATION FUND Balance b/fwd 1,778 Reserves adjustment to correct historic bank position Surplus / Defcit for year (128) 1,650 |
2023 £ 500 0 1,278 1,778 0 1,778 1,929 (151) 1,778 |
2022 £ 500 0 1,429 1,929 0 1,929 1,931 (1) 1,929 |
2021 £ 500 0 1,431 1,931 0 1,931 1,936 (5) 1,931 |
2020 £ 500 0 1,534 2,034 (98) (98) 1,936 1,147 789 1,936 |
2019 £ 500 647 1,147 0 1,147 1,494 (347) 1,147 |
|---|---|---|---|---|---|
NEWBURY LIONS CLUB
CHARITY FUND
INCOME STATEMENT FOR THE YEAR ENDED 30th JUNE 2024
| INCOME Fireworks Christmas Float Donations Easter Eggs Waterways Festival Quiz Night Face Masks Berkshire Young Farmers Roundabout Cofee Mornings Speen fete Christmas Vouchers The Good Exchange "Back to Basics" Duck Race Thatcham Fun Day Interest Receivable Business Account Other Income EXPENDITURE Fireworks Christmas Float Caravan Depreciation Easter Eggs Welfare and Charitable Gifts Waterways Festival Poultons Park District Appeals Speen Fete Motor Vehicle expenses The Good Exchange fees Duck Race Thatcham Fun Day Other Donations MIAB D/MD/LCI appeals Other Expenses Net Surplus / (Defcit) NET PROFIT ON EVENTS Fireworks Christmas Float Easter Eggs Speen Fete |
2024 £ 42,822 534 4,537 457 3,373 945 267 274 53,209 37,928 47 282 28,300 1,799 310 330 463 69,459 (16,250) Margin 4,895 11.4% 534 100.0% 175 38.3% 1,574 46.7% |
2023 £ 57,566 960 0 1,267 3,490 553 200 3,733 67,768 28,104 792 205 42,331 284 1,000 2,530 99 133 3,233 78,709 (10,941) Margin 29,462 51.2% 167 17.4% 0 #DIV/0! 960 27.5% |
2022 £ 61,013 1,443 662 250 7,475 4,035 19 274 75,170 18,163 139 260 447 19,310 64 1,000 6,317 419 62 500 7 583 47,270 27,900 Margin 42,850 70.2% 1,304 90.4% 215 32.5% 1,157 15.5% |
2021 £ 116 1,355 88 549 2,494 3,066 340 54 74 8,136 173 361 292 5,767 68 163 196 336 7,357 779 |
2020 £ 23,094 1,155 143 785 230 454 311 100 55 108 26,437 18,300 35 440 482 535 2,905 64 20 590 300 264 23,935 2,501 Margin 4,794 20.8% 1,120 97.0% 250 31.9% 80 |
2019 £ 24,156 1,386 1,544 859 3,108 67 2,587 33,707 19,847 278 3,990 1,310 510 7,628 3,451 1,385 624 451 39,473 (5,765) Margin 4,310 17.8% 1,108 80.0% 1,034 67.0% -343 |
2018 £ 37,559 1,133 255 2,026 480 192 3,420 114 222 |
2018 £ 37,559 1,133 255 2,026 480 192 3,420 114 222 |
|---|---|---|---|---|---|---|---|---|
| 45,400 20,668 6,148 577 649 9,488 251 1,134 1,902 2,066 1,340 771 |
||||||||
| 44,994 406 Margin 16,891 45.0% 1,133 100.0% 1,377 68.0% |
44,994 | |||||||
| 406 |
Fireworks Christmas Float Easter Eggs Speen Fete
NEWBURY LIONS CLUB
CHARITY FUND
BALANCE SHEET AS AT 30th JUNE 2024
| 2024 £ ASSETS Fixed Assets 0 Stock 465 Pre Payments 2000 Cash at bank 17,711 20,176 LIABILITIES Accruals 0 0 NET ASSETS 20,176 CHARITY RESERVES Balance b/fwd 36,426 Reserves adjustment to correct historic bank position Surplus / (Defcit) for year (16,250) 20,176 |
