North Bristol and South Gloucestershire FoodbankCIO Report ofthe Board ofTrustees Year Ended 31 March 2024 Charity Registration Number 1195058 North Bristol & South Glos Foodbank Togwherwith TruBBell
16,125 £139,200 individuals received emergency food parcels secured in additional income for clients through Citizens Advice partnership 38% 241 of recipients were children Christmas hampers distributed 155 tons of food distributed food bank outlets across the region 32 20% tonnes of food collected during Christmas period of distributed food was purchased to meet demand
Contents Reference & Administrative Information Overview Charity Document Charity Objectives Method ofAppointment or Election ofTrustees Organisational Structure and Decision Making Aims ofthe Charity Charitable Activities Achievements & Performance Financial Review Reserves Policy Related Paty Disclosures A Message From OurTrustees Statement of Trustees, Responsibilites Independent Examiners Reporttothe Trustees Statement of Financial Activities 10 11 12 13 Balance Sheet 14 Cash Flow Statement 15 Notes to the Financial Statements 16
Reference & Administrative Information Charity name North Bristol and South Gloucestershire Foodb2nk CIO Registered charity number 1195058 Principle office 286 Filton Avenue Horfield Bristol BS7 OBA Trustees Stewart North Christopher Richardson Sally Tate Rev Anthony Matthews Jonathan Ford Alistair Jenkins- Appointed 27th June 2024 Bankers The Co-operative Bank Independent Examiner Joshua Kingston Bsc, ACA Burton Sweet Limited The ClockTower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 IUR &sthGs Foodbank
Overview Charity Document Organisational Structure and The North Bristol and South Gloucestershire Decision Making Foodbank CIO was registered on 5 July 2021. The organisation and running of North Bristol The activities and assels of the CIO were and South Gloucestershire Foodbank CIO is inltially transferred to It by the predecessor the responsibility of the Trustees. The Trustees charity North Bristol Foodbank (charity number employ a Food Bank Manager (line managed 1157499, now dissolved). The objectives have by the Chalr of Trusteesl, Food Logistics been widened slightly in the CIO, the activities Manager, Operations Coordinator, Warehouse are considered to be continuous between the two organlsatlons. Supervisor, Fresh Food Coordinator, Senior Administrator, Administrators and Volunteer Coordinator (all line managed by the Food Bank Manager) on a part-time basis. The charity is heavily relianl on a large number of volunteers who assist with running different aspects ofthe lood bank. Charity Objectives The reliefand prevenlion of povety in the North Bristol and South Gloucestershire area for the benelii of the public by working wtfh a network of care professionals to provide food parcels, items and related services including support Aims of the Charity and advlce to any in need and dellverlng such Our food bank is part of The Trussell Trust's services within a Christian ethos. network, dedicated to addre88ing food poverty and hunger within our local communities Method of Appointment or and across the UK. Our mission is to provide Election of Trustees emergency food parcels to individuals and families in crisis, referred to us by care The management of the charlty Is the professional8 offerlng ongolng support. We responsibility ol the Trustees who are are also committed to guiding lood bank clients appolnted by resolutlon passed at a properly toward additional resources and services that convened meeting of the charity trustees, as can provide immediate relief or support longer- described in the CIO constitution. The charity term solutions. Access to our food bank is trustees will make available to each new available to anyone in need through a referral charity trustee, on or before his or her first process. appolntment.. lal a copy ol the current version of this constitution- and Ibl a copy of the CIO'S latest Trustees, Annual Report and statement of accounts. nbsg.foodbank.org.uk @NBSGfoodbank Registered charity in England and Wale8111950581
Charitable Activities North Bristol and South Gloucestershire To inclusivity, Foodbank is committed lo providing accommodate dielary needs, nutritionally balanced emergency food provide culturally appropriate We serve our parcels to individuals and families facing food, and offer multilingual communitywith crisis. Through collaboration with a network support. With nine distribution of care professionals and in partnership with points operating at various nutritionally Citizens Advice, we aim to empower people times and locations, we strive balanced food to overcome immediate challenges and work to meet the diverse needs of our toward reducing long-term reliance on food community. For clients unable parcels, warm banks. to access our outlets, we aim to welcomes and arrange food parcel dellverles Our food bank operations are sustained by in collaboration with partner practical support generous donations of in-date, non-perishable food from schools, churches, businesses, organisations. and individuals. Key events, such as Harvest We are committed to safeguardirTrg the well- Festlval collectlons, alongside supermarket belng ol all those we serv8. Robust policles donation points, play a vital role in maintaining and procedures are in place, overseen by our stock. Volunteers are the backbone ol our deslgnated safeguardlng officers, ensurlng a work, dedicating Iheirtime to sorting, checking, sale and supportive environment lor everyone and distributing food parcels across our nine who engages with our services. food bank outlets in the region. ensure we 66 We collaborate with frontline professionals, including health visitors, social workers, and housing officers, who securely refer clients through the Trussell Trust's system. Each client t receives three days, worth of emergency food alongside a warm welcome, refreshments, and guidance to services that can help address underlying iSSLJes. Emergency Food Parcels •FoDd Dank •ation 20.1 11,409 6.