## **Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024** 

## **Charity name: Chaldon Community Trust (CCT)** 

## **Charity registration number:  1195168** 

## **A. Objectives and Activities** 

|_Summary of the purposes of_<br>_the charity as set out in its_<br>_governing document_|The objects of CCT are to establish and run a village hall<br>and to promote for the benefit of the inhabitants of the<br>Parish of Chaldon (“area of benefit”) without distinction of<br>sex, sexual orientation, age, disability, nationality, race or<br>political, religious or other opinions the provision of facilities<br>for recreation or other leisure time occupation of individuals<br>who have need of such facilities by reason of their youth,<br>age, infirmity or disablement, financial hardship or social and<br>economic circumstances or for the public at large in the<br>interests of social welfare and with the object of improving<br>the conditions of life of the said inhabitants.|
|---|---|
|_Summary of the main_<br>_activities in relation to those_<br>_purposes for the public_<br>_benefit, in particular, the_<br>_activities, projects or_<br>_services identified in the_<br>_accounts._|CCT carries out two main activities:<br>(i) the maintenance and running of Chaldon Village Hall for<br>the benefit of the people of Chaldon and the surrounding<br>area<br>(ii) the running of an annual Village Fete for the benefit of<br>the Village and representative organisations<br>In addition, each year we organise a ‘Father Christmas’ tour<br>of the Village with Caterham Rotary to raise funds for local<br>organisations.|
|_Statement confirming_<br>_whether the trustees have_<br>_had regard to the guidance_<br>_issued by the Charity_<br>_Commission on public_<br>_benefit_|We can confirm that the CCT Trustees have due regard to<br>all Charity Commission guidance.|
|_Policy on grant making_|The Village Hall does not make grants.  The Village Fete<br>makes grants to local organisations that help organise the<br>Fete and has a clear policy for this.|





_Contribution made by volunteers_ 

Both the Hall and Fete rely totally on volunteers – CCT has no staff.  Their contribution is immense and neither organisation could function without their contributions. 

## **B. Achievements and Performance** 

||_Summary of the main_<br>_achievements of the_<br>_charity, identifying the_<br>_difference the charity’s_<br>_work has made to the_<br>_circumstances of its_<br>_beneficiaries and any_<br>_wider benefits to society_<br>_as a whole._|The year from 1 April 2023 was the second full year of<br>the charity’s activities. The country had come out of the<br>Covid pandemic and the Village Hall was fully open for<br>business and we had our second Village Fete since the<br>pandemic.<br>The Hall had quickly resumed its place at the heart of<br>the Village and in fact had its most successful year<br>ever; ending the year pretty much fully booked. The<br>number of local groups using the Hall is at record<br>levels, with the Pre-school the main user. We also<br>provide a much-loved venue for children’s parties, with<br>one or two parties most weekends.<br>Since the pandemic the Hall is now much more widely<br>known and used in the local area too, outside of the<br>Village, providing a very valuable resource for society<br>locally.<br>The Village Fete had to move to the Village’s National<br>Trust field known as Six Brothers Field, as its previous<br>venue the Village School has been extended into a full<br>primary School. The second Fete since the pandemic<br>was a great success in its new venue, with record<br>crowds and the most money raised for local<br>organisations ever.<br>The Fete is organised by volunteers from these local<br>organisations and residents.  It is a wonderful event for<br>bringing the Village together and celebrating all that is<br>great about Chaldon; as well as providing much<br>needed funds for local groups. We are very grateful to<br>everyone who gets involved in organising it.||
|---|---|---|---|