2023 £ 47 4200 32,180 36,426 0 0 36,426 47,368 (10,941) 36,426 |
2022 £ 251 3000 44,117 47,368 0 0 47,368 19,468 27,900 47,368 |
2021 £ 511 0 18,957 19,468 0 0 19,468 18,689 779 19,468 |
2020 £ 872 0 17,817 18,689 0 0 18,689 16,188 2,501 18,689 |
2019 £ 1,354 2000 12,834 16,188 0 0 16,188 21,953 (5,765) 16,188 |
2018 £ 1,964 2064 17,926 |
|---|---|---|---|---|---|---|
| 21,953 | ||||||
| 0 | ||||||
| 0 | ||||||
| 21,953 | ||||||
| 21,547 406 |
||||||
| 21,953 |
| Income Fireworks Christmas Float Donations Easter Eggs Speen Fete Waterways Festival Duck Race Thatcham Fun Day Other income Interest Expenditure Fireworks Christmas Float Depreciation Easter Eggs Welfare and Charitable Gifts Waterways Festival Speen Fete Duck Race Motor Vehicle expenses MIAB D/MD/LCI appeals Other Expenses Net Surplus/(Defcit) ASSETS Fixed Assets Stock Pre-payments Cash LIABILITIES Accruals NET ASSETS CHARITY RESERVES Balance B/fwd Surplus/(defcit) for period |
42,822 534 4,537 457 3,373 0 945 0 274 267 |
|---|---|
| 37,928 0 47 282 28,300 0 1,799 310 0 330 0 463 |
|
| 0 465 2,000 17,711 |
|
| Income Subscriptions Rafes Functions Interest Other Income Expenditure President Honorarium Regalia International & District Dues Dinner Costs Insurance Other Expenses Net Surplus/(Defcit) ASSETS Regalia (Valuation) Cash LIABILITIES Deferred Income NET ASSETS ADMIN RESERVES Balance B/fwd Surplus/(defcit) for period |
1,132 71 0 6 151 |
|---|---|
| 0 59 945 0 44 441 |
|
| 500 1,150 |
|
2023 £
67,768 78,709 (10,941)
2023 £ 36,426 0 36,426 47,368 (10,941) 36,426
2023 £
3,023
3,174
(151)
2023 £
1,778
0 1,778
1,930 (151) 1,778
NEWBURY LIONS CLUB
CASH BOOK RECONCILIATION
Balance per Bank Statement @ 30th June 2023
£ 17,906.31
| Accounts Metro Bank £ Newbury Lions Club - Admin Reserve 20482079 706.17 Newbury Lions Club - Admin Current 20174749 224.87 Newbury Lions Club . Charitable Trust Reserve 20411295 15,014.79 Newbury Lions Club . Charitable Trust Current 20174757 1,960.48 Newbury Lions Club. Charitable Trust MM1718729610 0.00 17,906.31 |
Accounts Metro Bank £ Newbury Lions Club - Admin Reserve 20482079 706.17 Newbury Lions Club - Admin Current 20174749 224.87 Newbury Lions Club . Charitable Trust Reserve 20411295 15,014.79 Newbury Lions Club . Charitable Trust Current 20174757 1,960.48 Newbury Lions Club. Charitable Trust MM1718729610 0.00 17,906.31 |
|---|---|
| 17,906.31 | |
| Less Uncleared BACS 7/5/2024 Speen Fete NWN Advertising 7/5/2024 Donation to West Berks Homeless 7/5/2024Donation to West Berks Food Bank Less Cash not banked |
Balance per Cash Book @ 30th June 2022
| CLUB CHARITY |
18,860.31 |
|---|---|
| 1,149.53 17,710.78 |
|
| 18,860.31 |
| Purchase | Depn | Diposal | Depreciaiton Period | |
