Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024
Charity name: Chaldon Community Trust (CCT)
Charity registration number: 1195168
A. Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of CCT are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Chaldon (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
CCT carries out two main activities: (i) the maintenance and running of Chaldon Village Hall for the benefit of the people of Chaldon and the surrounding area (ii) the running of an annual Village Fete for the benefit of the Village and representative organisations In addition, each year we organise a ‘Father Christmas’ tour of the Village with Caterham Rotary to raise funds for local organisations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
We can confirm that the CCT Trustees have due regard to all Charity Commission guidance. |
| Policy on grant making | The Village Hall does not make grants. The Village Fete makes grants to local organisations that help organise the Fete and has a clear policy for this. |
Contribution made by volunteers
Both the Hall and Fete rely totally on volunteers – CCT has no staff. Their contribution is immense and neither organisation could function without their contributions.
B. Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
The year from 1 April 2023 was the second full year of the charity’s activities. The country had come out of the Covid pandemic and the Village Hall was fully open for business and we had our second Village Fete since the pandemic. The Hall had quickly resumed its place at the heart of the Village and in fact had its most successful year ever; ending the year pretty much fully booked. The number of local groups using the Hall is at record levels, with the Pre-school the main user. We also provide a much-loved venue for children’s parties, with one or two parties most weekends. Since the pandemic the Hall is now much more widely known and used in the local area too, outside of the Village, providing a very valuable resource for society locally. The Village Fete had to move to the Village’s National Trust field known as Six Brothers Field, as its previous venue the Village School has been extended into a full primary School. The second Fete since the pandemic was a great success in its new venue, with record crowds and the most money raised for local organisations ever. The Fete is organised by volunteers from these local organisations and residents. It is a wonderful event for bringing the Village together and celebrating all that is great about Chaldon; as well as providing much needed funds for local groups. We are very grateful to everyone who gets involved in organising it. |
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C. Financial Review
| Review of the charity’s financial position at the end of the period |
End of year accounts have been prepared and examined. They show that during the year Village Hall and Fete income was £45,601.08 and expenditure was £38,267.23 – a surplus for the year of £7,333.85 The Village Fete aims to break even each year, with all income being either spent on organising the Fete (keeping this as low as possible) or given in donations to local organisations. This year we donated £6,252.02 |
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| Statement explaining the policy for holding reserves stating why they are held |
We have a Reserves Policy which is updated each year. Reserves are held for the following purposes: Maintenance of the Hall. We know each year that there will be unplanned maintenance, as the building is now 100 years old; and planned maintenance Planned improvements to the Hall. The Hall requires major expenditure on insulation, as there is none. In addition, the rapidly rising costs of heating mean that there is a case for switching to heat pumps as a means of heating the Hall. The first steps to doing this were made in the Summer of 2024. A ‘wash-out’ of the Fete. Each year we invest in the Fete before it occurs in the knowledge that on the day it could rain and cause us to cancel the Fete at very short notice. So we need to keep reserves to allow us to deal with this. |
| Amount of reserves held | The bank account held £22,964.60 with £20,288.88 in a CCLA savings account making a total of £43,253.48 at the end of the year |
| Reasons for holding zero reserves |
Not applicable |
| Details of fund materially in deficit |
No funds are in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
There are no uncertainties about the charity continuing as a going concern |
| The charity’s principal sources of funds (including any fundraising) |
