2023-03-31-accounts

CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From Peritsd ¥tart date April 2022 To Period end date March 2023 Charity name: Friends of CCHT Federation Charity registration number: 1195212 Objectives and Activities SORP nferer￿0 Par8 1.17 Summary ofthe purposes of the charity as set out in its goveriiiiig doGuinenl To advance the education of the pupils at Christ Church and Holy Trinity vriiii¥ry ¥¥livvl¥ by pruvidiwig liri assisting in the provision of facilities and resources for education at the fèdèrated s¢hools. To enrich the lives of primary school age children by offering èxtènded opportunltles that otherwlse would not be available to them through the national Curriculum. For example. after school clubs at an affordable prlce for all. This includes sport club$ $u¢h as ballet. judo, volleyball, table tennls etc as well as visiting artists and creats.ve resource$. The Trustees are aware of the guldance and have taken it Into a¢¢ount when maklng a decislon to whlch tho guidance Is rolovanL Summary of the main activities in relation to those purposes for the public benefit, in particular, the aclivilies. proiecls or services identified in tha accounts. P*rn1.17•TrJ 1.19 Slalemenl confimiing whether the Ifuslees have had regard to the guidance issued by the Charity Commission on PLtblic benefit P•r• 1.18 Additional infomiation loptionall You ma choose to include further statements where relevant about.. SORP Jeterence Para 1.38 Policy on grant making Paro 1_38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other Achievements and Performance SORP thnL The Friends of CCHT Federation charity has benefitted from both recurrent and one-off donations from parents as W￿11 as a slgnlflcant donation of £30,000 from a local benefactor. The federation has hosted a number of fundraising events including an online auction, in person auction, a federation charity walk, Christmas card sales from the pupils, art work. selling Lhristmas trees. Summary of Ihe maln achievements of the charity. identifying the difference the charrty s work has made lo the circumstances of ils beneficiaries and any wider f)enefits 10 society as a whole. Par¥ 1.20 Additional infomiation {optionall You ma choose lo include further statements where relevant about.. Achievements against otlectlves set Parn 1.41 Performance of fundraising activities against objectives sel P•r• 1.41 Investment performance against objectives P•r4 1.41 Other

Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves statin are held Amount of reseNes held Para 1.21 In a good position. Para 1.22 NIA PaR 1.22 NIA Reasons for holding zero reserves Details of fund materially in deficit FxplAnAtinn nf Any uncertainties about the charity continuing as a going concern Para 1.22 NIA PITr 1.24 NIA Para 1.23 NIA Additional infomiation (optional) You ma choose to include fvrth•r stalem•nts whgr• rolavant about.. The charity's principal sources of funds {induding any fundraising) P•r¥ 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity P¥r¥ 146 Other

structure, Governance and Management Description of charity's trusts". Type of governing document trust deed. ro al charter How is the charity consliluled? ie q llnincorporaled association CIO Trustee selection methods including details of any conslilulional provisions e.g. election lo post or name of any person or body entitled to appoint one or more trustees Para 1.25 CIO Governing Document pa￿ 1.25 Charitsble Incorporated Organisation (CIO) - A foundation Model Constitution. Para 1.25 The four appointed ¢harlty trustees were chosen for their skills. knowledge and experien¢e needed for the effective administration of the CIO. Addltlonal Infomiatlon (optlonall You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees P•rn i.si The charity's organisational structure and any wider network with which the charity works Pirn 1.51 Relationship with any related parties Par8 1.51 Other Reference and Administrative details Charit name Other name the cha uses Registered charity number Charity'5 principal address Friends of CCHT Federation NIA 1195212 1 Robinson Street. London SW3 4AA

Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office lif any) Name of pe¥son lor body) entitled toa oint trustee if aj) Mr Andrew Greetham Mr Quentin Nason Revd Brian Leathard Mrs Avis Hawkins 10 11 12 13 14 15 16 17 18 19 20 Cor rate trustees - names of the directors at the date the re rt was a roved DSrector nam• NIA Name of truJt¢¢3 holding title to property belonging to the chanty Tru8ts0 name Dates actsd if not forwhole ear NIA

Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional inforniation loptionall Names and addresses of advisers (Optional infomiation) Type of Namo Address adviger Name of chief executive or names of senior stsff members (Optional Infomiatlonl Exemptions from disclosure Reason for non4isclosure of ke rsonnel details NIA other o tional information

Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the ch ity's tru Signature(s} Full namds} Position (eg Secretary. Chair. etcl Date 2FI E/202LF-

Budget vs actual vs committed with % budget spent Account CCHT ARM CCHT CHU OTH DON Balance for CCHT Federation Account - Donations CC PROM CCHT 5% CCHT FUN CCHT LET CCHTSHOP INC PAR Balance for CCHT Federation Account - CCHT Shop CCHTCHAR SMILEINC SUMINC Balance for CCHT Federation Account - Other Income

CCHTSHEX Balance for CCHT Federation Account - CCHT Shop Expenditure CCHT CAD CCHT CC CCHT ENT CCHT EVE CCHT FR CCHT HT CCHTARMI CCHTBANK Balance for CCHT Federation Account - Other Expenditure

	2022-23 Pds 10-12 spent_x000D_	2023-24 Pds 1-9 spent_x000D_
Description	/ received	/ received
Armitage Grant	0	-80000
CCHT Church Donations Income	0	-3424.5
CCHT Other Donations Income	-7000	0
	-7000	-83424.5
Income from CC Promises Auction	0	-555.46
Annual Schools Contribution	0	-6739.06
CCHT Fundraising Income	-8097.3	-12051.45
CCHT Lettings income	-7250	-46480
CCHT Shop Income	0	-1103.75
CCHT Parents Donations	-2071.96	-19077.87
	-17419.26	-86007.59
CCHT Charitable Income	-10000	-23449
CCHT Amazon Smile Income	-22.66	-39.64
CCHT Sum Up Income	-9387.11	-141.57
	-19409.77	-23630.21
Total Income	-43829.03	-193062.3
CCHT Shop Expenditure	116	0
	116	0
CCHT Cadogan Transfer to HT	0	10000
Transfer to Christ Church School	9286.75	6514.72
CCHT Enthuse Charges	263.92	527.84
CCHT Event	-280.6	120
CCHT Fundraising Expenditure	770	1755.7
Transfer to Holy Trinity School	34504.88	68241.64
Armitage Grant Transfer to schools		80000
CCHT Lloyds Bank Charges	22.77	72.43
	44567.72	167232.33
Total Expenditure	44683.72	247232.33

Total _ / received -80000 -3424.5 -7000 -90424.5 -555.46 -6739.06 -20148.75 -53730 -1103.75 -21149.83 -103426.85 -33449 -62.3 -9528.68 -43039.98 -236891.33 116 116 10000 15801.47 791.76 -160.6 2525.7 102746.52 80000 95.2 211800.05 291916.05

Income 236891 Expenditure 291916

In year balance -55025

Finance & Business Independent Examiner’s Report

Report to the trustees/members of Christ Church and Holy Trinity Primary Schools on their Federated and Dedicated School Fund Accounts for the period 1 April 2022 to 31 March 2023

Independent Examination carried out by:
Name:Russ Mitchell, Senior Finance Consultant,School Business Services	Date: 21 June 2023
Signature: Bysecure email
Relevant professional qualification(s) or body (if any): MBA
Contact Details:
t. 01202 057211
e. [e-mail]

1. Respective responsibilities of trustees and examiner

t. 0345 222 1551 f. 01908 410063 e. [e-mail]

www.schoolbusinessservices.co.uk

Head office: Poole | SBS House, Marshes End, Upton Road, Poole, BH17 7AG Newport Pagnell | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY

Registered in England No. 06443524

The School Fund account's trustees are responsible for the preparation of the accounts. The account’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• to state whether particular matters have come to my attention.

2. Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the school and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the school concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

3. Independent examiner’s statement

In connection with my examination, no matter has come to my attention other than that disclosed in section four to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

I have made x recommendations towards improving the operation of the Funds and related areas of the corresponding Finance Policy.

I am grateful again to Lisa Walden and Nicola London for their help during this review and I commend them for their excellent record keeping!

t. 0345 222 1551 f. 01908 410063 e. [e-mail]

www.schoolbusinessservices.co.uk

Head office: Poole | SBS House, Marshes End, Upton Road, Poole, BH17 7AG Newport Pagnell | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY

Registered in England No. 06443524

4. Disclosure

4. Disclosure	4. Disclosure	4. Disclosure
	Following the independent examination, I wish account’s trustees/members:	to bring the below points to the attention of the
	Independent Examination Checklist	Observations made which Trustees/members should note:
	1. Object and/or Policy are in existence, including up to date list of trustees, scheme of delegation for fund payments and decisions, and action to be taken on balances in event of closure, last/next review dates(should be annual)	The School’s Finance Policy (signed and last approved on 4th October 2022, following review by the Governing Body, Resources Committee) sets out the purpose, objectives and Trustees of the Dedicated School Funds. The date of the next review is scheduled for October 2023.
	2. Check Bank Mandate to ensure matches with scheme of delegation and current Trustees	The Finance Policy sets out that payment of invoices is the responsibility of the Executive Head Teacher and Business and Finance Managers – the signatories. It is now clarified that the Chair of the Resources Committee acts on behalf of the Committee when approving transfers from the School Funds to each School’s main accounts between the values of £5,000 and £10,000. Bank mandates have been confirmed for all three funds but the bank has not provided written confirmation in all cases. The Finance Policy should be amended to identify the agreed signatories eg The SENCO is on the HT mandate but not recorded in the Finance Policy. Deputy/ Head of School should deputise in Executive Head Teacher’s absence.
	3. All Income received matches with Object of Fund	Examination of the income received since 1 April 2022, in all three Funds, confirms that it matches with the agreed sources of income set out in the Finance Policy.
	4. All Expenditure made matches with Object of Fund, and terms of Scheme of Delegation	Examination of the expenditure since 1 April 2021, in all three Funds, confirms that all funds spent or transferred are in keeping with the requirements of the Finance Policy i.e. ‘to meet the objectives stated in the School Development Plan for that respective school’.
	5. Donations collected for specific purposes are passed on in a timely manner	Examination of school records found that funds raised for Charitable causes were generally passed on to those causes in a timelymanner.
	6. All Transactions Documented and evidenced (e.g. cheque book, paying in slips, invoices, bank statements)	Year End bank statements have been viewed and sampling has been undertaken for the reconciliation of 3 other months during 2022-23. Each has been signed and countersigned as required by the Finance Policy. Sampling has also been undertaken of documentation relating to 12 transactions across the three Fund accounts. In all cases, proper authorisation in accordance with the Finance Policy had beengiven.
	7. Annual reconciliation is completed accurately & an independent examination is completed and submitted to Trustees	The Independent Review of three Dedicated School Fund accounts was last presented to the Resources Committee on 14thJune 2022 for review of the report and 2021-22

t. 0345 222 1551 f. 01908 410063 e. [e-mail]

www.schoolbusinessservices.co.uk

Head office: Poole | SBS House, Marshes End, Upton Road, Poole, BH17 7AG Newport Pagnell | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY

Registered in England No. 06443524

accounts. The minutes of the meeting showed that the Committee noted the recommendations.

5. Recommendations

The following recommendations are made to the Governors, Head Teacher and the Business and Finance Managers to enhance their Dedicated School Fund policy and procedures for the administration of the Account:

• It is recommended that the bank mandate signatories for each Fund be specified in the Finance Policy along with arrangements for cover during periods of absence.

t. 0345 222 1551 f. 01908 410063 e. [e-mail]

www.schoolbusinessservices.co.uk

Head office: Poole | SBS House, Marshes End, Upton Road, Poole, BH17 7AG Newport Pagnell | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY

Registered in England No. 06443524