|---|---|---|---|---|
| Asset Description | Date | Start date | date | (Mnths) |
| New BBQ & metal table for small BBQ | 12/08/15 | 01/09/15 | 60 | |
| Display Stand | 27/08/15 | 01/09/15 | 60 | |
| Gazebo Sides | 03/05/16 | 01/06/16 | 60 | |
| Purchase of Van | 05/05/16 | 01/06/16 | 01/11/18 | 60 |
| Trestles Pans Burners Tables | 31/05/16 | 01/06/16 | 60 | |
| Rhino roof canopy and side walls | 05/02/18 | 01/03/18 | 60 | |
| Flags and base | 04/09/17 | 01/10/17 | 60 | |
| Purchase of Van | 06/10/18 | 01/11/18 | 60 |
NBV
Annual depreciation charge
| Gross | 2015/16 | 2016/17 | 2017/18 | 2018/19 | 2019/20 | 2020/21 | 2021/22 | 2022/23 | 2023/24 |
|---|---|---|---|---|---|---|---|---|---|
| 445.96 | 74.33 | 89.19 | 89.19 | 89.19 | 89.19 | 14.87 | |||
| 236.99 | 39.50 | 47.40 | 47.40 | 47.40 | 47.40 | 7.90 | |||
| 72.98 | 1.22 | 14.60 | 14.60 | 14.60 | 14.60 | 13.38 | |||
| 1500 | 25.00 | 300.00 | 300.00 | 875.00 | |||||
| 353.97 | 5.90 | 70.79 | 70.79 | 70.79 | 70.79 | 64.89 | |||
| 414.99 | 27.67 | 83.00 | 83.00 | 83.00 | 83.00 | 55.33 | |||
| 184 | 27.60 | 36.80 | 36.80 | 36.80 | 36.80 | 9.20 | |||
| 700 | 93.33 | 140.00 | 140.00 | 140.00 | 140.00 | 46.67 | |||
| 3908.89 | 145.94 | 521.98 | 577.25 | 1310.11 | 481.78 | 360.84 | 259.80 | 204.53 | 46.67 |
| 2641.98 | 2663.72 | 1353.61 | 871.83 | 511.00 | 251.20 | 46.67 | 0.00 |
| 2024/25 | Check |
|---|---|
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 |
0.00 0.00
| Deferred Revenue - ADMIN Prepayments Fireworks deposit 2024 Stock Drinks for fireworks 2024 |
Dues |
|---|---|
| 0 2000 |
|
| 2000 465.35 |
| Admin Current Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun |
OUT IN TRFR 516.99 Admin Reserve OUT -673.29 203.00 117.43 164.13 0 35.00 199.13 -19.4 28.00 0 207.73 0 42.00 249.73 0 58.00 -150 157.73 0 28.00 185.73 -573.51 84.00 450 146.22 0 301.00 447.22 0 305.24 -400 352.46 -163.64 71.00 -100 159.82 0 139.00 -75 223.82 -58.95 60.00 224.87 |
|---|---|
| -1488.79 1354.24 -157.57 0 224.87 ok ok |
| Charity Current OUT IN TRFR 1481.37 Jul -1,681.06 4,205.40 -2,000.00 2,005.71 Aug -8,461.97 24.72 8,000.00 1,568.46 Sep -2,249.80 2,776.58 2,095.24 Oct -7,758.53 1,295.00 8,200.00 3,831.71 Nov -25,184.41 39,778.63 -15,000.00 3,425.93 Dec -1,399.40 789.71 2,816.24 Jan -5,169.04 20.00 4,000.00 1,667.20 Feb -12,288.71 29.65 12,000.00 1,408.14 Mar -2,374.67 650.00 1,121.88 805.35 Apr -656.49 437.00 585.86 May -225.53 323.00 683.33 Jun -1,976.97 3,208.12 46.00 1,960.48 -69,426.58 53,537.81 16,367.88 1,960.48 |
Charity reserve OUT | |
|---|---|---|
| IN | TRFR | 617.43 | 1134.42 | TOTAL IN | |||||
|---|---|---|---|---|---|---|---|---|---|
| 0.39 | -117.43 | 500.39 | 203.39 | ||||||
| 0.47 | 500.86 | 35.47 | |||||||
| 0.49 | 501.35 | 28.49 | |||||||
