Trustees’ Annual Report for the period from 1 April 2024 to 31 March 2025
Charity name: Chaldon Community Trust (CCT)
Charity registration number: 1195168
A. Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of CCT are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Chaldon (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
CCT carries out two main activities: (i) the maintenance and running of Chaldon Village Hall for the benefit of the people of Chaldon and the surrounding area (ii) the running of an annual Village Fete for the benefit of the Village and representative organisations In addition, each year we organise a ‘Father Christmas’ tour of the Village with Caterham Rotary to raise funds for local organisations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
We can confirm that the CCT Trustees have due regard to all Charity Commission guidance. |
| Policy on grant making | The Village Hall does not make grants. The Village Fete makes grants to local organisations that help organise the Fete and has a clear policy for this. |
Contribution made by Both the Hall and Fete rely totally on volunteers – CCT has volunteers no staff. Their contribution is immense and neither organisation could function without their contributions.
B. Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
The year from 1 April 2024 was the third full year of the charity’s activities. The Village Hall was nearly fully booked, and we had a very successful Village Fete. The number of local groups using the Hall is at record levels, with the Pre-school the main user. We also provide a much-loved venue for children’s parties, with one or two parties most weekends. The Hall is run by volunteers, and in particular we are lucky to have a local couple who organised all the bookings and hirings. If there is any maintenance work at the hall we always try and use local businesses to carry out the work. The Hall is now widely known in the local area outside of the Village, providing a very valuable resource for society locally. We now have to often turn people away as the Hall is booked for when they want to use it. The Village Fete is now settled in the Village’s National Trust field known as Six Brothers Field. We attract increasing crowds of people each year, and this year raised the most money ever for local organisations. We also provide a valuable showcase for local groups and small businesses who can rent stalls (free in the case of local organisations) to show attendees what they do and sell crafts. The Fete is organised by volunteers from these local organisations and residents. It is a wonderful event for bringing the Village together and celebrating all that is great about Chaldon; as well as providing much needed funds for local groups. We are very grateful to everyone who gets involved in organising it. |
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C. Financial Review
| C. Financial Review | |
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| Review of the charity’s financial position at the end of the period |
End of year accounts have been prepared and examined. They show that during the year CCT income was £52,494 and expenditure was £52,157 – a surplus for the year of £337. The Village Fete aims to break even each year, with all income being either spent on organising the Fete (keeping this as low as possible) or given in donations to local organisations. This year we donated £7,500. |
| Statement explaining the policy for holding reserves stating why they are held |
We have a Reserves Policy which is updated each year. Reserves are held for the following purposes: Maintenance of the Hall. We know each year that there will be unplanned maintenance, as the building is now 100 years old; as well as planned maintenance Planned improvements to the Hall. During the year we installed heat pumps in the back of the Hall, so that we had a lower carbon footprint and hopefully cheaper energy bills. We hope to carry out further installations eventually but this will require major investments in insulating the building. A ‘wash-out’ of the Fete. Each year we invest in the Fete before it occurs in the knowledge that on the day it could rain and cause us to cancel the Fete at very short notice. So we need to keep reserves to allow us to deal with this. |
| Amount of reserves held | The bank account held £43,519 at the end of the year. |
| Reasons for holding zero reserves |
Not applicable |
| Details of fund materially in deficit |
No funds are in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
There are no uncertainties about the charity continuing as a going concern |
| The charity’s principal sources of funds (including any fundraising) |
CCT’s funds come from four sources: Income from letting the Village Hall Income from stalls and attendees at the Village Fete Grants from organisations such as Chaldon Village Council and Surrey County Council that are provided for specific purposes Interest from deposit account |
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| A description of the principal risks facing the charity |
The principal risks for the charity are those of a catastrophic nature, such as; Flood or fire at the Hall Complete heating failure at the Hall Another pandemic forcing the Hall to close for a period A Fete wash-out |
D. Structure, Governance and Management
Description of charity’s N/A trust Type of governing Constitution document How is the charity CIO constituted? Trustee selection methods Election at the AGM including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
E. Reference and Administrative details
Charity name Chaldon Community Trust Registered charity number 1195168