*T" 2D20 2021 022 2023 2024 Our partnership with Citizens Advice Bristol and South Gloucestershlre enables us to offer additional support, including benefits advice, debt management services, and access to resources that promote financial stability and independence. &sthGs Foodbank
Achievements & Performance Core Service Provision demand and Supply h89 continued to widen. To fill this gap, we have adjusted our operalions In the last financial year, we provided to ensure the availability of enough nutritious emergency food parcels to 16, 125 individuals, food for our clients. Our decision to purchase an increase of 8% from the previous year. an increased percentage of stock is a direct Of thoge we served, 38% were chlldren, response to the increasing needs of individuals highlighting the growing need among and families facing difficult circumstances. young families and the pressures thal the cosl-of-living crisis 18 placing on parents We remain committed to ensuring that all and caregivers. This shift underscores the who need support can access it, with no one increasing complexity of food insecurlty, turned away due to 8 lack of food. Through with many families relying on food banks as a Strategic partnerships and a focus on efficient necessary lifeline. distribution, we continue to adapt and evolve to meet the challenges of today's economic environment. Food Distributed Ouradvisors enabled clients to secure £139,268 in additional income We distributed over 155 tons of food, sourced Financial Inclusion both through generous community donations and We fund advisors trained and supported increased purchases to by Citizens Advlce whose role is to work meet rising demand. While specifically with our clients. Our collaboration community donations with Citizens Advice South Gloucestershire remaln vltal to our operatlons, the gap between and Citizens Advice Bristol has enabled our the food we receive and the needs we serve clients to access £139,268.40 in additional has widened, making it eggential to purchase Income through benefits, grants, and financial additional stock. Thls year, 20% 01 the food SUPPOrtlhis year. These financial interventions, distributed was purchased, reflecting the combined with emergency food support, ongoing pressures faced by our service users helped to address the root causes of their and the proactive measures we have taken to crises and provide a foundation for long-term ensure that no one goes without. stabilty. Responding to Growing Demand The ongoing c08t-of-Ilvlng cri8is contlnues to exacerbate food insecurity across our region. While donations from schools, churches, businesses, and individuals remain a crucial part of our food supply, the gap between % of stock purchased 202D 24 nbsg.foodbank.org.uk @NBSGfoodbank Registered charity in England and Wale8111950581
Fresh Food in need. The schools also organised food collectlons, contrSbutlng to an Impresslve This year, we expanded our commilment 6,950kg ot donations, including non-perishable to providing fresh, nutritious, and CuurallY food and essential items, which were vital in appropriate food for our clients. We introduced replenishing our stocks. fresh food items such as onions, garlic, and cheese into our food parcels at two food bank Chrlstmas outlets, with plans to roll this out to all nine Christmas was a particularly Our Christmas outlets in the near future. These additions bLJSy season. Our in-store built upon our existing provision of bread and collections al Tesco were appeal brought spread, enhancing the nutritional quality and exceptional, with Thornbury in 32 tonnes of variety of the food parcels. collecting 1,550.95kg and Golden Hill gathering 3,185.5kg of food. Combined families celebrate with other Christmas period donations, we received an the season incredible 32 tonnes of food overtwo rnonths. Thanks to this generosity and our volunteers, dedication, we distributed 241 Christmas hampers to individuals and families Looking ahead, we aim to build on this work by referred by our partner agencies. These offering cooking courses that provide hands- hampers included festive treats and essential on training and meal preparation techniques. items to ensure everyone could experience the These courses will empower clients with the joy of the holiday season , even in challenging skills and confidence to make the most of their circumstances. food parcels, reduce waste, and embrace healthier eating habits. To support clients In maklng the most ol thelr food parcels, we developed recipe cards featuring simple, eo8t-effective meal ideas tailored lo the ingredients typically included. These cards provided practical guidance for preparing nutritious meals, even wlth Ilmlted cooking facilities and budgets. food, helping 241 These seasonal initiatives not only provided immediate