| 0.51 | 501.86 | 42.51 | |||||||
| 0.56 | 150 | 652.42 | 58.56 | ||||||
| 0.66 | 653.08 | 28.66 | |||||||
| 0.4 | -450 | 203.48 | 84.4 | ||||||
| 0.2 | 203.68 | 301.2 | |||||||
| 0.33 | 400 | 604.01 | 305.57 | ||||||
| 0.74 | 100 | 704.75 | 71.74 | ||||||
| 0.72 | 705.47 | 139.72 | |||||||
| 0.7 | 706.17 | 60.7 | |||||||
| 6.17 | 82.57 | ||||||||
| 706.17 | 931.04 | 1360.41 | |||||||
| 1,360 | |||||||||
| ok | -203.38 | Check | 0 | ||||||
| BANK | BANK | ||||||||
| IN | TRFR | 31115.7 | IN | File | OUT | File | |||
| 25.22 | 2,000.00 | 33,140.92 | 4,230.62 | 4,230.62 | 0.00 | -1,681.06 | -2607.16 | 926.10 | |
| 24.24 | -8,000.00 | 25,165.16 | 48.96 | 48.96 | 0.00 | -8,461.97 | -8461.97 | 0.00 | |
| 24.47 | 25,189.63 | 2,801.05 | 2,801.05 | 0.00 | -2,249.80 | -2249.8 | 0.00 | ||
| 22.33 | -8,200.00 | 17,011.96 | 1,317.33 | 1,317.33 | 0.00 | -7,758.53 | -7758.53 | 0.00 | |
| 19.25 | 15,000.00 | 32,031.21 | 39,797.88 | 39,608.83 | 189.05 | -25,184.41 | -25184.41 | 0.00 | |
| 32.65 | 32,063.86 | 822.36 | 822.36 | 0.00 | -1,399.40 | -1399.4 | 0.00 | ||
| 32.42 | -4,000.00 | 28,096.28 | 52.42 | 52.42 | 0.00 | -5,169.04 | -5169.04 | 0.00 | |
| 25.60 | -12,000.00 | 16,121.88 | 55.25 | 55.25 | 0.00 | -12,288.71 | -12288.71 | 0.00 | |
| 16.39 | -1,121.88 | 15,016.39 | 666.39 | 666.39 | 0.00 | -2,374.67 | -2374.67 | 0.00 | |
| 14.81 | 15,031.20 | 451.81 | 451.81 | 0.00 | -656.49 | -656.49 | 0.00 | ||
| 15.32 | 15,046.52 | 338.32 | 338.32 | 0.00 | -225.53 | -225.53 | 0.00 | ||
| 14.27 | -46.00 | 15,014.79 | 3,222.39 | 3,222.39 | 0.00 | -1,976.97 | -1976.97 | 0.00 | |
| 266.97 | -16,367.88 | 189.05 | -69,426.58 | -70,352.68 | 926.10 | ||||
| 15,014.79 |
926.10 Pre payment £1200 June 23 CIT of £273.9 0.00 0.00 0.00 189.05 Correction in file 0.00 0.00 0.00 0.00 0.00 0.00 0.00 £954 uncleared BACS
1,115.15
NEWBURY LIONS CLUB
SUMMARY OF EXPENDITURE ON WELFARE AND CHARITABLE GIFTS
| Christmas Vouchers/Parcels Air Ambulance Senior Citizens Shows Poultens Park Fir Tree Lane Carpets/Flooring Enbourne School Trips Ashton Hopkins Afghanistan Sallies Epileptic Marathon Newbury Dent Aid Kitchen Appliances Holiday Chalet Hearing Dogs for the Deaf Daisy's Dream Wheelchairs/Vehicle adaptations India Aid Junior Citizenship Social Work Fund Compassionate Friends Gifts to other Lions Clubs Newbury College Jubilee Training Trust Hampshire Deaf Association Mothercare Lions Fun Day Time Out Mrs Clarke Minds Eye Gowrings car repair , A Ball Welfare Project (T Hine) Unknown Newbury Hospital LJ Satturley Tsunami donation Girl Guide - Honduras Relief Removal van hire School Uniforms Scripture Union R Kirby A Harrison G Simmonds Beds Parsons Down School Berkshire Blind Society Belarus Trust Special Olympics Sightfirst MS Society