CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From Peritsd ¥tart date April 2022 To Period end date March 2023 Charity name: Friends of CCHT Federation Charity registration number: 1195212 Objectives and Activities SORP nferer￿0 Par8 1.17 Summary ofthe purposes of the charity as set out in its goveriiiiig doGuinenl To advance the education of the pupils at Christ Church and Holy Trinity vriiii¥ry ¥¥livvl¥ by pruvidiwig liri assisting in the provision of facilities and resources for education at the fèdèrated s¢hools. To enrich the lives of primary school age children by offering èxtènded opportunltles that otherwlse would not be available to them through the national Curriculum. For example. after school clubs at an affordable prlce for all. This includes sport club$ $u¢h as ballet. judo, volleyball, table tennls etc as well as visiting artists and creats.ve resource$. The Trustees are aware of the guldance and have taken it Into a¢¢ount when maklng a decislon to whlch tho guidance Is rolovanL Summary of the main activities in relation to those purposes for the public benefit, in particular, the aclivilies. proiecls or services identified in tha accounts. P*rn1.17•TrJ 1.19 Slalemenl confimiing whether the Ifuslees have had regard to the guidance issued by the Charity Commission on PLtblic benefit P•r• 1.18 Additional infomiation loptionall You ma choose to include further statements where relevant about.. SORP Jeterence Para 1.38 Policy on grant making Paro 1_38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP thnL* The Friends of CCHT Federation charity has benefitted from both recurrent and one-off donations from parents as W￿11 as a slgnlflcant donation of £30,000 from a local benefactor. The federation has hosted a number of fundraising events including an online auction, in person auction, a federation charity walk, Christmas card sales from the pupils, art work. selling Lhristmas trees. Summary of Ihe maln achievements of the charity. identifying the difference the charrty s work has made lo the circumstances of ils beneficiaries and any wider f)enefits 10 society as a whole. Par¥ 1.20 Additional infomiation {optionall You ma choose lo include further statements where relevant about.. Achievements against ot*lectlves set Parn 1.41 Performance of fundraising activities against objectives sel P•r• 1.41 Investment performance against objectives P•r4 1.41 Other Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves statin are held Amount of reseNes held Para 1.21 In a good position. Para 1.22 NIA PaR 1.22 NIA Reasons for holding zero reserves Details of fund materially in deficit FxplAnAtinn nf Any uncertainties about the charity continuing as a going concern Para 1.22 NIA PITr 1.24 NIA Para 1.23 NIA Additional infomiation (optional) You ma choose to include fvrth•r stalem•nts whgr• rolavant about.. The charity's principal sources of funds {induding any fundraising) P•r¥ 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity P¥r¥ 146 Other structure, Governance and Management Description of charity's trusts". Type of governing document trust deed. ro al charter How is the charity consliluled? ie q llnincorporaled association CIO Trustee selection methods including details of any conslilulional provisions e.g. election lo post or name of any person or body entitled to appoint one or more trustees Para 1.25 CIO Governing Document pa￿ 1.25 Charitsble Incorporated Organisation (CIO) - A foundation Model Constitution. Para 1.25 The four appointed ¢harlty trustees were chosen for their skills. knowledge and experien¢e needed for the effective administration of the CIO. Addltlonal Infomiatlon (optlonall You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees P•rn i.si The charity's organisational structure and any wider network with which the charity works Pirn 1.51 Relationship with any related parties Par8 1.51 Other Reference and Administrative details Charit name Other name the cha uses Registered charity number Charity'5 principal address Friends of CCHT Federation NIA 1195212 1 Robinson Street. London SW3 4AA Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office lif any) Name of pe¥son lor body) entitled toa