## **Trustees’ Annual Report for the period from 1 April 2024 to 31 March 2025**
## **Charity name: Chaldon Community Trust (CCT)**
## **Charity registration number: 1195168**
## **A. Objectives and Activities**
|_Summary of the purposes of_
_the charity as set out in its_
_governing document_|The objects of CCT are to establish and run a village hall
and to promote for the benefit of the inhabitants of the
Parish of Chaldon (“area of benefit”) without distinction of
sex, sexual orientation, age, disability, nationality, race or
political, religious or other opinions the provision of facilities
for recreation or other leisure time occupation of individuals
who have need of such facilities by reason of their youth,
age, infirmity or disablement, financial hardship or social
and economic circumstances or for the public at large in
the interests of social welfare and with the object of
improving the conditions of life of the said inhabitants.|
|---|---|
|_Summary of the main_
_activities in relation to those_
_purposes for the public_
_benefit, in particular, the_
_activities, projects or_
_services identified in the_
_accounts._|CCT carries out two main activities:
(i) the maintenance and running of Chaldon Village Hall for
the benefit of the people of Chaldon and the
surrounding area
(ii) the running of an annual Village Fete for the benefit of
the Village and representative organisations
In addition, each year we organise a ‘Father Christmas’
tour of the Village with Caterham Rotary to raise funds for
local organisations.|
|_Statement confirming_
_whether the trustees have_
_had regard to the guidance_
_issued by the Charity_
_Commission on public_
_benefit_|We can confirm that the CCT Trustees have due regard to
all Charity Commission guidance.|
|_Policy on grant making_|The Village Hall does not make grants. The Village Fete
makes grants to local organisations that help organise the
Fete and has a clear policy for this.|
_Contribution made by_ Both the Hall and Fete rely totally on volunteers – CCT has _volunteers_ no staff. Their contribution is immense and neither organisation could function without their contributions.
## **B. Achievements and Performance**
|_Summary of the main_
_achievements of the_
_charity, identifying the_
_difference the charity’s_
_work has made to the_
_circumstances of its_
_beneficiaries and any_
_wider benefits to society_
_as a whole._|The year from 1 April 2024 was the third full year of
the charity’s activities. The Village Hall was nearly
fully booked, and we had a very successful Village
Fete.
The number of local groups using the Hall is at record
levels, with the Pre-school the main user. We also
provide a much-loved venue for children’s parties,
with one or two parties most weekends.
The Hall is run by volunteers, and in particular we are
lucky to have a local couple who organised all the
bookings and hirings.
If there is any maintenance work at the hall we always
try and use local businesses to carry out the work.
The Hall is now widely known in the local area outside
of the Village, providing a very valuable resource for
society locally. We now have to often turn people
away as the Hall is booked for when they want to use
it.
The Village Fete is now settled in the Village’s
National Trust field known as Six Brothers Field. We
attract increasing crowds of people each year, and
this year raised the most money ever for local
organisations. We also provide a valuable showcase
for local groups and small businesses who can rent
stalls (free in the case of local organisations) to show
attendees what they do and sell crafts.
The Fete is organised by volunteers from these local
organisations and residents. It is a wonderful event
for bringing the Village together and celebrating all
that is great about Chaldon; as well as providing
much needed funds for local groups. We are very
grateful to everyone who gets involved in organising
it.||
|---|---|---|
## **C. Financial Review**
|**C. Financial Review**||
|---|---|
|_Review of the charity’s_
_financial position at the_
_end of the period_|End of year accounts have been prepared and
examined. They show that during the year CCT
income was £52,494 and expenditure was £52,157 –
a surplus for the year of £337.
The Village Fete aims to break even each year, with
all income being either spent on organising the Fete
(keeping this as low as possible) or given in donations
to local organisations. This year we donated £7,500.|
|_Statement explaining the_
_policy for holding reserves_
_stating why they are held_|We have a Reserves Policy which is updated each
year.