Edwards Trust West Berks Physical Disability Social Work Fund J Davies Dingley Therapy Group UNICEF Baileys Coaches China Appeal Naomi house Mayors Benevolent Fund MJ Ball Thatcham pre school Mrs Thorne - Power Shower CAB Graham Thomas - Bunk Beds Bethan Baker C Mansell 007 Fuels British Gas R Maudsley Newbury Mini Buses Whitelands School Halfords DG Partner Charity LCIF Haiti Clare Weaver Furniture community project Bunk Beds - Ms T Green Edukits Newbury Cancer Care Trust LCIF Pakistan LCIF Japan Property moves Beale Park Day Trip Newbury Sea Scouts Eight Bells for Mental Health BMS Therapy Centre Mobility Trust Youth Trust Fund St Dunstons Welsh Miners MIAB St Georges Centre Owen Kew Appeal Time to Talk Food for Homeless Sequel Trust John Rankin School Sensory toys Have a Heart appeal Military Wives Choir DJ Beach - basketball area A Ho (ref 57 & 69) A Brown bequest RNLI Royal Berkshire Hospital Golf Sponsorship Community Christmas Tomcat SNI Ltd Injured Jockeys Fund Nepal Earthquake Ebola Appeal Royal British Legion Over 80's parcel fund Living Paintings West Berks food bank Ecchinswell bell restoration fund Help with food bill Leukaemia & Lymphoma West Berks Funeral Directors Hope for tomorrow Cancer Research West Berkshire Mencap Eight Bells Mental Health Humanware Europe Friends of Spurcroft School Bloodwise Bridge Church Xmas dinner House move contribution Trampoline Eye hospital project LCIF East Africa appeal MD Disinter fund Others Over £100 unidentified Others Under £100 Vacuum cleaner, Stair gates, buggy x3, mattress, bed |
2017 £ 2500 3018.93 477.87 500 108 100 500 250 400 100 200 138.99 200 500 250 500 158.65 9,902.44 |
2016 £ 2500 94.5 850 250 159.99 762.13 556 250 1000 200 250 200 250 100 100 810 213 760 100 100 100 245.68 9,851.30 |
2015 £ 2824.55 425 46.98 55 120 150 250 159.5 300 500 570 500 460.47 6,361.50 |
2013 £ 2775.52 1962.25 402.48 416.98 250 500 420 120.71 500 150 250 1166.25 300 141 9,355.19 |
2012 £ 2800 1585.05 833 793.89 190.72 194.18 250 100 700.3 500 650 250 1000 1000 942 11,789.14 |
2011 £ 500 857.9 138 2454.16 2048.77 346.75 1000 1000 1000 708 550 250 500 1000 500 100 12,953.58 |
2010 £ 1,964.00 1,000.00 725.00 1,192.44 125.00 209.97 129.00 250.00 1,000.00 300.00 179.98 250.00 1,000.00 100.00 110.00 245.94 350.00 280.00 508.99 9,920.32 |
2009 £ 1,964.00 472.50 1,027.39 50.00 200.00 250.00 485.00 100.00 330.00 100.00 600.00 199.50 250.00 100.00 245.00 0.00 |
|---|---|---|---|---|---|---|---|---|
| 6,373.39 |
Newbury Lions Club Audit Report for period July 2023 to June 2024
To Whom It May Concern:
I have carried out an independent review of the accounts presented to me and carried out the following tests.
-
Income review and sample test of bank statements and income daybook.