oint trustee if aj) Mr Andrew Greetham Mr Quentin Nason Revd Brian Leathard Mrs Avis Hawkins 10 11 12 13 14 15 16 17 18 19 20 Cor rate trustees - names of the directors at the date the re rt was a roved DSrector nam• NIA Name of truJt¢¢3 holding title to property belonging to the chanty Tru8ts0 name Dates actsd if not forwhole ear NIA Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional inforniation loptionall Names and addresses of advisers (Optional infomiation) Type of Namo Address adviger Name of chief executive or names of senior stsff members (Optional Infomiatlonl Exemptions from disclosure Reason for non4isclosure of ke rsonnel details NIA other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the ch ity's tru Signature(s} Full namds} Position (eg Secretary. Chair. etcl Date 2FI E/202LF- Budget vs actual vs committed with % budget spent Account CCHT ARM CCHT CHU OTH DON Balance for CCHT Federation Account - Donations CC PROM CCHT 5% CCHT FUN CCHT LET CCHTSHOP INC PAR Balance for CCHT Federation Account - CCHT Shop CCHTCHAR SMILEINC SUMINC Balance for CCHT Federation Account - Other Income CCHTSHEX Balance for CCHT Federation Account - CCHT Shop Expenditure CCHT CAD CCHT CC CCHT ENT CCHT EVE CCHT FR CCHT HT CCHTARMI CCHTBANK Balance for CCHT Federation Account - Other Expenditure ||2022-23 Pds 10-12
spent_x000D_|2023-24 Pds 1-9
spent_x000D_| |---|---|---| |Description|/ received|/ received| |Armitage Grant|0|-80000| |CCHT Church Donations Income|0|-3424.5| |CCHT Other Donations Income|-7000|0| ||-7000|-83424.5| |Income from CC Promises Auction|0|-555.46| |Annual Schools Contribution|0|-6739.06| |CCHT Fundraising Income|-8097.3|-12051.45| |CCHT Lettings income|-7250|-46480| |CCHT Shop Income|0|-1103.75| |CCHT Parents Donations|-2071.96|-19077.87| ||-17419.26|-86007.59| |CCHT Charitable Income|-10000|-23449| |CCHT Amazon Smile Income|-22.66|-39.64| |CCHT Sum Up Income|-9387.11|-141.57| ||-19409.77|-23630.21| |**Total Income**|**-43829.03**|**-193062.3**| |CCHT Shop Expenditure|116|0| ||116|0| |CCHT Cadogan Transfer to HT|0|10000| |Transfer to Christ Church School|9286.75|6514.72| |CCHT Enthuse Charges|263.92|527.84| |CCHT Event|-280.6|120| |CCHT Fundraising Expenditure|770|1755.7| |Transfer to Holy Trinity School|34504.88|68241.64| |Armitage Grant Transfer to schools||80000| |CCHT Lloyds Bank Charges|22.77|72.43| ||44567.72|167232.33| |**Total Expenditure**|**44683.72**|**247232.33**| Total _ / received -80000 -3424.5 -7000 -90424.5 -555.46 -6739.06 -20148.75 -53730 -1103.75 -21149.83 -103426.85 -33449 -62.3 -9528.68 -43039.98 **-236891.33** 116 116 10000 15801.47 791.76 -160.6 2525.7 102746.52 80000 95.2 211800.05 **291916.05** **Income 236891 Expenditure 291916** In year balance -55025 ## Finance & Business Independent Examiner’s Report Report to the trustees/members of Christ Church and Holy Trinity Primary Schools on their Federated and Dedicated School Fund Accounts for the period 1 April 2022 to 31 March 2023 |Independent Examination carried out by:|| |---|---| |**Name:**Russ Mitchell,
Senior Finance Consultant,School Business Services|**Date**:
21 June 2023| |**Signature:**
Bysecure email|| |**Relevant professional qualification(s) or body (if any):**
MBA|| |**Contact Details:**|| |t. 01202 057211|| |e. rmitchell@schoolbusinessservices.co.uk|| ||| ## **1. Respective responsibilities of trustees and examiner** **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524 The School Fund account's trustees are responsible for the preparation of the accounts. The account’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **2. Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the school and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the school concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **3. Independent examiner’s statement** In connection with my examination, no matter has come to my attention other than that disclosed in section four to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have made x recommendations towards improving the operation of the Funds and related areas of the corresponding Finance Policy. I am grateful again to Lisa Walden and Nicola London for their help during this review and I commend them for their excellent record keeping! **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524 ## **4. Disclosure** |**4. Disclosure**|**4. Disclosure**|**4. Disclosure**| |---|---|---| ||Following the independent examination, I wish