Reserves are held for the following purposes:
Maintenance of the Hall. We know each year
that there will be unplanned maintenance, as
the building is now 100 years old; as well as
planned maintenance
Planned improvements to the Hall. During the
year we installed heat pumps in the back of the
Hall, so that we had a lower carbon footprint
and hopefully cheaper energy bills. We hope
to carry out further installations eventually but
this will require major investments in insulating
the building.
A ‘wash-out’ of the Fete. Each year we invest
in the Fete before it occurs in the knowledge
that on the day it could rain and cause us to
cancel the Fete at very short notice. So we
need to keep reserves to allow us to deal with
this.|
|_Amount of reserves held_|The bank account held £43,519 at the end of the year.|
|_Reasons for holding zero_
_reserves_|Not applicable|
|_Details of fund materially_
_in deficit_|No funds are in deficit|
|_Explanation of any_
_uncertainties about the_
_charity continuing as a_
_going concern_|There are no uncertainties about the charity
continuing as a going concern|
|||
|_The charity’s principal_
_sources of funds_
_(including any fundraising)_|CCT’s funds come from four sources:
Income from letting the Village Hall
Income from stalls and attendees at the Village
Fete
Grants from organisations such as Chaldon
Village Council and Surrey County Council that
are provided for specific purposes
Interest from deposit account|
|---|---|
|_A description of the_
_principal risks facing the_
_charity_|The principal risks for the charity are those of a
catastrophic nature, such as;
Flood or fire at the Hall
Complete heating failure at the Hall
Another pandemic forcing the Hall to close for
a period
A Fete wash-out|
## **D. Structure, Governance and Management**
_Description of charity’s_ N/A _trust Type of governing_ Constitution _document How is the charity_ CIO _constituted? Trustee selection methods_ Election at the AGM _including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees_
## **E. Reference and Administrative details**
_Charity name_ Chaldon Community Trust _Registered charity number_ 1195168
_Charity’s principal address_ Chaldon Village Hall, 95 Rook Lane, Chaldon CR3 5BN
## **F. Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted**|**Name of appointing**
**body**|
|---|---|---|---|---|
||Graham Baker|Chair|Whole year|None|
||Liz Bonsall||Whole year|None|
||Roger Davies|Treasurer|Whole year|None|
||Steve Grant||Whole year|None|
||Amy Ireson||Whole year|None|
||Annabel Lubikowski||Whole year|None|
||Martin Lubikowski||Whole year|None|
||Rob Richards||Whole year|None|
## **G. Declarations**
The trustees declare that they have approved the trustees’ report above.
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s) G Baker R Davies
Full name(s) Graham Edward Baker Roger Davies
Position Chair Treasurer
Date
April 2025
**----- End of picture text -----**
**Chaldon Community Trust**
## **Accounts Year End 2025**
## **Chaldon Village Hall**
|**Income**|**2024**|**2025**|**Budget 2025**|
|---|---|---|---|
|Badminton|1,205|902|1,200|
|Boot Stomp|1,485|1,848|1,500|
|Lettings|5,865|6,187|6,000|
|Preschool|17,793|17,793|17,800|
|Zumba|1,403|1,374|1,400|
|Brownies etc|2,586|1,488|2,600|
|Events|958||1,000|
|Lottery|247|144|250|
|**Total**|**31,540**|**29,737**|**31,750**|
|**Expenditure**||||
|Admin|78|224|100|
|Gas|1,737|2,502|2,600|
|Electricity|2,323|3,750|2,500|
|Events|800||800|
|Water|595|532|600|
|Council Tax|72|75|75|
|Waste|855|1,198|860|
|Licences|298|330|300|
|Insurance|911|944|950|
|Sundries|263|60|300|
|Maintenence|11,469|14,067|11,500|
|**Total**|**19,401**|**23,682**|**20,585**|
|Revenue Balance|12,139|6,054|11,165|
|Interest|326|1,005|1,000|
|**Balance**|**12,465**|**7,059**|**12,165**|
|**Capital**||||
|Capital|4,475|14,562|8,100|
|Grants||8,106|8,000|
|**Net**|**-4,475**|**-6,456**|**100**|
|||||
||**Opening**|**Close**|**Change**|
|**CCT Bank**|22,965|22,297|-668|
|**Savings**|20,289|21,294|1,005|
|**Total**|43,253|43,591|337|
|||||
|**Capital**|||**Expediture**|
|01/08/2024|Heating||4,893|
|09/09/2024|Painting||4,133|
|04/12/2024|Complete Drain Care||1,980|
|14/01/2025|Fire doors||2,980|
|05/02/2025|Carpet||440|
|05/03/2025|Tables||136|
||||**14,562**|
## **Income**
Income was lower than expected mainly because of the Brownies and Rainbows returning to the school and not having the planned event. However, general lettings were slightly better than expected and Boot Stomp increased because of extending to 2 sessions per week.