## **C. Financial Review** 

|_Review of the charity’s_<br>_financial position at the_<br>_end of the period_|End of year accounts have been prepared and<br>examined.  They show that during the year Village Hall<br>and Fete income was £45,601.08 and expenditure was<br>£38,267.23 – a surplus for the year of £7,333.85<br>The Village Fete aims to break even each year, with all<br>income being either spent on organising the Fete<br>(keeping this as low as possible) or given in donations<br>to local organisations.  This year we donated £6,252.02|
|---|---|
|_Statement explaining the_<br>_policy for holding reserves_<br>_stating why they are held_|We have a Reserves Policy which is updated each<br>year.<br>Reserves are held for the following purposes:<br><br>Maintenance of the Hall. We know each year<br>that there will be unplanned maintenance, as the<br>building is now 100 years old; and planned<br>maintenance<br><br>Planned improvements to the Hall.  The Hall<br>requires major expenditure on insulation, as<br>there is none.  In addition, the rapidly rising<br>costs of heating mean that there is a case for<br>switching to heat pumps as a means of heating<br>the Hall. The first steps to doing this were made<br>in the Summer of 2024.<br><br>A ‘wash-out’ of the Fete.  Each year we invest in<br>the Fete before it occurs in the knowledge that<br>on the day it could rain and cause us to cancel<br>the Fete at very short notice.  So we need to<br>keep reserves to allow us to deal with this.|
|_Amount of reserves held_|The bank account held £22,964.60 with £20,288.88 in<br>a CCLA savings account making a total of £43,253.48<br>at the end of the year|
|_Reasons for holding zero_<br>_reserves_|Not applicable|
|_Details of fund materially_<br>_in deficit_|No funds are in deficit|
|_Explanation of any_<br>_uncertainties about the_<br>_charity continuing as a_<br>_going concern_|There are no uncertainties about the charity continuing<br>as a going concern|





|||
|---|---|
|_The charity’s principal_<br>_sources of funds (including_<br>_any fundraising)_|CCT’s funds come from three sources:<br><br>Income from letting the Village Hall<br><br>Income from stalls and attendees at the Village<br>Fete<br><br>Grants from organisations such as Chaldon<br>Village Council and Surrey County Council that<br>are provided for specific purposes|
|_A description of the_<br>_principal risks facing the_<br>_charity_|The principle risks for the charity are those of a<br>catastrophic nature, such as;<br><br>Flood or fire at the Hall<br><br>Complete heating failure at the Hall<br><br>Another pandemic forcing the Hall to close for a<br>period<br><br>A Fete wash-out|



## **D. Structure, Governance and Management** 

_Description of charity’s_ N/A _trust Type of governing_ Constitution _document How is the charity_ CIO _constituted? Trustee selection methods_ Election at the AGM _including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees_ 



## **E. Reference and Administrative details** 

|_Charity name_|Chaldon Community Trust|
|---|---|
|_Registered charity number_|1195168|
|_Charity’s principal address_|Chaldon Village Hall, 95 Rook Lane, Chaldon CR3 5BN|



## **F. Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8|**Trustee name**|**Office (if any)**|**Dates acted**|**Name of appointing**<br>**body**|
|---|---|---|---|---|
||Graham Baker|Chair|Whole year|None|
||Liz Bonsall||Whole year|None|
||Roger Davies|Treasurer|Whole year|None|
||Steve Grant||Whole year|None|
||Amy Ireson||Whole year|None|
||Annabel Lubikowski||Whole year|None|
||Martin Lubikowski||Whole year|None|
||Rob Richards||Whole year|None|



## **G. Declarations** 

The trustees declare that they have approved the trustees’ report above. 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**<br>**Full name(s)**|G Baker|R Davies|
|---|---|---|
||||
||Graham Edward Baker|Roger Davies|





