2023-03-31-accounts

Trustees’ Annual Report for the period from 1 April 2022 to 31 March 2023

Charity name: Chaldon Community Trust (CCT)

Charity registration number: 1195168

A. Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	The objects of CCT are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Chaldon (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	CCT carries out two main activities: (i) the maintenance and running of Chaldon Village Hall for the benefit of the people of Chaldon and the surrounding area (ii) the running of an annual Village Fete for the benefit of the Village and representative organisations In addition, each year we organise a ‘Father Christmas’ tour of the Village with Caterham Rotary to raise funds for local organisations.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	We can confirm that the CCT Trustees have due regard to all Charity Commission guidance.
Policy on grant making	The Village Hall does not make grants. The Village Fete makes grants to local organisations that help organise the Fete and has a clear policy for this.

Contribution made by volunteers

Both the Hall and Fete rely totally on volunteers – CCT has no staff. Their contribution is immense and neither organisation could function without their contributions.

B. Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

The year from 1 April 2022 was the first full year of the charity’s activities. The country was coming out of the Covid pandemic and we were able to fully open the Village Hall for business at last and have our first Village Fete for three years.

The Hall quickly resumed its place at the heart of the Village and in fact had its most successful year ever; ending the year pretty much fully booked. The number of local groups using the Hall is at record levels, with the Pre-school the main user. We also provide a muchloved venue for children’s parties, with one or two parties most weekends.

Since the pandemic the Hall is now much more widely known and used in the local area too, outside of the Village, providing a very valuable resource for society.

The Village Fete had to move to the Village’s National Trust field known as Six Brothers Field, as its previous venue the Village School is being extended into a full primary School. The first Fete since the pandemic was a great success in its new venue, with record crowds and the most money raised for local organisations ever.

The Fete is organised by volunteers from these local organisations and residents. It is a wonderful event for bringing the Village together and celebrating all that is great about Chaldon; as well as providing much needed funds for local groups. We are very grateful to everyone who gets involved in organising it.

C. Financial Review

Review of the charity’s financial position at the end of the period	End of year accounts have been prepared and examined. They show that during the year Village Hall income was £29,235 and expenditure was £21,957 – a surplus for the year of £7,287. The Village Fete aims to break even each year, with all income being either spent on organising the Fete (keeping this as low as possible) or given in donations to local organisations. This year we donated £6,693 and carried over a small balance of £11.
Statement explaining the policy for holding reserves stating why they are held	Reserves are held for the following purposes:  Maintenance of the Hall. We know each year that there will be unplanned maintenance, as the building is now 100 years old; and planned maintenance  Planned improvements to the Hall. The Hall requires major expenditure on insulation, as there is none. In addition, the rapidly rising costs of heating mean that there is a case for switching to heat pumps as a means of heating the Hall. This is being investigated but may require substantial investment  A ‘wash-out’ of the Fete. Each year we invest in the Fete before it occurs in the knowledge that on the day it could rain and cause us to cancel the Fete at very short notice. So we need to keep reserves to allow us to deal with this.
Amount of reserves held	The bank account held £35,919 at the end of the year.
Reasons for holding zero reserves	Not applicable
Details of fund materially in deficit	No funds are in deficit
Explanation of any uncertainties about the charity continuing as a going concern	There are no uncertainties about the charity continuing as a going concern

The charity’s principal sources of funds (including any fundraising)	CCT’s funds come from three sources:  Income from letting the Village Hall  Income from stalls and attendees at the Village Fete  Grants from organisations such as Chaldon Village Council that are provided for specific purposes
A description of the principal risks facing the charity	The principle risks for the charity are those of a catastrophic nature, such as;  Flood or fire at the Hall  Complete heating failure at the Hall  Another pandemic forcing the Hall to close for a period  A Fete wash-out

D. Structure, Governance and Management

Description of charity’s N/A trust Type of governing Constitution document How is the charity CIO constituted? Trustee selection methods Election at the AGM including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

E. Reference and Administrative details

Charity name Chaldon Community Trust Registered charity number 1195168 Charity’s principal address Chaldon Village Hall, 95 Rook Lane, Chaldon CR3 5BN

F. Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted	Name of appointing body
	Graham Baker	Chair	Whole year	None
	Liz Bonsall		Whole year	None
	Roger Davies	Treasurer	Whole year	None
	Steve Grant		Whole year	None
	Amy Ireson		Whole year	None
	Annabel Lubikowski		Whole year	None
	Martin Lubikowski		Whole year	None
	Rob Richards		Whole year	None

G. Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)	G Baker	R Davies
	Graham Edward Baker	Roger Davies

Position Chair Treasurer Date 22, April 2023

Chaldon Community Trust Financial Statement Year End March 31st

Chaldon Village Hall Income 2023 Budget 2023 Badminton 1,238.50 1,680.00 Boot Stomp 1,479.00 1,580.00 Lettings 6,419.88 4,850.00 Preschool 17,896.22 15,500.00 Zumba 1,341.30 1,350.00 CVC 250.00 Lottery 344.50 264.00 Grants 515.62 500.00 Total 29,235.02 25,974.00 Expenditure Gas 2,701.84 4,400.00 Electricity 2,570.25 3,700.00 Water 535.97 390.00 Council Tax 133.12 135.00 Waste 556.73 450.00 Licences 426.03 500.00 Insurance 817.32 1,300.00 Debt 2,034.48 2,034.48 Sundries 174.24 500.00 Maintenence 10,272.35 10,500.00 Total 20,222.33 23,909.48 Revenue Balance 9,012.69 2,064.52 Capital 1,734.62 2,000.00 Grant 1,734.62 2,000.00 Total 21,956.95 25,909.48 Balance 7,278.07 64.52		Fete Income 2022 Stall Fees 420.00 Adverts 980.00 Donation 660.50 Stall Takings 7,392.96 Raffle 1,066.50 Total 10,519.96 Expenditure Admin 350.71 Facilities 883.22 Stalls 1,113.53 Raffle 251.00 Programmes 620.00 Total 3218.46 Balance 7,301.50 Capital 2,842.76 Grants Rec 2,053.36 Distribution 6,693.44 Bank Opening 192.57 Balance 11.23 Income 2023 Stall fees 275.00

CCT Bank
Opening	28355.33
Current	35919.63

Notes (Rounding figures for clarity)

Village Hall income was £29,200 rather than the budget of £26,000. This was due to an increase in lettings by £1,600 and an increase in Pre-school fees. Expenditure was £20,000 rather than £24,000

The main reason was an overestimate of the Gas and Electricity charges The net result was that the balance for the Village Hall was £7,300. The CCT bank has now a healthy balance of almost £36,000

The 2022 Fete had takings of £10,500 and distributed almost £6,700 to local organisati

R Davies 1st April 2023

ons.

Independent examiner’s report to the Trustees of the Chaldon Community Trust

I report to the trustees on my examination of the accounts of the Chaldon Community Trust for the year ended 30 March 2023.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Phillip Seager

Relevant professional qualification or membership of professional bodies (if any):

Address:

13 Doctors Lane Chaldon

Surrey CR3 5AE Mobile: [phone] Date: 6[th] April 2023