account’s trustees/members:|to bring the below points to the attention of the| ||Independent Examination Checklist|Observations made which Trustees/members should
note:| ||1. Object and/or Policy are in existence, including
up to date list of trustees, scheme of delegation
for fund payments and decisions, and action to
be taken on balances in event of closure,
last/next review dates(should be annual)|The School’s Finance Policy (signed and last approved on 4th
October 2022, following review by the Governing Body,
Resources Committee) sets out the purpose, objectives and
Trustees of the Dedicated School Funds. The date of the
next review is scheduled for October 2023.| ||2. Check Bank Mandate to ensure matches with
scheme of delegation and current Trustees|The Finance Policy sets out that payment of invoices is the
responsibility of the Executive Head Teacher and Business
and Finance Managers – the signatories. It is now clarified
that the Chair of the Resources Committee acts on behalf of
the Committee when approving transfers from the School
Funds to each School’s main accounts between the values of
£5,000 and £10,000. Bank mandates have been confirmed
for all three funds but the bank has not provided written
confirmation in all cases. The Finance Policy should be
amended to identify the agreed signatories eg The SENCO is
on the HT mandate but not recorded in the Finance Policy.
Deputy/ Head of School should deputise in Executive Head
Teacher’s absence.| ||3. All Income received matches with Object of
Fund|Examination of the income received since 1 April 2022, in all
three Funds, confirms that it matches with the agreed
sources of income set out in the Finance Policy.| ||4. All Expenditure made matches with Object of
Fund, and terms of Scheme of Delegation|Examination of the expenditure since 1 April 2021, in all
three Funds, confirms that all funds spent or transferred are
in keeping with the requirements of the Finance Policy i.e.
‘to meet the objectives stated in the School Development
Plan for that respective school’.| ||5. Donations collected for specific purposes are
passed on in a timely manner|Examination of school records found that funds raised for
Charitable causes were generally passed on to those causes
in a timelymanner.| ||6. All Transactions Documented and evidenced
(e.g. cheque book, paying in slips, invoices, bank
statements)|Year End bank statements have been viewed and sampling
has been undertaken for the reconciliation of 3 other
months during 2022-23. Each has been signed and
countersigned as required by the Finance Policy. Sampling
has also been undertaken of documentation relating to 12
transactions across the three Fund accounts. In all cases,
proper authorisation in accordance with the Finance Policy
had beengiven.| ||7. Annual reconciliation is completed accurately
& an independent examination is completed and
submitted to Trustees|The Independent Review of three Dedicated School Fund
accounts was last presented to the Resources Committee on
14thJune 2022 for review of the report and 2021-22| **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524 accounts. The minutes of the meeting showed that the Committee noted the recommendations. ## **5. Recommendations** The following recommendations are made to the Governors, Head Teacher and the Business and Finance Managers to enhance their Dedicated School Fund policy and procedures for the administration of the Account: - **It is recommended that the bank mandate signatories for each Fund be specified in the Finance Policy along with arrangements for cover during periods of absence.** **t.** 0345 222 1551 **f.** 01908 410063 **e.** info@schoolbusinessservices.co.uk www.schoolbusinessservices.co.uk **Head office: Poole** | SBS House, Marshes End, Upton Road, Poole, BH17 7AG **Newport Pagnell** | Unit 240, Interchange Business Centre, Howard Way, Newport Pagnell, MK16 9PY **Registered in England No.** 06443524