Charity’s principal address Chaldon Village Hall, 95 Rook Lane, Chaldon CR3 5BN
F. Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted | Name of appointing body |
|---|---|---|---|---|
| Graham Baker | Chair | Whole year | None | |
| Liz Bonsall | Whole year | None | ||
| Roger Davies | Treasurer | Whole year | None | |
| Steve Grant | Whole year | None | ||
| Amy Ireson | Whole year | None | ||
| Annabel Lubikowski | Whole year | None | ||
| Martin Lubikowski | Whole year | None | ||
| Rob Richards | Whole year | None |
G. Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s) G Baker R Davies
Full name(s) Graham Edward Baker Roger Davies
Position Chair Treasurer
Date
April 2025
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Chaldon Community Trust
Accounts Year End 2025
Chaldon Village Hall
| Income | 2024 | 2025 | Budget 2025 |
|---|---|---|---|
| Badminton | 1,205 | 902 | 1,200 |
| Boot Stomp | 1,485 | 1,848 | 1,500 |
| Lettings | 5,865 | 6,187 | 6,000 |
| Preschool | 17,793 | 17,793 | 17,800 |
| Zumba | 1,403 | 1,374 | 1,400 |
| Brownies etc | 2,586 | 1,488 | 2,600 |
| Events | 958 | 1,000 | |
| Lottery | 247 | 144 | 250 |
| Total | 31,540 | 29,737 | 31,750 |
| Expenditure | |||
| Admin | 78 | 224 | 100 |
| Gas | 1,737 | 2,502 | 2,600 |
| Electricity | 2,323 | 3,750 | 2,500 |
| Events | 800 | 800 | |
| Water | 595 | 532 | 600 |
| Council Tax | 72 | 75 | 75 |
| Waste | 855 | 1,198 | 860 |
| Licences | 298 | 330 | 300 |
| Insurance | 911 | 944 | 950 |
| Sundries | 263 | 60 | 300 |
| Maintenence | 11,469 | 14,067 | 11,500 |
| Total | 19,401 | 23,682 | 20,585 |
| Revenue Balance | 12,139 | 6,054 | 11,165 |
| Interest | 326 | 1,005 | 1,000 |
| Balance | 12,465 | 7,059 | 12,165 |
| Capital | |||
| Capital | 4,475 | 14,562 | 8,100 |
| Grants | 8,106 | 8,000 | |
| Net | -4,475 | -6,456 | 100 |
| Opening | Close | Change | |
| CCT Bank | 22,965 | 22,297 | -668 |
| Savings | 20,289 | 21,294 | 1,005 |
| Total | 43,253 | 43,591 | 337 |
| Capital | Expediture | ||
| 01/08/2024 | Heating | 4,893 | |
| 09/09/2024 | Painting | 4,133 | |
| 04/12/2024 | Complete Drain Care | 1,980 | |
| 14/01/2025 | Fire doors | 2,980 | |
| 05/02/2025 | Carpet | 440 | |
| 05/03/2025 | Tables | 136 | |
| 14,562 |
Income
Income was lower than expected mainly because of the Brownies and Rainbows returning to the school and not having the planned event. However, general lettings were slightly better than expected and Boot Stomp increased because of extending to 2 sessions per week.
Interest was as expected at £1005.
Expenditure
The 4 Year fixed term agreement for Gas and Electricity ended in December 2024. There was a 40% increase for the last 4 months of the financial year. The increase in gas charges were exactly as budgeted. It was expected that the increase in electricity charges would be offset by the heat pump fitted to the kitchen and back stage, however this was not the case and the consumption increased, resulting in an overspend £1,250. We are reviewing the overall electricity demand to understand reasons for this increased consumption.
Maintenance increased because of a price increase by the A Team and general maintenance work.
Capital
Capital expenditure was £14,562 offset by a grant of £8,106 for heating See list.
Overall
With the balance on revenue at £7059 instead of £12,165 and the net capital expenditure of £6456 the final funds of the Trust remained virtually the same at £43,591.
Roger Davies
Treasurer
April 2025
Chaldon Community Trust
Fete 2024
| Fete 2024 | Fete 2024 | Fete 2024 | Fete 2024 |
|---|---|---|---|
| Fete | |||
| Income | 2022 | 2023 | 2024 |
| Stall Fees c/f | 275.00 | 345.00 | |
| Stall Fees | 420.00 | 310.00 | 350.00 |
| Adverts | 980.00 | 870.00 | 900.00 |
| Donations | 660.50 | 1,205.38 | 1,011.99 |
| Stall Takings | 7,392.96 | 6,446.69 | 7,135.07 |
| Raffle | 1,066.50 | 1,650.20 | 1,789.10 |
| Events | 181.00 | 391.34 | |
| Total | 10,700.96 | 10,757.27 | 11,922.50 |
| Expenditure | |||
| Admin | 351 | 288.24 | 218.10 |
| Facilities | 1,673 | 852.96 | 495.21 |
| Fees | 1,175.00 | 1,335.00 | |
| Stalls | 1,114 | 1,175.05 | 1,637.19 |
| Raffle | 251 | 357.00 | 93.00 |
| Programmes | 620 | 657.00 | 644.00 |
| Total | 4,008 | 4,505.25 | 4,422.50 |
| Balance | 6,693 | 6,252.02 | 7,500.00 |
| Distribution | 6,693 | 6,252.02 | 7,500.00 |
| Balance | |||
| Capital | |||
| Capital | 2,843 | 3,634.00 | 1,990.16 |
| Grant | 2,053 | 2,823.00 | 1,804.00 |
| Net | -789 | -811.00 | -186.16 |
| Income | 2023 | 2024 | 2025 |
| Stall fees | 275.00 | 345.00 | 265.00 |
Income
There were increases in almost all sections, resulting in an overall income of £11,922
Expenditure
Lower than last year at £4,422 resulting in a record distribution to local organisations of £7,500.
Capital
Expenditure of £1,900 was £1,100 for tents and the balance for equipment for Internet connection etc. This was almost matched by Grants of £1,804
Roger Davies
April 2025
Independent examiner’s report to the Trustees of the Chaldon Community Trust
I report to the trustees on my examination of the accounts of the Chaldon Community Trust for the year ended 31 March 2025.
Responsibilities and basis of report
Trustees of the Charity are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I confirm that I am independent from the Chaldon Community Trust and have the experience required to carry out a competent examination of the accounts as is required by the 145(1)(a) of the Charities Act 2011.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Helen Broughton
Relevant professional qualification or membership of professional bodies (if any): Principles of Internal Auditing Local Councils
Address: 65 Court Road, Caterham, Surrey CR35RH
Date: 22[nd] April 2025