reliefto those facing food insecurity The Fresh Food project has made a meaningful bul 8lso strengthened our connections with impact, and we look forward to expanding its schools, businesses, and the wider community, reach and scope to continue addressing food fostering a shared commitment to addressing insecurtyin our¢ommunity. lood ir)security. Seasonal Events Staffing Throughoutthe year, we ran several successful Over the past year, we streamlined our staffing seasonal events to support individuals and structure, moving trom three part-time adrnin families in need, while also engaging with the staff to one full-time and one part-tlme role, wider community raising awareness about improving efficiency. As we developed our food insecurity- strategic plan, we Identllled the need to expand our team with a Campaign Coordinator and an Easter Advice First Project Coordinator to focus on To make Easter a special time for families, longer-term poverty reduction. These roles are we distributed Easter bags containing extra planned to be filled in the nexr financial year. food Items, actlvities for chlldren, and other We also hired a part-time Communications and treats. These bags provided families with the Fundraising Coordinatortowards the end ofthe opportunlty to enjoy the celebratlon together, year to 8UPPOrt our growlng fundralslng needs. while also easing the financial burden that Additionally, we maintained and expanded our holidays can bring. partnerships with Citizens Advice Brigtol and South Gloucestershire, with plans to improve Harve8t the sustainability of our services by providing During HarvesL we partnered with local more consistent advice workers. primary schools to deliver 23 educational assemblies on food poverty. These sessions informed and Insplred the younger generation about the importance of supporting those &sthGs Foodbank
Volunteers South and East Bristol Foodbank, and the wider regional network. By coordinating our efforts, We are powered by the dedication and hard we aim to prevent duplication of services, work of over 250 volunteers who play a vital share regources, and ensure we are meeting role in our operations. Their responsibilities the increasing demand for food support. include sorting and organising food donations, managing stock, and preparing parcels, Our Involvement wlth Feeding Brlstol has ensuring everything runs efficiently and enabled us to be part of a broader network of effectively. organisations dedicaied to alleviating food Our volunteer van teams are essential to poverty in the city. Feeding Bristol's One City Food Equality Strategy focuses on addressing the loglsllcs of our foodbank. They transport food inequality in the city through collaborative food from our warehouse to outlets and efforts with over 80 groups, including food collect donatlon8 from key polnts such as banks like ours, and we're committed to supermarkets, schools, and churches. These supporting the goal of a food-secure city. teams comprise drivers and driver's buddies, who work together lo keep food moving where Our partnership with local churches where it's needed most. our food bank outlets are based is essential to dellverlng servlces to those in need. These Additionally, volunteers support our foodbank churches provide vitsl support by offering outletg directly. They 8881st clients by space, volunteers, and fostering community distributing food parcels. providing a friendly connections. They play a key role in ensuring and understanding presence, and signposting that food parcels reach people facing food them to further resources and seCeS that Insecurity whlle creatlng a welcomlng can help address their needs. environment. By working together, we align our goals wlth the mlsslon ol local churches to support and uplfft vulnerable members of the community, building stronger networks of care across the region. Thls year, have introduced more robust Induction and training process for all our volunteers to ensure they are fully equipped to Sustainability deliver the best service. The enhanced training In response to the ongoing rlse in demand and includes understanding a decline in food donations, we have locused safeguardlng procedures, on building a sustainable strategy to ensure learning about food safety standards, and the conlinuily of our services. This has involved developlng skllls In client engagement. This intensifying both fundraising and food-raising efforts to maintain sufficient stock for our food structured approach aims lo increase the effectiveness of our volLJnteers while ensLJring bank outlets and address the growing needs of theyfeel confident in their roles. ourcommunity. we Our strategic plan shiftsfrom emergency food to addressing root causes of poverty Our volunteers not only keep the foodbank functioning but also foster a welcoming and supportive environment. Their efforts make a meanlnglul Impact on indivlduals and families experiencing food insecurity in our community and we are so grateful for all they dol To achieve this, we have engaged with local businesses, schools, and community groups to foster partnerships that support regular food contrlbutlons and flnanclal donatlons. Innovative campaigns and events, such as supermarket collectlon drlves and seasonal appeals, have also been key to keeping our shelves stocked. Partnership Beyond food provision, we are committed to Over the past year, we have continued securing the flnanclal resources necessary our collaborations with several food and to sustain our wider services. This includes cornmunity groups acrossthe city to ensure we the financial inclusion support offered throLJgh are working together effectively to tackle food our partnership with Citizens Advice, which insecurity. This includes close partnerships provides clients with guidance on benefits, with the two other Trussell Trust food banks debt management, and other crltlcal resources in the city. Bristol North West Foodbank and nbsg.foodbank.org.uk @NBSGfoodbank Registered charity in England and Wale8111950581
