## **THE DOROTHEA MITCHELL HALL & RECREATION GROUND CIO** 

## **TRUSTEES ANNUAL REPORT** 

PERIOD ENDING 28 FEBRAURY 2023 

(REGISTERED CHARITY No. 1195282) 

Claverdon’s Dorothea Mitchell Hall charity continues to plays an important part in the life of local residents and visitors from the surrounding area and beyond. 

The Village Hall is the social hub of the village and a variety of events & classes are available throughout the week. The hall grounds are maintained to a high standard despite the pressure resulting from car parking requirements. 

A tree and hedge of Queen Elizabeth roses were planted on the hall lawn to mark the Platinum Jubilee of Majesty Queen Elizabeth II. They enhance the hall’s surroundings for passers-by or those who want to stay awhile sitting at donated benches. 

As advised by CC regulations, the Trustees have used professional advisors in regard to their tenants, namely Claverdon Surgery, Claverdon Nursery, Claverdon Community Shop and Claverdon Lawn Tennis Club. 

Building work has been carried out to improve various structural problems that have arisen in the hall itself, including the rebuilding of the steps at the rear of the hall, together with improved drainage near the main entrance. 

All necessary inspections & licences, together with insurance requirements have been obtained for the Charity’s property. 

An important change occurred during the year when permission was obtained for the DMH Charity to become a Charitable Incorporated Organisation. Since then, the Trustees have on many occasions invited village residents to apply to join the present trustees to administer this important community asset but there has been no response to date. 

The Trustees meet every month & have been fortunate to receive valued assistance from their Secretary/Treasurer together with their Caretaker. 



THF. DOROTHEA MITCHELL HALL & RECREATION GROUND CIO
MANAGEMENT STATEMENT OF RECEIPTS AND PAYMENTS
PERIOD ENDING 28 FEBRUARY 2023
(REGISTERED CHARITY No. 1195282)
Signed at a Meeting held by the Trustees on 20th July 2023
Independent Examiner

'I'IITr.' DOKO"I'lIF.".i ￿11'f(&{ELl. HALL & KIC'RTr.QTlQN r.R()I")D CIO
PERI(TrI) Tr..￿DING ?¥ Tr'Tr'BRI..IRI- 2U23
Year endin8
28 February 2022
Peried endin8
28 February 2023
REC'I:IP'I'%
Unallocated
aaverdon Nursery
Trinity Court Surgery
aaverdon LaV4n Tennis Club
Claverdon Community Shop
Total Rental In¢ome
0.00
4,495.36
L625.00
0.00
6.120.36
1,645.00
2,674.26
Regular weeklylmonthly halllequlpment hire
Grants & Don8titsns
Equipment Hire
Forfeitdeposlts
Unreclaimed deposits
Opening deposit adjustrnent5
Bank Interest
Total Receipt5
0.00
0.00
0.00
0.00
0.00
0.00
356.00
0.00
0.00
0.00
10,795.62
0.00
Ground Upkeep
Insurènce
Water Rates
Rates
412.00
0.00
o.oo
O.OD
0.00
0.00
0.00
0.00
0.00
0.00
525.67
36.00
1,283.96
138.OD
0.00
181.15
552.00
251.04
1,457.78
1,009.05
180.00
1,054.20
170.90
Broadband
Sundry Expenses
Cost of Covid
Ad¥ertising & 5tationÈry
Le8al and Profèssional
Repairs & Renewals
Hall Improvements
Cle3nin8, Laundry &WaSteCollecUon
Licences
Caretaker
Mobilephone
Total VA%mtll15
urplu￿{DefIOI1j of receip15 m¢r
0.00
D.00
0.00
0.00
0.00
0.00
0.00
0.00
7,251.75
3,543.87
Opening Balance Blfwd
Transferred frorn Trust
Surplus for the year
C105in8 balance Clfwd
0.00
82,725.99
3,543.87
86,269.86
0.00
0.00
0.00
RepTLs¢nied bv ¥l11sin¥ Lash hplani￿￿w1th..
Lloyds Bènk **
Total
86.269.86
86.269.86
** l.-xcludL% depi￿li hulaMLL' IIL'I
AgrL*S iu Bank
4,845.00

Phillips and Becker Ltd.
AccoU￿rANcy HOUSE
4 PRIORY ROAD
KENILWORTH
WARWICKSHIRE
CV8 ILL
Chartered Management Accountants
Mana8t]neni & Financial Ateounts
Smtsll BusiDe*% SpL*'idlists
PJi'rolls. VA'f & Taknitio
Personal Taxation
Tel=1019261512 514
E-mail.. offi
Independent Examiner's Report on The Dorothea Mitchell Hall and Recreation Ground
CIO for the Financial Period to 28102123.
l. The accounts and bank account are new with the bank starting on 05101123-see bank statement
attached. The bank account was opened on 15109122 but there were no transattions until
05101123.
2. The closing bank balance in the accounts equa15 that shown in the accounts at 28102123-see
attached. The Trust transferred £82,725.99 from its bank to this account thu5 the large closing
balance per the accounts highlighted.
3. Many of the bank transactions lin and outl were transfers to and from the other Dorothy
Mitchell Hall bank account from January to February 2023.
4. There were no queries on the invoices and payments in the file so all seems satisfactory here.
5. The account5 enclosed j*Jst show the bank account transattions and all seemed OK per the
papers in the file so no problems here on receipts and payments.
6. As this was the first set of accounts, there are no figures in the column forthe year ending
28102122 so no comparisons can be made.
7. All the Receipts anil Payments seem OK so the accounts show a new Cofrert situation as it only
started on 05101123.
8. Therefore, all seems in good order and control so there is nothing else to report.
9. Call me on any queries.
Regards,
David Phillips.
Directo￿.. Daiid M. Phillip5, FCMA. MB2., Vikioria Becker. ACMA
Rexi%tered in FnAland. N(J. 722J433. VAT ReRiblratiiin No. 989 9291 27
Re&. vffiii.: Accoiintano. House, 4 PTior>' Koad, KL*n11￿0rth, CV8 iLL
Bank detasL%." HSBC Kcnil11l)rth
Sort code.. 40-26-04.. ALU)unt.' 51429809