-
Expenditure review and test of bank statements to receipts and expenditure daybook.
-
Reviewed day books for any unusual items not consistent with prior years.
I have presented the balance sheet and income statements for the periods 2022 to 2023 thus enabling year on year trend analysis.
Accounting Treatment
-
A £2000.00 deposit has been made for the 2024 firework event in this accounting period. This has been pre-paid on the balance sheet.
-
Stock for drinks to be used at the 2024 fireworks event has been coded to the balance sheet £465.35
-
All fixed assets have been fully depreciated.
Findings
- The Charity Income Statement has a net deficit in the period of £16,250 and the Administration account has a net deficit of £128.00.
Recommendations
-
Continue to maintain income and expenditure day books preferably in excel with column and row casting.
-
Reconcile day books to the bank statements at least quarterly.
-
Ensure that all reimbursed expenditure has adequate evidence of payment IE valid receipts
-
Ensure floats are correctly accounted for. I suggest that a separate column is used within income and expenditure to account for this, and that you ensure that they are equal and opposite values at the end of the accounting period.
-
All receipts and payments should be recorded regardless of whether they contra between accounts. The cash book for receipts and payment should reflect the bank statement.
Conclusion
The review has shown that reserves have decreased in the year mainly due to lower revenue and increased costs of the fireworks display. The fireworks display costs have increased by £9,824 year on year and revenue was lower than the previous year -£14,744 giving a profit of £4,895 (£29,462 in 2023)
Jeanette Lawrence (FCCA) 14[th] October 2024
Lions Club of Newbury Accounts for Charity Trust INCOME STATEMENT FOR THE YEAR ENDED 30[TH] JUNE 2024
| Income Fireworks Christmas Float Donations Easter Eggs Speen Fete Waterways Festival Duck Race Thatcham Fun Day Other income Interest Expenditure Fireworks Christmas Float Depreciation Easter Eggs Welfare and Charitable Gifts Waterways Festival Speen Fete Duck Race Motor Vehicle expenses MIAB D/MD/LCI appeals Other Expenses Net Surplus/(Defcit) ASSETS Fixed Assets Stock Pre-payments Cash LIABILITIES Accruals NET ASSETS |
42,822 534 4,537 457 3,373 0 945 0 274 267 |
2024 £ 53,209 69,459 -16,250 2024 £ 20,176 0 20,176 |
57,566 960 0 0 3,490 1,267 0 553 3,733 200 |
2023 £ |
|---|---|---|---|---|
| 37,928 0 47 282 28,300 0 1,799 310 0 330 0 463 |
28,104 792 205 0 42,331 284 2,530 0 99 0 1,133 3,233 |
67,768 | ||
| 0 465 2,000 17,711 |
47 4,200 32,180 |
78,709 | ||
| -10,941 | ||||
| 2023 £ |
||||
| 0 | 0 | 36,426 | ||
| 0 | ||||
| 36,426 |
Lions Club of Newbury Accounts for Administration Fund BALANCE SHEET AS AT 30[TH] JUNE 2024
| Income Subscriptions Rafes Functions Interest Other Income Expenditure President Honorarium Regalia International & District Dues Dinner Costs Insurance Other Expenses Net Surplus/(Defcit) ASSETS Regalia (Valuation) Cash LIABILITIES Deferred Income NET ASSETS ADMIN RESERVES Balance B/fwd Surplus/(defcit) for period |
1,132 71 0 6 151 |
2024 £ 1,360 1,489 -128 2024 £ 1,650 0 1,650 1,778 -128 1,650 |
1,060 225 1,736 3 0 |
2023 £ |
|---|---|---|---|---|
| 0 59 945 0 44 441 |
0 96 951 1,961 44 122 |
3,023 | ||
| 500 1,150 |
500 1,278 |
3,174 | ||
| -151 | ||||
| 2023 £ |
||||
| 0 | 0 | 1,778 | ||
| 0 | ||||
| 1,778 | ||||
| 1,930 -151 |
||||
| 1,778 |