to promote long-term stability. By diversifying strategic Planning fundlng streams and focusSng on both immediate needs and preventative measures, This year, North Bristol and South we aim to build resilience into our operations Gloucestershire Foodbank developed and provide effeclive, compassionate support strategic plan focused on ending the need tothose in crisis. for food banks. Recognising that providing emergency food is a temporary solution, the At the end of this financial year, we employed a plan shifts toward addressing the root causes Communicationg and Fundraising Coordinator of food poverty, whlle contlnuing to provlde to further strengthen our sustainability efforts. high-quality emergencylood services forlhose The primary remit of this role is to develop in immediate crisis. and implement strategic communications and fundraising campaigns, raise awareness The plan was shaped through extensive of our mission, and build lasting relation8hips consultations wlth key stakeholders, Including with donors and partners. This role also referral agencies, church partners, clients, include8 managing our online presence, Staff, volunteers, and trustees. Guided by creating compelling fundraising malerials, the Trussell Trust's goals of "Changing and exploring new fundraising opportunities Minds, Changing Policies, an(J Changing to ensure a consistent flow of support for our Communities," the process combined feedback work. The addition of this position enhances Wlth data analysis to identify priority needs and our ability to reach a broader audience and foster partnership8 Wlth other organisations secure the resources necessary lo sustain our and community groups. operations in the long term. From thls work, our three year strateglc plan emerged.. To transform NBSG Foodbank into 8 compassionate Advice First model, guiding individuals toward lasting solutions, fostering communily hubs that extend beyond emergency food, and changing perceptions to create empathy about povety- Our commitment to efficiency, financial stability, and strategic planning ensures that every action brings us closer to a future wlthout the need forlood banks. To expand on thls we created 6 Strategic Goals.. Transitioningto an"Advice First" model to make food bank use a last resort Make food bank use a last resort by priorilising advice and support-based approaches through collaboration with referral agencies and by using community signposting, ensuring individuals seek sustainable solutions beyond immediate food aid. Preventing over-reliance byproviding pathways to long- term solutions Focus on mlnimlslng dependency on the food bank by establishing pathways to long-term solution8 and affordable food. This involves incorporating signposting within food banks, guiding individuals toward resources that address underlying challenges. It also includes establishing move-on food provision Io give people food support for a longer time whlle they find solutions to the challenges causing food insecurity. &sthGs Foodbank
Transfomiing food bank outlets hubs, a place not only where intocommunty lood is distribuled, but where hubs people can come to an inclusive space with activities and services to help foster well-being and a sense ol local community. Work towards food bank outlets becoming community Ensuring the provision of appropriate food and essentials Ensurethatwe are consistently providing suitable food and e88ential items to meet the specific needs of service users, aligning assistance with their requirements and circumstances. Changing perceptions and policies tofoster empathy about povety Joill the Trussell Trust network In challenglng government and societal views on poverty by actlvely working to change minds and instil empathy. This involves outreach, campaigns, and educational initiatives to foster a rnore compassionate understandlng of the challenges laced by those in need. Operating efficiently and effectively Operate as an organisation in the most efficient way poggible in all areas of our work, to ensure our operations are sustainable and to maximise our impact in the community. This Includes a focus on linancial stability, minimising risks, streamlined processes, correct staffing inlraslructure and succession planning. This plan aligns with the vision ol ending the need lorfood banks in our region, underpinned by our ChrSstian ethos and values of compassion,justi¢e, community, and dignity. nbsg.foodbank.org.uk @NBSGfoodbank Registered charity in England and Wale8111950581