Interest was as expected at £1005.
## **Expenditure**
The 4 Year fixed term agreement for Gas and Electricity ended in December 2024. There was a 40% increase for the last 4 months of the financial year. The increase in gas charges were exactly as budgeted. It was expected that the increase in electricity charges would be offset by the heat pump fitted to the kitchen and back stage, however this was not the case and the consumption increased, resulting in an overspend £1,250. We are reviewing the overall electricity demand to understand reasons for this increased consumption.
Maintenance increased because of a price increase by the A Team and general maintenance work.
## **Capital**
Capital expenditure was £14,562 offset by a grant of £8,106 for heating See list.
## **Overall**
With the balance on revenue at £7059 instead of £12,165 and the net capital expenditure of £6456 the final funds of the Trust remained virtually the same at £43,591.
## **Roger Davies**
## **Treasurer**
**April 2025**
## **Chaldon Community Trust**
## **Fete 2024**
|**Fete 2024**|**Fete 2024**|**Fete 2024**|**Fete 2024**|
|---|---|---|---|
|**Fete**||||
|**Income**|**2022**|**2023**|**2024**|
|Stall Fees c/f||275.00|345.00|
|Stall Fees|420.00|310.00|350.00|
|Adverts|980.00|870.00|900.00|
|Donations|660.50|1,205.38|1,011.99|
|Stall Takings|7,392.96|6,446.69|7,135.07|
|Raffle|1,066.50|1,650.20|1,789.10|
|Events|181.00||391.34|
|**Total**|**10,700.96**|**10,757.27**|**11,922.50**|
|**Expenditure**||||
|Admin|351|288.24|218.10|
|Facilities|1,673|852.96|495.21|
|Fees||1,175.00|1,335.00|
|Stalls|1,114|1,175.05|1,637.19|
|Raffle|251|357.00|93.00|
|Programmes|620|657.00|644.00|
|**Total**|**4,008**|**4,505.25**|**4,422.50**|
|**Balance**|**6,693**|**6,252.02**|**7,500.00**|
|||||
|**Distribution**|**6,693**|**6,252.02**|**7,500.00**|
|**Balance**||||
|||||
|**Capital**||||
|Capital|2,843|3,634.00|1,990.16|
|Grant|2,053|2,823.00|1,804.00|
|**Net**|**-789**|**-811.00**|**-186.16**|
|||||
|**Income**|**2023**|**2024**|**2025**|
|Stall fees|275.00|345.00|265.00|
|||||
## **Income**
There were increases in almost all sections, resulting in an overall income of £11,922
## **Expenditure**
Lower than last year at £4,422 resulting in a record distribution to local organisations of £7,500.
## **Capital**
Expenditure of £1,900 was £1,100 for tents and the balance for equipment for Internet connection etc. This was almost matched by Grants of £1,804
## **Roger Davies**
## **April 2025**
## **Independent examiner’s report to the Trustees of the Chaldon Community Trust**
I report to the trustees on my examination of the accounts of the Chaldon Community Trust for the year ended 31 March 2025.
## **Responsibilities and basis of report**
Trustees of the Charity are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I confirm that I am independent from the Chaldon Community Trust and have the experience required to carry out a competent examination of the accounts as is required by the 145(1)(a) of the Charities Act 2011.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Signed:**
## **Name: Helen Broughton**
**Relevant professional qualification or membership of professional bodies** (if any): Principles of Internal Auditing Local Councils
**Address:** 65 Court Road, Caterham, Surrey CR35RH
**Date:** 22[nd] April 2025