THE DOROTHEA MITCHELL HALL & RECREATION GROUND CIO
TRUSTEES ANNUAL REPORT
PERIOD ENDING 28 FEBRAURY 2023
(REGISTERED CHARITY No. 1195282)
Claverdon’s Dorothea Mitchell Hall charity continues to plays an important part in the life of local residents and visitors from the surrounding area and beyond.
The Village Hall is the social hub of the village and a variety of events & classes are available throughout the week. The hall grounds are maintained to a high standard despite the pressure resulting from car parking requirements.
A tree and hedge of Queen Elizabeth roses were planted on the hall lawn to mark the Platinum Jubilee of Majesty Queen Elizabeth II. They enhance the hall’s surroundings for passers-by or those who want to stay awhile sitting at donated benches.
As advised by CC regulations, the Trustees have used professional advisors in regard to their tenants, namely Claverdon Surgery, Claverdon Nursery, Claverdon Community Shop and Claverdon Lawn Tennis Club.
Building work has been carried out to improve various structural problems that have arisen in the hall itself, including the rebuilding of the steps at the rear of the hall, together with improved drainage near the main entrance.
All necessary inspections & licences, together with insurance requirements have been obtained for the Charity’s property.
An important change occurred during the year when permission was obtained for the DMH Charity to become a Charitable Incorporated Organisation. Since then, the Trustees have on many occasions invited village residents to apply to join the present trustees to administer this important community asset but there has been no response to date.
The Trustees meet every month & have been fortunate to receive valued assistance from their Secretary/Treasurer together with their Caretaker.
THF. DOROTHEA MITCHELL HALL & RECREATION GROUND CIO MANAGEMENT STATEMENT OF RECEIPTS AND PAYMENTS PERIOD ENDING 28 FEBRUARY 2023 (REGISTERED CHARITY No. 1195282) Signed at a Meeting held by the Trustees on 20th July 2023 Independent Examiner
'I'IITr.' DOKO"I'lIF.".i 11'f(&{ELl. HALL & KIC'RTr.QTlQN r.R()I")D CIO PERI(TrI) Tr..DING ?¥ Tr'Tr'BRI..IRI- 2U23 Year endin8 28 February 2022 Peried endin8 28 February 2023 REC'I:IP'I'% Unallocated aaverdon Nursery Trinity Court Surgery aaverdon LaV4n Tennis Club Claverdon Community Shop Total Rental In¢ome 0.00 4,495.36 L625.00 0.00 6.120.36 1,645.00 2,674.26 Regular weeklylmonthly halllequlpment hire Grants & Don8titsns Equipment Hire Forfeitdeposlts Unreclaimed deposits Opening deposit adjustrnent5 Bank Interest Total Receipt5 0.00 0.00 0.00 0.00 0.00 0.00 356.00 0.00 0.00 0.00 10,795.62 0.00 Ground Upkeep Insurènce Water Rates Rates 412.00 0.00 o.oo O.OD 0.00 0.00 0.00 0.00 0.00 0.00 525.67 36.00 1,283.96 138.OD 0.00 181.15 552.00 251.04 1,457.78 1,009.05 180.00 1,054.20 170.90 Broadband Sundry Expenses Cost of Covid Ad¥ertising & 5tationÈry Le8al and Profèssional Repairs & Renewals Hall Improvements Cle3nin8, Laundry &WaSteCollecUon Licences Caretaker Mobilephone Total VA%mtll15 urplu{DefIOI1j of receip15 m¢r 0.00 D.00 0.00 0.00 0.00 0.00 0.00 0.00 7,251.75 3,543.87 Opening Balance Blfwd Transferred frorn Trust Surplus for the year C105in8 balance Clfwd 0.00 82,725.99 3,543.87 86,269.86 0.00 0.00 0.00 RepTLs¢nied bv ¥l11sin¥ Lash hplaniw1th.. Lloyds Bènk ** Total 86.269.86 86.269.86 ** l.-xcludL% depili hulaMLL' IIL'I AgrL*S iu Bank 4,845.00
Phillips and Becker Ltd. AccoUrANcy HOUSE 4 PRIORY ROAD KENILWORTH WARWICKSHIRE CV8 ILL Chartered Management Accountants Mana8t]neni & Financial Ateounts Smtsll BusiDe% SpL'idlists PJi'rolls. VA'f & Taknitio Personal Taxation Tel=1019261512 514 E-mail.. offi Independent Examiner's Report on The Dorothea Mitchell Hall and Recreation Ground CIO for the Financial Period to 28102123. l. The accounts and bank account are new with the bank starting on 05101123-see bank statement attached. The bank account was opened on 15109122 but there were no transattions until 05101123. 2. The closing bank balance in the accounts equa15 that shown in the accounts at 28102123-see attached. The Trust transferred £82,725.99 from its bank to this account thu5 the large closing balance per the accounts highlighted. 3. Many of the bank transactions lin and outl were transfers to and from the other Dorothy Mitchell Hall bank account from January to February 2023. 4. There were no queries on the invoices and payments in the file so all seems satisfactory here. 5. The account5 enclosed jJst show the bank account transattions and all seemed OK per the papers in the file so no problems here on receipts and payments. 6. As this was the first set of accounts, there are no figures in the column forthe year ending 28102122 so no comparisons can be made. 7. All the Receipts anil Payments seem OK so the accounts show a new Cofrert situation as it only started on 05101123. 8. Therefore, all seems in good order and control so there is nothing else to report. 9. Call me on any queries. Regards, David Phillips. Directo.. Daiid M. Phillip5, FCMA. MB2., Vikioria Becker. ACMA Rexi%tered in FnAland. N(J. 722J433. VAT ReRiblratiiin No. 989 9291 27 Re&. vffiii.: Accoiintano. House, 4 PTior>' Koad, KLn110rth, CV8 iLL Bank detasL%." HSBC Kcnil11l)rth Sort code.. 40-26-04.. ALU)unt.' 51429809