Financial Review In the year the charity received total income of Reserves Policy É876,116, including the value of food received totalling £427,564. Expenditure lor the year The free reserves of the charity amount to totalled £857,368, including food, vouchers and £755,216, which represents the general hampers distributed of £543,619. lunds as detailed in note 13. The trustees are assessing an approprlate reserve policy, In At the year-end cash al bank and in hand was order lo match reserves to the developing £711,402. Total fvnds were £832,373 of which strategy of client support and pathway out £776,609 were unrestricted funds and £55,764 01 food poverty, as explained in the trustees relates to restricted funds. report. The Trustees consider that there are no material uncertainties affecting the ability of the charity to continue as a going concern. Related Party Disclosures Mr Stewart North Is also a trustee of EbeTru8t and is a key management member ol that charity. NBSGFB paid Ebetrust £12,348 in office rent during the period 12023.. £10,058) and received a grant of £1,495 from them 12023.. £7501. &sthGs Foodbank
A Message From Our Trustees The trustees would like to thank all thoge who have supported the food bank over the past year, including our dedicated staff, volunteers, donors, churches, schools, businesses, and local organizations. Your collective contributions have been vital in helping us meet the growing demand lor our services and provide crucial support to individuals and families. Looking ahead, we are excited lor the opportunities the next year brings as we Continue to work together towards our shared goal ol alleviating lood poverty and fostering a compassionate, supportive community- nbsg.foodbank.org.uk @NBSGfoodbank Registered charity in England and Wale8111950581 10
Statement of Trustees, Responsibilites The trustees are responsible for preparing the The trustees are responsible for keeping Trustees, Report and the financial Statements sufficient accounting records that disclose in accordance with applicable law and United with reasonable accuracy at any time the Kingdom Accounting Standards including financial position of the charity and enable Financial Reporting Standard 102.. The them to ensure thal the financial statements Financial Reporting Standard applicable in the comply with the Charities Act 2011, the Charity UK and Republic of Ireland Iunited Kingdom {Accounts and Reports) Regulations 2008 and Generally Accepted Accounling Practice). the provisions of the trust deed/constitution. They are also responsible for safeguarding The law applicable to charities in England & the assets of the charity and hence for taking Wales requiresthe trusteesto prepare financial reasonable steps for the preventlon and statements for each financial year which give detection of fraud and olher irregularities. a true and fair view of the slate of affairs of the charity and of the income and expenditure of This report was approved by the board of the charity for that period. In preparing these trustees on Jan 23 2025 fln8ncial statements, the trustees are requlred to.. select suitable accounting policies and £knw6LYI fyJorth then apply them consislently., obsetve the methods and prlnc1ples In the Charities SORP., make judgments and accountlng estlmates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements., and prepare the financial gtatemenis on the going concern ba818 unless it is inappropriate to presume that the charity wlll contlnue In buslness. Stewart North Chair ofTrustees &sthGs Foodbank
Independent Examiners Report to the Trustees I report to the trustees on my examination of the accounts of North Bristol and South Gloucestershire Foodbank CIO Ithe Charity) lor the year ended 31st March 2024. i. accounting records were not kept in respect of the Charily as required ty section 130 ofthe Act., or 2. the accounts do not accord with those Responsibilities and basis of report records., or As the charlty trustees of the Charity you are 3. the accounts do not comply with the responsible lorthe preparation of the accounts in accordance with the requirements of the applicable requirements conceming the form and content of accounts set Charities Act 2011 I'lhe Act'l. out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give 'true and lair view which 18 not a matter considered as part of an independent examination. I report in respect of my examlnatlon of the Charity's accounts carried out under section 145 Ot the 2011 Act and In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under sectlon 145{Sllbl ofthe Act. I have no concerns and have come across Independent examiner's statement no other matters in connection with the examination to which attention should be Since the Charity's gross income exceeded drawn in this report in order to enable a proper £250,000 your examiner must be a member understanding ofthe accounts to be reached. of a body ligted in section 145 of the 2011 Act. I conlirm that l am qualified to undertake the examln8tlon because l am a member of the Institute ol Chartered Accountants in England and Wales, which is one ofthe listed bodies. I have completed my examination. I confirm Joshua Kingston BSc,ACA that no material matters have come to my Burton SweetLtd, CharteredAccountants attention in connection with the examination The Clock Tower giving me cause to believe that in any material 5 Farleigh Court respect.. Old Weston Road Flax Bourton Bristol BS48 IUR Date.. Jan 23 2025 nbsg.foodbank.org.uk @NBSGfoodbank Registered charity in England and Wale8111950581 12