CCT’s funds come from three sources: Income from letting the Village Hall Income from stalls and attendees at the Village Fete Grants from organisations such as Chaldon Village Council and Surrey County Council that are provided for specific purposes |
| A description of the principal risks facing the charity |
The principle risks for the charity are those of a catastrophic nature, such as; Flood or fire at the Hall Complete heating failure at the Hall Another pandemic forcing the Hall to close for a period A Fete wash-out |
D. Structure, Governance and Management
Description of charity’s N/A trust Type of governing Constitution document How is the charity CIO constituted? Trustee selection methods Election at the AGM including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
E. Reference and Administrative details
| Charity name | Chaldon Community Trust |
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| Registered charity number | 1195168 |
| Charity’s principal address | Chaldon Village Hall, 95 Rook Lane, Chaldon CR3 5BN |
F. Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted | Name of appointing body |
|---|---|---|---|---|
| Graham Baker | Chair | Whole year | None | |
| Liz Bonsall | Whole year | None | ||
| Roger Davies | Treasurer | Whole year | None | |
| Steve Grant | Whole year | None | ||
| Amy Ireson | Whole year | None | ||
| Annabel Lubikowski | Whole year | None | ||
| Martin Lubikowski | Whole year | None | ||
| Rob Richards | Whole year | None |
G. Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) |
G Baker | R Davies |
|---|---|---|
| Graham Edward Baker | Roger Davies |
Position Chair Treasurer Date 4. June 2024
| Chaldon Community Trust Financial Statement Year End March 31st |
Chaldon Community Trust Financial Statement Year End March 31st |
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| Chaldon Village Hall | Fete | |
| Income 2023 2024 Budget 2024 Badminton 1,238.50 1,204.50 1,300 Boot Stomp 1,479.00 1,485.00 1,570 Lettings 6,149.88 5,864.50 6,000 Preschool 17,896.22 17,793.16 16,300 Zumba 1,341.30 1,402.95 1,340 Brow's/Rain's/Champ's 2,586.00 0 Events 957.70 Lottery 344.50 246.50 350 Total 28,449.40 31,540.31 26,860 Expenditure Admin 77.78 Gas 2,701.84 1,737.11 1,900 Electricity 2,570.25 2,322.63 2,200 Events 800.00 Water 535.97 595.00 600 Council Tax 133.12 72.34 135 Waste 556.73 855.20 600 Licences 426.03 298.46 500 Insurance 817.32 911.19 900 Sundries 2,208.72 262.71 100 Maintenence 10,272.35 11,468.56 10,500 Total 20,222.33 19,400.98 17,435 Revenue Balance 8,227.07 12,139.33 9,425 Interest 325.50 Balance 8,227.07 12,464.83 9,425 Capital Capital 1,734.62 4,474.98 Grants 515.62 0.00 0 Net -1,219.00 -4,474.98 |
Income 2022 2023 Stall Fees c/f 275.00 Stall Fees 420.00 310.00 Adverts 980.00 870.00 Donation 660.50 1,205.38 Stall Takings 7,392.96 6,446.69 Raffle 1,066.50 1,650.20 Total 10,519.96 10,757.27 Expenditure Admin 350.71 288.24 Facilities 883.22 852.96 Fees 1,175.00 Stalls 1,113.53 1,175.05 Raffle 251.00 357.00 Programmes 620.00 657.00 Total 3,218.46 4,505.25 Balance 7,301.50 6,252.02 Distribution 6,693.44 6,252.02 Balance 0.00 Capital Capital 2,842.76 3,634.00 Grant 2,053.36 2,823.00 Net -789.40 -811.00 Income 2023 2024 Stall fees 275.00 430.00 |
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| Designated Reserves Fete Washout 3000 Hall Heating 8000 Maintenece 2000 Free Reserves 50% Expenditure 8000 21000 |
CCT Banks Opening 35,919.63 3/31/2024 43,253.48 Savings 20,288.88 Current A/C 22,964.60 |
Notes
Village Hall income increased because Brownies, Rainbows and Chaldon Champions (£2586) and the event- Romeno and Juliet (£957)
Capital Expenditure for the Village Hall includes 50% payment(£4073) for the Heating Project A grant for the total amount will be received next your.
Fete capital was for a shed (£2649) which was covered by a grant.
R Davies
313112024
Independent examiner’s report to the Trustees of the Chaldon Community Trust
I report to the trustees on my examination of the accounts of the Chaldon Community Trust for the year ended 31 March 2024.
Responsibilities and basis of report
Trustees of the Charity are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I confirm that I am independent from the Chaldon Community Trust and have the experience required to carry out a competent examination of the accounts as is required by the 145(1)(a) of the Charities Act 2011.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Helen Broughton
Relevant professional qualification or membership of professional bodies (if any): Principles of Internal Auditing Local Councils
Address: 65 Court Road, Caterham, Surrey CR35RH
Date: 17[th] June 2024