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2023-03-31-accounts

Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Charity Assist Accountants Ltd

Certified Public Accountants and Charity Independent Examiners

Unit 27 Batley Enterprise Centre

513 Bradford Road Batley West Yorkshire

WF17 8LL

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Contents Page
Basic information
3
Trustees annual report 4-6
Independent examiner's report on the accounts 7-8
Receipts and payments accounts 9-10
Notes 11-14

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Basic information

Address

John Charles Sports Centre

Middleton Grove

Leeds

LS11 5DJ

Bank

Lloyds Bank 65-68 Briggate

Leeds LS1 6LH

Accountants

Charity Assist Accountants Ltd

Unit 27 Batley Enterprise Centre

Batley

WF17 8LL

Charity registration number

1194863

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023
Trustees' Annual Report for the period
From Period start date To Period end date
01 Apr 2022 31 Mar 2023

Section A Reference and administration details

Charity name

Leeds City Athletic Club

Registered charity number 1194863

Charity's principal address John Charles Sports Centre


John Charles Sports Centre
John Charles Sports Centre
Middleton Grove
Postcode: LS11 5DJ

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body) entitled
to appoint trustee (if any)
Steve Linsell President
Celia De-Maria Chair
Michael Hill Treasurer
Maria Townsend Secretary
Patricia Ann Childs Membership Secretary
Philip Walker

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Section B Structure, governance and management

Description of the charity’s trusts

CIO - ASSOCIATION Registered 21 Jun 2021 Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

Charitable Incorporated Organisation Association

Trustee selection methods

[13. ] Appointment of charity trustees

(eg. appointed by, elected by) 13.1 Retirement by rotation

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

(f) A person so appointed by the members of the CIO shall retire in accordance with the provisions of clause 13.1(b) and clause 13.1(c). A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.

Section C Objectives and activities

The objects of the CIO are for the public benefit generally but with particular reference to the inhabitants of Leeds and its surrounding areas: (a) to promote community participation in healthy recreation by providing facilities for the playing of athletics and such other sports capable of improving fitness and health (facilities in this clause means land, Summary of the objects of the buildings, equipment and organising sporting activities); and (b) to charity set out in its provide and assist in the provision of facilities for sport, recreation and governing document other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life. Summary of the main The Club provides athletics at John Charles Centre on Thursday evening activities undertaken for the all year round. This is available for any athlete U11 to senior level and public benefit in relation to wheelchair section. It provides track and field and endurance coaching. these objects (include within The club also has a significant membership who train off site at different this section the statutory venues (especially Becketts Park Leeds University campus). Athletes are declaration that trustees have encouraged to compete for the club. had regard to the guidance In setting our objectives and planning our activities our Trustees have issued by the Charity given serious consideration to the Charity Commission’s general Commission on public guidance on public benefit and in particular the development of athletics. benefit)

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Section D Achievements and performance

Trustees Report - FY23

Summary of the main achievements of the charity The committee has worked well together to examine what we do as a during the year club and how we can make things better for all our athletes regardless of their event or ability.

Some examples:

We have grown!

New coaches and assistants have come forward to support our established coached on a regular basis.

New athletes – we have a steady stream of new athlete enquiries, in some areas more than we can currently accommodate.

New volunteers have stepped up to take on vital roles in the club, most recently Anita French is joining Sarah Samuel as our 2ndWelfare officer as required by EA. Claire Duck has taken up the mantle of the women’s team manager role for the senior harriers.

But we can still do more:

Goals for the coming year:

As ever, I can’t thank our coaches and volunteers enough for what they do to support the club on an ongoing basis. And we continue to improve and review what we do with a better structure to our coaching provision put in place this year. We have welcomed new coaches and volunteers, some bringing expertise from other clubs with them, we hope more

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

people will continue to get involved, in particular around officiating at club matches.

The club is fortunate to be in a strong financial position, and a key focus for 2023 will be to develop a financial plan to agree key areas where investment may benefit the club. We are expecting our hire costs of JCCS to increase in April 2023, and following several years where both membership and training fees have been frozen, this year we are increasing membership fees by approximately £3 per person.

Work to improve our communication with club members and followers has delivered a new website, with updated content, policies all online. Work in progress is further development and release of club rankings and club history. Please also like our public Facebook page and keep an eye out for any updates and messages on there.

Next steps will be to make the leap to centralise all our club admin in the cloud and reduce the admin burden on our volunteers using an app called Coacha. This will ensure that the right people get the right information, and coaches, team managers and committee can see relevant information easily, you can sign up for races, pay training fees etc all in one place! Watch this space.

Treasurers Report - FY23

FY23 marks our first full financial year since we became a Charitable Incorporated Organisation (CIO) having transferred to the CIO on 31st August 2021.

Membership Subs & Training Fees continue to be our main source of income, and these have fallen slightly versus last year. Included within this figure is an £1850 contribution from Leeds University Athletics Club to allow for joint use of JCCS on our Tues & Thurs club nights.

Competition entry support continues year on year with the club contributing to entry fees for the major XC and road championships across all age groups, along with entry into both the Yorkshire Development League for our Young Athletes and the Northern Track & Field League for our u-17, u-20 and Senior athletes.