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024 Unrestrl¢ted Restrl¢ted Funds Funds Total Funds Total Funds 2024 2023 Note Income from.. Donations and legacies Investments 688,847 2,776 184,493 873,340 2,776 784,026 188 Total Income 691,623 184,493 876,116 784,214 Expenditure on: Charitable activities 688,540 168,828 857,368 747,643 Total expenditure 688,540 168,828 857,368 747,643 Net incomellexpendituro) 3,083 15,665 18,748 36,571 Transfers belween funds 12 115,8581 15.858 Net movement in funds 112,7751 31,523 18,748 36,571 Total funds at start of year 12 789,384 24,241 813,625 777,054 Total funds at end of year 12 776,609 55,764 832,373 813,625 The Charity has no recognised gains or losses other than the results for the year as set out above. All of the activities of the charity are classed as continuing. The notes on pages 16 to 25 form part of these financial slatements See note 7 for fund-accounting comparative figures 13
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Note Fixed assets Tangible assets 21.393 30.493 21,393 30,493 Current assets Stock Debtors Cash al bank and in hand 95.366 7,977 711,402 77,210 49,959 659,804 10 814,745 786.973 Liabilities Creditors.. amounts falling due within on8 year 11 13.7651 13,8411 Net current assets 810.980 783.132 Not assets 832,373 813,625 FUNDS Unrestrl¢ted funds General funds Designated funds Restricted funds 13 13 13 755.216 21.393 55.764 758,891 30,493 24,241 Total funds 832,373 813,625 These financial statements were approved by the Trustees on Jan 23 2025 and are signed on their behalf by.. K)orth Stewart North Chair of Trustees The notes on pages 16 to 25 form part of these financial statemenls 14
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO CASH FLOW STATEMENT YEAR ENDED 31 MARCH 2024 2024 2023 Note Net cash {ourflow)linflow from operating a¢tivities 51,598 17,1081 Non-operational cash flows: Investing a¢tivities Payments for tangible fixed assets 133.3371 133,3371 Net cash inflowlloufflow) for the year 51.598 140.4451 Cashflow Restrictions Charity law prohibits the use of net cash inflows on any endowed or other restricted fund to offset nel cash outflows on any fund outside its own objects, except on special authority. In practice, this restricts'on has not had any effect on cash flows for the year. A Reconciliation of net movement in funds to net cash inflow from operating activities 2024 2023 Slatement of Financial Activities: Net movement in funds 18,748 36,571 Depreciation Decrease in creditors.. current liabililies Decrease I Ilncrease} in debtors Ilncreasel l Decrease in stock 9,100 {76} 41,982 118,156} 9,183 {20,2731 140,2631 7.674 Net cash {ouffiowlllnflow from operatlng actlvltles 51,598 17,1081 B Analysls of changes In cash durlng tho yoar 2024 2023 Change Cash at bank and in hand 711.402 659,804 51,598 2023 2022 Change Cash al bank and in hand 659,804 700,249 140,4451 The notes on pages 16 to 25 foTm part of these financial statemenls 15
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 1 Accounting policies Accounting convention The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice= Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021, the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019. The accounts (financial statements) have been prepared to give a 'true and fair, view and have departed from the Charib'es (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view,. This departure has involved following Accounting and Reporting by Charities- Slalemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued in October 2019 rather than the Accounting and Reporting by Charities.. Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The charity is a public benefit entity as defined under FRS102. The Trustees consider that there are no material uncertainties affecting the ability of the charity to continue as a going concern. Income Income from donations is included in income when these are receivable. except as follows.. l. When donors specify that donations given to Ihe charity must be used in fulure accounting periods, the income is deferred until those periods., 11. When donors impose condilions which have lo be fulfilled before the charity becomes entitled to use such income, Ihe income is deferred until the pre-conditions have been met. Legacies are included on a receivable basis where charity is entitled to the income, it can be measured reliably and receipt is probable. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is not included in income but is treated as a contingent asset and disclosed if material. Investment income is included on a receivable basis. Donations in kind comprise donated services where the costs are measurable and the services would otherwise have to be paid for to maintain operational effectiveness. Donations of goods are recognised on a receivable basis as donation and stock at fair value. This fair value is set at the price per kg recommended by The Trussell Trust. Expendlture Expenditure is recognised in the period in which it is incurred. Expenditure includes attribulable VAT which cannot be recovered. Food distributed lo beneficiaries is recognised as expenditure on distribution and is valued on the same basis al Ihe stock is recognised when received. Raising funds Raising funds expenditure include those costs incurred in seeking voluntary contributions, costs of goods sold and other costs which include the costs of running and participating in fundraising evenls and collections and cost of goods purchased for resale. 16