Position
Chair
Treasurer
Date
4. June 2024

|Chaldon Community Trust<br>Financial Statement<br>Year End March 31st|Chaldon Community Trust<br>Financial Statement<br>Year End March 31st||
|---|---|---|
|Chaldon Village Hall||Fete|
|Income<br>2023<br>2024<br>Budget 2024<br>Badminton<br>1,238.50<br>1,204.50<br>1,300<br>Boot Stomp<br>1,479.00<br>1,485.00<br>1,570<br>Lettings<br>6,149.88<br>5,864.50<br>6,000<br>Preschool<br>17,896.22 17,793.16<br>16,300<br>Zumba<br>1,341.30<br>1,402.95<br>1,340<br>Brow's/Rain's/Champ's<br>2,586.00<br>0<br>Events<br>957.70<br>Lottery<br>344.50<br>246.50<br>350<br>Total<br>28,449.40 31,540.31<br>26,860<br>Expenditure<br>Admin<br>77.78<br>Gas<br>2,701.84<br>1,737.11<br>1,900<br>Electricity<br>2,570.25<br>2,322.63<br>2,200<br>Events<br>800.00<br>Water<br>535.97<br>595.00<br>600<br>Council Tax<br>133.12<br>72.34<br>135<br>Waste<br>556.73<br>855.20<br>600<br>Licences<br>426.03<br>298.46<br>500<br>Insurance<br>817.32<br>911.19<br>900<br>Sundries<br>2,208.72<br>262.71<br>100<br>Maintenence<br>10,272.35 11,468.56<br>10,500<br>Total<br>20,222.33 19,400.98<br>17,435<br>Revenue Balance<br>8,227.07 12,139.33<br>9,425<br>Interest<br>325.50<br>Balance<br>8,227.07 12,464.83<br>9,425<br>Capital<br>Capital<br>1,734.62<br>4,474.98<br>Grants<br>515.62<br>0.00<br>0<br>Net<br>-1,219.00 -4,474.98||Income<br>2022<br>2023<br>Stall Fees c/f<br>275.00<br>Stall Fees<br>420.00<br>310.00<br>Adverts<br>980.00<br>870.00<br>Donation<br>660.50<br>1,205.38<br>Stall Takings<br>7,392.96<br>6,446.69<br>Raffle<br>1,066.50<br>1,650.20<br>Total<br>10,519.96 10,757.27<br>Expenditure<br>Admin<br>350.71<br>288.24<br>Facilities<br>883.22<br>852.96<br>Fees<br>1,175.00<br>Stalls<br>1,113.53<br>1,175.05<br>Raffle<br>251.00<br>357.00<br>Programmes<br>620.00<br>657.00<br>Total<br>3,218.46<br>4,505.25<br>Balance<br>7,301.50<br>6,252.02<br>Distribution<br>6,693.44<br>6,252.02<br>Balance<br>0.00<br>Capital<br>Capital<br>2,842.76<br>3,634.00<br>Grant<br>2,053.36<br>2,823.00<br>Net<br>-789.40<br>-811.00<br>Income<br>2023<br>2024<br>Stall fees<br>275.00<br>430.00|
|Designated Reserves<br>Fete Washout<br>3000<br>Hall Heating<br>8000<br>Maintenece<br>2000<br>Free Reserves<br>50% Expenditure<br>8000<br>21000||CCT Banks<br>Opening<br>35,919.63<br>3/31/2024<br>43,253.48<br>Savings<br>20,288.88<br>Current A/C<br>22,964.60|



## Notes 

Village Hall income increased because  Brownies, Rainbows and Chaldon Champions  (£2586) and the event- Romeno and Juliet (£957) 

Capital Expenditure for the Village Hall includes 50% payment(£4073) for the Heating Project A grant for the total amount will be received next your. 

Fete capital was for a shed (£2649) which was covered by a grant. 

R Davies 



313112024

## **Independent examiner’s report to the Trustees of the Chaldon Community Trust** 

I report to the trustees on my examination of the accounts of the Chaldon Community Trust for the year ended 31 March 2024. 

## **Responsibilities and basis of report** 

Trustees of the Charity are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I confirm that I am independent from the Chaldon Community Trust and have the experience required to carry out a competent examination of the accounts as is required by the 145(1)(a) of the Charities Act 2011. 

I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## **Signed:** 


## **Name: Helen Broughton** 

**Relevant professional qualification or membership of professional bodies** (if any): Principles of Internal Auditing Local Councils 

**Address:** 65 Court Road, Caterham, Surrey CR35RH 

**Date:** 17[th] June 2024