The club has been invited to compete at the European Clubs XC Champs in Spain in February, with both a Men’s Team and a Mixed Relay Team. On top of a £1000 grant from the English Cross Country Association towards travel and accommodation costs, the club is matching this with a further £1000 of support.

Prize money was received during the financial year from both the English Cross Country Association for our Ladies victory and Men’s 2nd place at the English National XC Champs in February 2022, and also from

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

London Marathon Events for the Men’s 1st place at the Vitality London 10km in May 2022. These monies have been reimbursed to the contributing team members.

EA Grant for Parasport support has rolled over from FY22, with an additional £500 raised by Paul Moseley from the hire of a wheelchair to EA for the Commonwealth Games. Paul continues to oversee the reinvestment of these grant monies back into the Para-section of the club.

The club continues to invest in equipment for its members with pole vaults having been purchased for our young athletes at an overall cost of £999.68.

We are very grateful for the two donations received during the year from Martin Roscoe and through Alison Varley’s superb efforts with the annual Boxing Day Handicap held at Harehills Park.

Additionally, we have received a £500 grant from England Athletics which the Committee is using towards hosting an Annual Awards Evening at JCCS on Sat 18th March, which will also be subsidised from our cash reserves.

Looking ahead the Committee is monitoring closely proposed increases from Leeds City Council in relation to JCCS hire for club nights. We remain in an excellent financial position and the Committee will look at establishing a transparent budget for FY23 and plans to reduce down our cash reserves by investment back into the club.

Section E Financial review

Brief statement of the charity’s policy on reserves

The Committee believe that an appropriate level of reserve for the Club is £20,000

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Section F Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Independent examiner's report on the accounts

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Section A Independent examiner’s report
Report to the trustees/ Leeds City Athletic Club
members of
On accounts for the year 31st March 2023 Charity no 1194863
ended (if any)
Set out on pages 13 - 14
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/03/2023.
----- End of picture text -----

As the charity trustees of the Trust, you are responsible for the preparation Responsibilities and of the accounts in accordance with the requirements of the Charities Act basis of report 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
Abdul Qudeir Khan
FMAAT
FCPA
Charity Assist Accountants Ltd
Unit 27, Batley Enterprise Centre
513 Bradford Road
Batley
WF17 8LL

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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

----- Start of picture text -----
Charity Name No (if any)
LEEDS CITY ATHLETIC CLUB 1194863
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from 01/04/2022 31/03/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Awards Night In 700 - - 700 -
Balance Brought Forward - - - - -
Donation Received 247 - - 247 500
Grants England Athletics In 1,000 - - 1,000 -
Grants Euro Clubs In 1,000 - - 1,000 -
Prize Money In 1,600 - - 1,600 -
SOAR - Race Kit Sold 581 - - 581 1,192
Subs & Training Fees 35,038 - - 35,038 15,788
WYL XC YA In 195 - - 195 -
YDL Grant Money 1,230 - - 1,230 -
Transfer on Incorporation - - - - 38,148
Sub total (Gross income for 41,591 - - 41,591 55,628
AR)
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 41,591 - - 41,591 55,628
A3 Payments
Awards Night Out 1,123 - - 1,123 -
Bank Charges - - - 449
Big Wet Fish - Website Hosting 199 - - 199 -
Coacha 36 - - 36 -
Coaching Courses 1,810 - - 1,810 -
Competition Entry Fees 3,674 - - 3,674 3,169
EA Affiliation 638 - - 638 -
Equipment 532 767 - 1,299 3,125
Euro Clubs Out 2,465 - - 2,465 -
General Committee Expenses 72 - - 72 -
Leeds City Council - JCCS Hire 19,320 - - 19,320 -
Lloyds Bank - Banking Service Charge 91 - - 91 -
NA Afffiliation 500 - - 500 -
New Balance - Training Kit Out 184 - - 184 -
Northern League Expenses 35 - - 35 -
PECO - Training Kit Purchased 2,598 - - 2,598 -
Prize Money Out 1,550 - - 1,550 -
SOAR - Race Kit Purchased 581 - - 581 2,493
UKA Foreign Athlete Affiliation 10 - - 10 -
Website Design & Alterations 194 - - 194 681
World Pay - PDQ Service Charge 1,208 - - 1,208 -
WYCAS - Accounts Auditing 840 - - 840 -
WYL XC YA Out 195 - - 195 -
YDL Expenses 2,110 - - 2,110 -
YVAA Affiliation 20 - - 20 -
YDL and Northern League Payments - - - - 893
Legal and Professional Fees - - - - 550
Committee Exepensess - - - - 6
Hire of Facilities - - - - 12,447
Event Costs - - - - 650
Affiliation Fees and Levies - - - - 629
Sub total 39,985 767 - 40,752 25,092
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 39,985 767 - 40,752 25,092
Net of receipts/(payments) 1,607 - 767 - 840 30,536
A5 Transfers between funds - - - - -
A6 Cash funds last year end 29,769 767 - 30,536 -
Cash funds this year end 31,376 - - 31,376 30,536
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Leeds City Athletic Club

Receipts and Payments Accounts for the year ended 31[st] March 2023

Section B Statement of assets and liabilities at the end of the period

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Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Llyods Bank 31,376 - -
- - -
- - -
Total cash funds 31,376 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the Equipment Restricted 8,000 -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf Date of
of all the trustees Signature Print Name approval
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