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 1 Accountlng poll¢les (¢ontlnued) Charitable Activities Grants awarded are allocated to charitable activits'es. Grants awarded are treated as expenditure and a liability in the accounts as soon as they become legal or construclive obligations. In the case of multi-year grant awards, the funding for all years is immediately recognised unless there are conditions which need to be met by the recipient to enable the release of subsequent years, funding. Governance costs Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked lo the strategic management of the charity. Governance costs are included within support costs. Pension costs and other post-retirement benefits The charity contributes to defined contribution pension schemes. Contributions payable to the charity's pension schemes are charged to the Statement of Financial Acb'vities in the period to which they relate. Tangible fixed assets Fixed assets are held al cost less accumulaled depreciation. Assets cosling less than £1,000 are not capitalised. Depreciation is calculated so as to write off Ihe cost of an asset, less its estimated ultirnate residual value, over the useful life of Ihat asset as follows.. Office Equipment 25 %, straight line Computer Equipment 5 /0, Straight line Motor Vehicles 25 /0, Straight line Planl & Machinery - 25 /0, Straight line Slock Slocks of food are valued by weight al average retail cost per kilogram, unless this is greater than net realisable value. Cost is detemined using tre first-in, firsl-out IFIFOI. Debtors Trade and other debtors are recognised at the selllemenl amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Bank Cash al bank and cash in hand includes cash and short term highly liquid investments with short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Creditors Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds lo a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. 17
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 1 Accountlng poll¢les (¢ontlnued) Fund accounting Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by Ihe donor or when funds are raised for particular restricted purposes. Designated funds form part of unrestricted funds and have been identified as being for particular purposes by the Trustees. They are not restricted and can be transferred lo general funds at any time at the discretion of the Trustees. Further explanation of the nalure and purpose of each fund is included in note 12 of the financial statements. 2 Income from: Donations and legacies Unrestrlcted Restrl¢ted Total Funds Funds Funds 2024 Donations Grants Gift aid reclaimed Value of food received 195,770 27,447 38.066 427,564 195,770 211,940 38.066 427,564 184,493 688,847 184,493 873,340 Unrestricted Funds Restricted Funds Total Funds 2023 Donations Grants Gift aid reclaimed Value of food reiVed 283,979 12,579 36,892 409.456 283,979 53,699 36.892 409,456 41,120 742.906 41,120 784,026 18
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 3 Expendituro on: Charitable activities Total Funds Total Funds 2024 2023 Foodbank Activities Value of food given out Christmas Hampers Wages 542,755 864 151,817 445,751 10,500 132.100 Support costs Accountancy fees Advertising & Marketing Bank Charges Printing, Postage and Stationery General Expenses Cleaning Gardening Insurance Light, Power. Healing Outlet Winter Payment Grants Motor expenses IT Software and Consumables Rent Repairs & Maintenance Staff Training Pensions Costs Subcontractor costs Subscriptions Telephone & Internet Travel - National 2,396 911 1,135 1,375 12,912 4,224 538 1,685 284 3.289 2,059 4.108 574 373 510 40,000 8,719 3,761 37.258 3,028 1,672 51,977 1,272 72 2,617 63,017 1,081 1,003 {58} 2.034 6,671 32.702 391 2.911 32 Governance costs Depreciation Expense Accounts preparation fees Independent examination fee 9,100 1,884 942 9,183 1.760 880 857,368 747,643 19
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 4 Net In¢omellexpendlture) for the year This is slated after charging- 2024 2023 Independent examiners, remuneration for examination services for other services 942 1,884 9,100 880 1.760 9,183 Depreciation No Trustees have been reimbursed for their out of pocket travel expenses {2023.' Nill- No Trustee received any remuneration during the year. Aggregate donations from Trustees, key management personnel, and other related parties was £Nil {2023'. £Nil}. 5 Staff costs and numbers The aggregate payroll costs were.. 2024 2023 Wages & salaries Social security costs Pension contributions 147,924 3,266 2,617 129,295 2,805 6,671 153,807 138,771 No employee received emoluments of more than £60.000. The average weekly number of employees during the year was 912023.. 91, calculated on the basis of average headcount. The total employrrent benefils received by key management personnel, which consists of the Trustees and Foodbank managers, including employer national insurance and employer pension were £34,517 {2023.' £38,415). 6 Taxation The charity is exempt from corporation tax on its charitable activities. 20
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 7 Statement of Flnan¢lal A¢tlvltle$ ¢omparatlve flgures Unrestricted Restricted Total Funds Funds Funds 2023 For the year ended 31 March 2023 Income from: Donations and legacies Investments 742.9Q6 188 41,120 784,026 188 Total incomo 743,094 41,120 784,214 Expenditure on: Charitable activities 714.941 32,702 747.643 Total expenditure 714.941 32,702 747,643 Net In¢omellexpenditurel and net movement in funds 28,153 8,418 36,571 Total funds at start of yoar 761,231 15,823 777,054 Total funds at end of year 789.384 24,241 813,625 21
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 8 Tanglble flxed assets Office Computer Equipment Equipment Motor Vehicles Plant & Machinery Total Cost or valuation Al 1 April 2023 5,309 6,183 28,075 4,427 43,994 Al 31 March 2024 5,309 6,183 28,075 4,427 43,994 Depre¢latlon Al 1 April 2023 Charge for the year 3,066 1,164 491 309 8.520 6.520 1,424 1,107 13.501 9.100 Al 31 March 2024 4,230 800 15,040 2,531 22.601 Net book value Al 31 March 2024 1,079 5,383 13.035 1,896 21,393 Al 31 March 2023 2,243 5,692 19.555 3,003 30,493 9 Stock 2024 2023 Food stocks on hand 95,366 77,210 95,366 77,210 10 Debtors 2024 2023 Due in less than one year: Prepayments and accrued income Tax reclaimable under gift aid 7,873 104 46,505 3,454 7,977 49,959 11 Creditors: amounts falling due within one year 2024 2023 Accruals and deferred income Pension scheme creditor 3,160 605 3,841 3,765 3,841 22
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 12 Movement In funds For the year ended 31 March 2024 At 1 April 2023 At 31 Mar 2024 Income Expenditure Transfers Restricted funds Foodbank CA Bristol Advisor Strategic Resources Fund Feeding Bristol - Bristol Household Support Fund Big Give Campaign Community Organisalions Cost of Living Fund Foodbank CA South Glos Advisor Volunteer & Trustee Development 24,241 {40,0991 18.6891 15,858 13,033 25,854 29,466 {24,7351 {29,4661 1,119 64,288 {64,2881 44,991 44.991 6,861 11,5511 5,310 24,241 184,493 168,828 15,858 55,764 Unrestricted funds Tangible fixed assets General funds 30,493 758,891 19,1001 {679.4401 21,393 755,216 691,623 115,858} 789,384 691,623 688,540 15,858 776,609 Total funds 813,625 876,116 1857,3681 832,373 Restricted funds Foodbank CA Brl$tol Advlsor- The Twssell Trust Flnan¢lal Incluslon Grant Funding for the provision of an advice service by Citizen's Advice Bristol, covering fvll time salary and other costs related to having a food bank designated advice worker. A transfer from general funds has been included lo cover the overspend in the year. Strategic Resources Fund - The Trussell Trust Together for Change Strategic Resourcesl Planning Grant Funding to enable NBSG Foodbank to create a strategic plan, including staff time lo plan and cary out consultations with all main stakeholders in order lo create a plan that is suitable, relevant and needed. Feedlng Brlstol- Brlstol Household Support Fund Funding for expanding the provision of fresh food lo all food bank users of all outlets of NBSG food bank, including purchasing food, buying fridges, staff employmenl, creation of recipe cards and cooking courses. Big Give Campaign - Big Give Trust, Thornbury Baptist & Resound Trust Pledges for match funding for the Big Give campaign and additional funding receiving from the Big Give campaign to match fund the pledges given by partner churches. 23
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 12 Movement in funds (continued) Community Organisations Cost of Living Fund- The National Lottery Community Fund Funding to help towards the cost of buying food for food bank, including rent for premises and staff time. and also the cost of a CA advisor salary for a Financial Inclusion project within food bank outlets. Foodbank CA South Glos Advisor - The Trussell Trust Funding for the provision of an advice service by Citizen's Advice South Glos, covering full time salary and other costs related lo having a food bank designated advice worker and part b'me debt advisor. Volunteer & Trustee Development - The Trussell Twst Together for Change Funding to enable NBSG Foodbank to beller look afler and support our team of volunteers by developing a volunteer wellbeing role and required training and staff supervision, as well as enrol teams on first aid and food hygiene training lo ensure all outlets are trained and compliant in these areas. Designated funds Tangible fixed assets - these funds represent the value of tangible fixed assels held in the Balance Sheel and are included within a separate designated fund to indicate that these funds are not available to be spent within general funds or free resetves without the sale of the assets. For the year ended 31 March 2023 At 1 April 2022 At 31 Mar 2023 Incomo Expendlture Transfers Restricted funds Foodbank CA Advisor 15,823 41,120 {32,7021 24,241 15,823 41,120 32,702 24,241 Unrostrictod funds Tangible fixed assets Gener81 funds 6,339 754,892 {9,1831 1705.7581 33,337 133,337} 30,493 758,891 743,094 761,231 743,094 714,941 789,384 Total funds 777,054 784,214 1747,6431 813,625 24
NORTH BRISTOL AND SOUTH GLOUCESTERSHIRE FOODBANK CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 13 Analysis of net assets between funds Unrestricted Unrestricted Restricted Designated General Funds Funds Funds As at 31 March 2024 Total Tangible fixed assets Other net assets 21.393 21,393 810,980 55,764 755,216 55,764 21.393 755,216 832,373 Unrestricted Unrestricted Restricted Designated Goneral Funds Funds Funds As at 31 Mar¢h 2023 Totsl Tangible fixed assels Olher net assets 30,493 30,493 783,132 24,241 758,891 24,241 30,493 758,891 813,625 14 Related party transactions There are no transactions with trustees or other related parties other than those disclosed as required by the SORP elsewhere in the financial statements and disclosed on page 9 of the Trustees Annual Report. 25